Personal Assistant & Operations Coordinator
We’re looking for a confident, organised and proactive Personal Assistant & Operations Coordinator to support the Global Head of Facilities & Logistics and Facilities within a highly regarded international law firm.
This is a fast‑paced, varied role that would suit someone who thrives on organisation, enjoys problem‑solving, and takes pride in delivering exceptional support. You’ll be a key link between teams across global offices, managing complex schedules, coordinating projects, and ensuring the smooth running of operations.
What you’ll be doing:
- Managing complex diaries and coordinating meetings across time zones
- Organising international travel and supporting global conferences
- Processing invoices and expenses, tracking large‑scale project spend
- Preparing PowerPoint decks, Excel reports and polished client documents
- Coordinating insurance renewals, company car admin, and travel logistics
- Keeping facilities systems, intranet pages and documentation up to date
What we’re looking for:
- Strong PA/administrative background, ideally within legal or professional services
- Excellent communication skills and attention to detail
- Advanced Microsoft Office skills (Word, PowerPoint, Excel)
- Confident, self‑motivated and calm under pressure
- A genuine team player who enjoys variety and takes initiative
The details:
9:30am–5:30pm (with flexibility)
4 days in office
If you’re a proactive, solutions‑driven PA looking for a role where no two days are the same - this could be the one for you.
PA & Operations Coordinator in England employer: Career Legal
Join a leading international law firm that prioritises innovation and excellence in legal service delivery. With a hybrid working model and a strong focus on employee development, you will have the opportunity to influence strategic operations while enjoying a supportive work culture that values collaboration and continuous improvement. This role not only offers competitive salary and benefits but also places you at the forefront of transforming legal services, making it an ideal environment for ambitious professionals seeking meaningful career growth.
