At a Glance
- Tasks: Be the friendly face of a leading law firm, managing reception and office duties.
- Company: Join a top international law firm with a diverse and dynamic team.
- Benefits: Competitive salary, professional development, and a vibrant office environment.
- Other info: Fast-paced role with opportunities for growth and learning.
- Why this job: Make a real impact by providing excellent service to clients and colleagues.
- Qualifications: Positive attitude, strong communication skills, and good organisation.
The predicted salary is between 27000 - 29000 £ per year.
My client, a leading international law firm, are seeking a Reception and Facilities Assistant to work as part of a diverse team in a busy and fast-moving environment covering a range of general business, reception and office duties. This is an office-based role located in the office five days per week.
RESPONSIBILITIES
- Answer and deal with enquiries by phone, email or in person
- Provide a friendly and efficient service to internal staff in the collection and delivery of post
- Arrange and record courier deliveries to deadlines and budgets
- Process incoming and outgoing post including use of the franking machine
- Ensure the office is kept stocked and tidy
- Process cheque requests and petty cash requests
- Process daily banking and take to bank as needed
- Ensure the maintenance of equipment including vending machines and generally reviewing and reporting to the FM concerning premises and equipment
- Provide a friendly and efficient reprographics service to internal staff in the professional and accurate collation and presentation of documents
- To acquire sufficient knowledge of all equipment used
- Ensure all calls are responded to within the minimum period of time
- Welcome clients and visitors and ensure they are dealt with promptly
- Ensure meeting rooms are fully stocked and set up as required
- Provide an efficient service when booking meeting rooms and refreshments
- Open or close the Reception area at the beginning or end of the day
- Ensure the Reception area is kept tidy
- Updating the Facilities documents and systems
- Collating the Weekly Bulletin Newsletter
- Assisting with Friday breakfast and tuck shop orders and deliveries
- Assisting Archives team
- Ensuring compliance with quality standards
PERSON SPECIFICATION
- Have a positive attitude
- Have professional presentation
- Be able to work under pressure
- Have good communication skills
- Be computer literate
- Have good organisation and time management skills
- Have good problem solving and numeracy skills
- Have good accuracy and attention to detail
Please apply today for immediate consideration!
Receptionist in Woking employer: Career Legal ltd
Join a leading international law firm in Guildford as a Reception and Facilities Assistant, where you will thrive in a dynamic and supportive work environment. With a strong emphasis on employee growth and development, the firm offers a range of benefits including competitive salaries, a friendly team culture, and opportunities to enhance your skills while contributing to a prestigious organisation. Experience the unique advantage of working in a vibrant office setting that values professionalism and teamwork.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist in Woking
✨Tip Number 1
First things first, make sure you know the company inside out. Research their values, culture, and recent news. This will help you tailor your approach and show that you're genuinely interested in being part of their team.
✨Tip Number 2
When you get to the interview, don’t just sit there waiting for questions. Be proactive! Prepare some thoughtful questions about the role and the team. It shows you’re engaged and ready to contribute.
✨Tip Number 3
Follow up after your interview with a quick thank-you email. It’s a simple gesture that can set you apart from other candidates. Plus, it keeps you fresh in their minds!
✨Tip Number 4
Lastly, don’t forget to apply through our website! We’ve got loads of opportunities, and applying directly can sometimes give you an edge. Let’s get you that job!
We think you need these skills to ace Receptionist in Woking
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Receptionist role. Highlight your communication skills, organisation, and any relevant experience in a busy environment. We want to see how you can bring your unique flair to our team!
Craft a Friendly Cover Letter:Your cover letter is your chance to show off your personality! Keep it friendly and professional, and explain why you're excited about the role. Let us know how you can contribute to our diverse team and make a positive impact.
Showcase Your Problem-Solving Skills:In your application, give examples of how you've tackled challenges in previous roles. Whether it's managing multiple tasks or dealing with tricky situations, we love to see how you think on your feet and keep things running smoothly.
Apply Through Our Website:We encourage you to apply directly through our website for a seamless application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Career Legal ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Reception and Facilities Assistant. Familiarise yourself with tasks like handling enquiries, managing post, and maintaining office equipment. This will help you demonstrate your knowledge and enthusiasm for the position.
✨Show Off Your People Skills
As a receptionist, you'll be the first point of contact for clients and visitors. Practice showcasing your friendly and professional communication style during the interview. Think of examples where you've provided excellent customer service or resolved issues effectively.
✨Demonstrate Your Organisational Skills
This role requires strong organisation and time management skills. Prepare to discuss how you prioritise tasks and manage your time efficiently. You could share specific instances where you successfully juggled multiple responsibilities in a busy environment.
✨Dress to Impress
First impressions matter, especially in a professional setting like a law firm. Make sure you dress smartly and present yourself well for the interview. This not only shows respect for the company but also reflects your understanding of the professional standards expected in the role.
