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- Tasks: Manage vendor invoices, payment processing, and mentor junior staff in a dynamic law firm.
- Company: Join a prestigious international law firm with a collaborative and supportive culture.
- Benefits: Competitive salary, career progression opportunities, and a friendly team environment.
- Why this job: Be part of exciting projects while developing your skills in a fast-paced setting.
- Qualifications: Strong understanding of Accounts Payable and excellent analytical skills required.
- Other info: Opportunity to work with a diverse team and enhance your professional network.
The predicted salary is between 36000 - 60000 £ per year.
We are working with this international law firm with nearly 2000 lawyers across 12 offices. The firm has grown organically over the years to meet the needs of their clients and now have offices in major business centres in Europe, the Middle & Far East and America. They are now looking for an AP Coordinator. This is a busy, challenging and varied role, working alongside the London Finance team to support the fee earners and support staff in the ever-expanding London office. Looking for a confident team member to join our busy and friendly team, to help mentor and develop Junior Accounts Payable staff whilst also looking to progress in their career.
Working on daily tasks in conjunction with the Accounts Payable Team and furthermore, directly with the Accounts Payable Manager on exciting new projects and participation in process improvements.
Responsibilities:- Vendor invoice approval using Chrome River - ensuring appropriate coding and approval
- Payment processing using Firm's banking platform (GBP/USD/EUR and foreign payments), including vendor invoices and employee expenses. Payments processed weekly and daily based on a rota with other team members.
- Daily payment of unpaid disbursements once client funds are received
- Processing of HMRC and Pension payments in Chrome River - ensuring correct coding and approval
- Reclassing vouchers from incorrect coding to correct coding
- Dealing with various Accounts Payable queries
- Managing Firm Outside Catering Upload - point of contact for taxi invoicing, preparation of upload into Chrome River, ensuring coding is correct. Dealing with any invoice issues.
- Reclaiming of Counsel Fee VAT on a monthly basis
- Work alongside Accounts Payable Manager on upcoming new projects and current process improvements.
- Mentor junior Accounts Payable staff
The successful candidate will have a strong understanding of Accounts Payable. A comprehensive understanding of the law firm or professional services industry is beneficial. This candidate will have strong analytical and problem-solving skills. The ability to meet deadlines, handle multiple priorities, and perform job responsibilities with minimal supervision is imperative; and the ability to lead and work effectively on a team and with other functional areas and customers throughout the organization is required. Excellent customer service, interpersonal and organizational skills; must be proactive, resourceful, and results-oriented. Strong written and oral communication skills in order to clearly and concisely summarize observations, conclusions, and recommendations. Advanced Excel knowledge. Knowledge of 3E and Chrome River would be an advantage. Working knowledge of the Solicitors Accounts Rules would be beneficial.
Accounts Payable Coordinator employer: Career Legal
Contact Detail:
Career Legal Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and legal sectors. Attend industry events or webinars, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Understand their values and how they operate. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family. Focus on common questions related to accounts payable and problem-solving scenarios. The more comfortable you are, the better you'll perform when it counts.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you. Plus, it’s a great way to ensure your application gets seen by the right people. Let’s get you that Accounts Payable Coordinator role!
We think you need these skills to ace Accounts Payable Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Accounts Payable Coordinator role. Highlight relevant experience, especially in vendor invoice processing and payment management. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your understanding of the law firm industry and any experience mentoring junior staff, as this is key for us.
Show Off Your Skills: Don’t forget to showcase your analytical and problem-solving skills in your application. We love candidates who can handle multiple priorities and meet deadlines, so give us examples of how you've done this in the past!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Career Legal
✨Know Your Numbers
Brush up on your accounts payable knowledge, especially around vendor invoice approval and payment processing. Be ready to discuss your experience with systems like Chrome River and any relevant software, as this will show you’re prepared for the role.
✨Showcase Your Problem-Solving Skills
Prepare examples of how you've tackled challenges in previous roles, particularly in managing multiple priorities or resolving invoice issues. This will demonstrate your analytical skills and ability to work under pressure, which are crucial for this position.
✨Be a Team Player
Since the role involves mentoring junior staff and collaborating with the Accounts Payable Manager, think of instances where you’ve successfully worked in a team. Highlight your interpersonal skills and how you can contribute to a friendly and supportive team environment.
✨Communicate Clearly
Practice summarising your experiences and qualifications succinctly. Strong written and oral communication skills are essential, so be prepared to articulate your thoughts clearly during the interview. This will help you stand out as a proactive and results-oriented candidate.
