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- Tasks: Support daily operations of the General Office and manage mail, reprographics, and stock.
- Company: Reputable London law firm with a focus on client service and teamwork.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Why this job: Join a supportive team and develop your organisational skills in a fast-paced legal setting.
- Qualifications: Experience in office supervision and strong decision-making abilities.
- Other info: Opportunity for career growth in a well-established firm.
The predicted salary is between 36000 - 60000 £ per year.
A well-established London-based law firm is currently recruiting a Deputy General Office Supervisor to support the General Office Supervisor and ensure the smooth day-to-day operation of the General Office, particularly when the Supervisor is out of the office. The successful candidate will be highly organised, client-focused, and have prior experience in a similar role. You will be confident working independently, able to make decisions, and adaptable to the changing demands of a busy professional services environment.
Key Responsibilities
- Ensure all incoming and outgoing mail and courier deliveries are processed in line with agreed service standards.
- Provide reprographics support, working as part of a team to print, copy, scan and bind documents.
- Liaise with the maintenance provider, reporting issues and ensuring timely resolution.
- Conduct regular stock checks and place orders as required.
- Induct new joiners into General Office processes and procedures.
- Check invoices for accuracy against quotes and contract prices, ensuring correct coding prior to approval.
- Maintain accurate records and ensure monthly KPI reports are completed and submitted on time.
- Set up and reconfigure meeting rooms as requested.
- Undertake porter duties, including moving furniture and other large or heavy items.
- Supervise the General Office Assistant in the absence of the General Office Supervisor.
- Coordinate rotas and lunch cover to ensure sufficient staffing at all times.
- Maintain high service standards across all General Office functions.
- Manage on-site and off-site archiving and matter closing services when the Records Assistant is absent.
Deputy General Office Supervisor employer: Career Legal
Contact Detail:
Career Legal Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Deputy General Office Supervisor
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for a Deputy General Office Supervisor role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Understand their values and how they operate, so you can show them you're not just a fit for the role, but for the team too. We want to see that you’re genuinely interested in being part of their world!
✨Tip Number 3
Practice your responses to common interview questions, especially those related to organisation and client focus. Use examples from your past experience to demonstrate how you've handled similar responsibilities. This will help us see your potential as a Deputy General Office Supervisor.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the position. Plus, it keeps you fresh in their minds as they make their decision. And remember, apply through our website for the best chance!
We think you need these skills to ace Deputy General Office Supervisor
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in similar roles. We want to see how your skills align with the Deputy General Office Supervisor position, so don’t be shy about showcasing your organisational and client-focused abilities!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our law firm. Be sure to mention your adaptability and decision-making skills, as these are key for this role.
Showcase Relevant Experience: When filling out your application, emphasise any previous experience with mail processing, reprographics support, or supervising teams. We love seeing candidates who can hit the ground running!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Career Legal
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Deputy General Office Supervisor. Familiarise yourself with the key tasks mentioned in the job description, like managing mail and liaising with maintenance providers. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
As this role requires a high level of organisation, be prepared to discuss specific examples from your past experience where you've successfully managed multiple tasks or projects. Think about times when you had to adapt to changing demands and how you maintained service standards under pressure.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the firm’s culture, team dynamics, and expectations for the role. This not only shows your interest but also helps you assess if the company is the right fit for you.
✨Demonstrate Client-Focused Mindset
Since the role is client-focused, be ready to share examples of how you've prioritised client needs in previous positions. Highlight your ability to maintain high service standards and how you’ve handled any challenges that arose while ensuring client satisfaction.
