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- Tasks: Manage office operations and supervise the General Office Assistant when needed.
- Company: Leading law firm in central London with a prestigious reputation.
- Benefits: Competitive salary of £38,000 and a dynamic work environment.
- Why this job: Join a growing team and make a real impact in a professional setting.
- Qualifications: Experience in a similar role, strong organisational and administrative skills.
- Other info: Hands-on position with opportunities for leadership and teamwork.
The predicted salary is between 32000 - 44000 £ per year.
Our prestigious client, a leading law firm in central London, is seeking a highly motivated and proactive Deputy General Facilities Supervisor to join their growing team. In this pivotal role, you will manage a variety of key office operations while supervising the General Office Assistant in the absence of the Supervisor. As a hands-on position, this role requires a dedicated presence in the office Monday through Friday.
The ideal candidate will have a proven track record in a similar role, preferably within a legal environment. You will be exceptionally well-organised, possess strong administrative experience, and be highly computer literate. With a keen understanding of shifting priorities and tight deadlines, you will approach every challenge with both practical insight and common sense.
Duties will include:
- Efficiently manage all incoming and outgoing mail, including coordinating couriers
- Ensure the smooth operation of the franking machine, quickly resolving any issues that arise
- Handle reprographics duties, including copying, scanning, and binding documents with precision
- Report maintenance issues promptly to the appropriate teams, ensuring swift resolution
- Conduct stock checks and place orders for office supplies, ensuring materials are always replenished as needed
- Assist with the setup and onboarding of new starters, ensuring a seamless transition
- Accurately review and verify incoming invoices, addressing discrepancies immediately
- Prepare and reset meeting rooms as requested, working closely with reception and hospitality teams
- Move office furniture and large/heavy items when necessary, demonstrating flexibility and teamwork
- Supervise the General Office Assistant during the Supervisor’s absence, providing leadership and guidance
- Coordinate staff rotas and lunch schedules to maintain adequate coverage at all times
- Provide archiving support as required, maintaining an organised and efficient filing system
Please apply today for immediate consideration!
Deputy General Facilities Supervisor employer: Career Legal
Contact Detail:
Career Legal Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Deputy General Facilities Supervisor
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for a Deputy General Facilities Supervisor role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Understand their values and how they operate, so you can tailor your responses to show you're the perfect fit for their team. We want to see that you’re not just looking for any job, but that you genuinely want to be part of their organisation.
✨Tip Number 3
Show off your organisational skills during the interview! Bring examples of how you've managed office operations in the past, especially in a legal environment. This will demonstrate your hands-on experience and ability to handle the responsibilities of the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us. So, get your application in and let’s get the ball rolling!
We think you need these skills to ace Deputy General Facilities Supervisor
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Deputy General Facilities Supervisor role. Highlight your relevant experience in office management and any specific skills that match the job description, like handling mail or supervising staff.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your organisational skills and how you've successfully managed similar responsibilities in the past.
Showcase Your Tech Savvy: Since being highly computer literate is key for this position, don’t forget to mention your proficiency with office software and any relevant tools you’ve used. We want to see that you can hit the ground running!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Career Legal
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Deputy General Facilities Supervisor. Familiarise yourself with the specific duties mentioned in the job description, like managing mail and coordinating couriers. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires exceptional organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised tasks under tight deadlines, as this will highlight your capability to handle the demands of the position.
✨Demonstrate Teamwork and Leadership
As you'll be supervising the General Office Assistant, it's crucial to convey your leadership style. Think of instances where you've led a team or supported colleagues, especially in a busy environment. Share how you foster collaboration and maintain morale, which is key in a law firm setting.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the firm’s culture, team dynamics, and expectations for the role. This not only shows your interest but also helps you gauge if the company is the right fit for you. Ask about their approach to handling maintenance issues or how they support new starters.
