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- Tasks: Manage office operations and supervise the General Office Assistant when needed.
- Company: Leading law firm in central London with a prestigious reputation.
- Benefits: Competitive salary of £38,000 and a dynamic work environment.
- Why this job: Join a growing team and make a real impact in a professional setting.
- Qualifications: Experience in a similar role, strong organisational and administrative skills.
- Other info: Hands-on position with opportunities for leadership and career growth.
The predicted salary is between 32000 - 44000 £ per year.
Our prestigious client, a leading law firm in central London, is seeking a highly motivated and proactive Deputy General Facilities Supervisor to join their growing team. In this pivotal role, you will manage a variety of key office operations while supervising the General Office Assistant in the absence of the Supervisor. As a hands-on position, this role requires a dedicated presence in the office Monday through Friday.
The ideal candidate will have a proven track record in a similar role, preferably within a legal environment. You will be exceptionally well-organised, possess strong administrative experience, and be highly computer literate. With a keen understanding of shifting priorities and tight deadlines, you will approach every challenge with both practical insight and common sense.
Duties will include:
- Efficiently manage all incoming and outgoing mail, including coordinating couriers
- Ensure the smooth operation of the franking machine, quickly resolving any issues that arise
- Handle reprographics duties, including copying, scanning, and binding documents with precision
- Report maintenance issues promptly to the appropriate teams, ensuring swift resolution
- Conduct stock checks and place orders for office supplies, ensuring materials are always replenished as needed
- Assist with the setup and onboarding of new starters, ensuring a seamless transition
- Accurately review and verify incoming invoices, addressing discrepancies immediately
- Prepare and reset meeting rooms as requested, working closely with reception and hospitality teams
- Move office furniture and large/heavy items when necessary, demonstrating flexibility and teamwork
- Supervise the General Office Assistant during the Supervisor’s absence, providing leadership and guidance
- Coordinate staff rotas and lunch schedules to maintain adequate coverage at all times
- Provide archiving support as required, maintaining an organised and efficient filing system
Please apply today for immediate consideration!
Deputy General Facilities Supervisor in London employer: Career Legal
Contact Detail:
Career Legal Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Deputy General Facilities Supervisor in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field or related industries. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Knowing what makes them tick will help you tailor your answers and show you're the perfect fit for their team.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you rehearse, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s super easy and ensures your application gets the attention it deserves. Plus, we love seeing familiar faces from our community!
We think you need these skills to ace Deputy General Facilities Supervisor in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Deputy General Facilities Supervisor role. Highlight your relevant experience in office management and any specific skills that match the job description, like handling mail or supervising staff.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your organisational skills and how you've successfully managed similar responsibilities in the past.
Showcase Your Tech Savvy: Since being highly computer literate is key for this position, don’t forget to mention any software or tools you’re familiar with. Whether it's managing invoices or coordinating schedules, let us know how tech-savvy you are!
Apply Through Our Website: We encourage you to apply directly through our website for a smoother application process. It’s the best way for us to receive your application and get you on our radar quickly!
How to prepare for a job interview at Career Legal
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Deputy General Facilities Supervisor. Familiarise yourself with the specific duties mentioned in the job description, like managing mail and coordinating couriers. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires exceptional organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised tasks under tight deadlines, as this will highlight your capability to handle the demands of the position.
✨Demonstrate Teamwork and Leadership
As you'll be supervising the General Office Assistant, it's crucial to convey your leadership style. Think of instances where you've led a team or supported colleagues, especially in a busy environment. Share how you foster collaboration and maintain morale, which is key in a law firm setting.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the firm’s culture, team dynamics, and expectations for the role. This not only shows your interest but also helps you gauge if the company is the right fit for you. Ask about their approach to handling maintenance issues or how they support new starters.
