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- Tasks: Manage day-to-day operations of multiple offices and lead on sustainability initiatives.
- Company: Boutique law firm in Birmingham with a focus on employee experience.
- Benefits: Part-time hours, flexible working, and a collaborative environment.
- Why this job: Make a real impact on workplace culture and sustainability while developing your management skills.
- Qualifications: Experience in facilities management and strong organisational skills required.
- Other info: Opportunity to work across multiple locations and contribute to exciting projects.
The predicted salary is between 36000 - 60000 £ per year.
My client, a boutique law firm based in Birmingham, are looking for an Office & Facilities Manager on a part-time basis (20-25 hours per week).
The Role
The OM/FM will be responsible for the effective day-to-day management of all four offices (London, Manchester, Liverpool and Birmingham) leading on compliance, supplier management, ESG initiatives, and employee experience.
Key Responsibilities
- Oversee the day-to-day operations of all offices.
- Ensure compliance with UK health & safety law, fire safety, environmental standards, and landlord/lease obligations.
- Lead on business continuity planning and test security protocols regularly.
- Lead space planning, hybrid working adaptations, and office moves/fit-outs.
- Deliver sustainability and environmental improvements, including energy efficiency and waste reduction.
- Support employee wellbeing through ergonomic (DSE) assessments for office and home working setups.
- Manage facilities suppliers, contracts, and associated budgets.
- Drive value through supplier relationships while ensuring quality of service.
- Partner with IT and HR to ensure offices support productivity and wellbeing.
- Contribute to planning and execution of company-wide events, including annual employee and legal conferences.
- Oversee office provisions (including refreshments and supplies).
- Champion accessibility, inclusivity, and sustainability in workplace practices.
Person Specification
- Proven track record in facilities management across multiple sites, ideally within professional services.
- Strong knowledge of UK health & safety legislation, fire safety, and environmental standards.
- Experience managing budgets, suppliers, and service contracts.
- Demonstrated ability to lead workplace projects (e.g. office moves, refurbishments).
- Strong organisational and problem-solving skills with the ability to manage competing priorities.
- Excellent communication and stakeholder management skills.
- A collaborative approach with the ability to influence and partner across functions.
Desirable Skills & Attributes:
- IOSH or NEBOSH qualification (or equivalent).
- Experience embedding sustainability and ESG practices in the workplace.
- Knowledge of hybrid working and office design trends.
- Strong event coordination experience within a corporate environment.
Facilities & Office Manager employer: Career Legal
Contact Detail:
Career Legal Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities & Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who work in facilities management or law firms. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Since this role involves employee experience and sustainability, think of examples from your past that showcase your commitment to these areas. We want to see how you can fit into their vibe!
✨Tip Number 3
Showcase your skills in managing multiple sites and budgets during interviews. Use specific examples to demonstrate how you've successfully led projects or improved processes in previous roles. This will help us see your potential impact on their operations.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Facilities & Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Facilities & Office Manager role. Highlight your experience in managing multiple sites and any relevant qualifications, like IOSH or NEBOSH. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about facilities management and how you can contribute to our team's success. Don't forget to mention your experience with sustainability and employee wellbeing initiatives.
Showcase Your Problem-Solving Skills: In your application, give examples of how you've tackled challenges in previous roles. Whether it's managing budgets or leading office moves, we love to see how you approach problem-solving and keep things running smoothly.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, we love seeing applications come in through our own platform!
How to prepare for a job interview at Career Legal
✨Know Your Compliance Stuff
Make sure you brush up on UK health & safety legislation, fire safety, and environmental standards. Being able to discuss these topics confidently will show that you’re not just familiar with the requirements but also committed to maintaining a safe and compliant workplace.
✨Showcase Your Project Management Skills
Prepare examples of past projects where you've led office moves or refurbishments. Highlight your organisational skills and how you managed competing priorities. This will demonstrate your ability to handle the responsibilities of overseeing multiple offices effectively.
✨Emphasise Your Collaborative Approach
Be ready to talk about how you've partnered with IT and HR in previous roles. Discuss specific instances where your collaboration improved employee experience or productivity. This will illustrate your ability to work across functions and influence stakeholders.
✨Bring Ideas for Sustainability
Since the role involves driving sustainability initiatives, come prepared with ideas on how to improve energy efficiency and waste reduction. Showing that you’re proactive about embedding ESG practices will set you apart as a candidate who aligns with the firm's values.
