At a Glance
- Tasks: Support daily operations of the General Office and manage mail, reprographics, and stock.
- Company: Reputable London law firm with a focus on client service and teamwork.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Why this job: Join a supportive team and enhance your organisational skills in a professional setting.
- Qualifications: Experience in office or facilities roles, strong organisational skills, and a client-focused mindset.
- Other info: Opportunity for career growth in a well-established legal environment.
The predicted salary is between 36000 - 60000 £ per year.
A well-established London-based law firm is currently recruiting a Deputy General Office Supervisor to support the General Office Supervisor and ensure the smooth day-to-day operation of the General Office, particularly when the Supervisor is out of the office. The successful candidate will be highly organised, client-focused, and have prior experience in a similar role. You will be confident working independently, able to make decisions, and adaptable to the changing demands of a busy professional services environment.
Key Responsibilities
- Ensure all incoming and outgoing mail and courier deliveries are processed in line with agreed service standards
- Provide reprographics support, working as part of a team to print, copy, scan and bind documents
- Liaise with the maintenance provider, reporting issues and ensuring timely resolution
- Conduct regular stock checks and place orders as required
- Induct new joiners into General Office processes and procedures
- Check invoices for accuracy against quotes and contract prices, ensuring correct coding prior to approval
- Maintain accurate records and ensure monthly KPI reports are completed and submitted on time
- Set up and reconfigure meeting rooms as requested
- Undertake porter duties, including moving furniture and other large or heavy items
- Supervise the General Office Assistant in the absence of the General Office Supervisor
- Coordinate rotas and lunch cover to ensure sufficient staffing at all times
- Maintain high service standards across all General Office functions
- Manage on-site and off-site archiving and matter closing services when the Records Assistant is absent
Key Skills & Attributes
- Previous experience in a similar General Office or facilities role (legal or professional services environment preferred)
- Strong organisational skills and attention to detail
- Ability to work independently and make sound decisions
- Cooperative, flexible, and adaptable approach
- Strong client-service mindset
Deputy General Office Supervisor in City of London employer: Career Legal
Contact Detail:
Career Legal Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Deputy General Office Supervisor in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal and professional services sectors. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Show them you’re not just another candidate; you’re genuinely interested in their work and how you can contribute to their success.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to organisation and client service. We want you to feel confident and ready to showcase your skills!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Deputy General Office Supervisor in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in a similar role, especially in a professional services environment. We want to see how your skills align with the responsibilities of the Deputy General Office Supervisor position.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your organisational skills and client-focused mindset. Let us know why you’re the perfect fit for our team and how you can contribute to the smooth operation of the General Office.
Showcase Your Decision-Making Skills: In your application, give examples of times when you've had to make decisions independently. We’re looking for someone who can adapt to changing demands, so share any relevant experiences that demonstrate your ability to handle busy environments.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process!
How to prepare for a job interview at Career Legal
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Deputy General Office Supervisor. Familiarise yourself with the key tasks mentioned in the job description, like managing mail and liaising with maintenance providers. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experience where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained high service standards, especially in a busy environment.
✨Demonstrate Client-Focused Mindset
The firm is looking for someone who is client-focused. Think of instances where you've gone above and beyond to meet client needs or improve service delivery. Sharing these stories will highlight your commitment to providing excellent service and your ability to adapt to changing demands.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the firm and the team you'll be working with. Ask about their expectations for the role, how they measure success, or what challenges the General Office faces. This shows your enthusiasm and helps you gauge if the firm is the right fit for you.
