At a Glance
- Tasks: Manage reception duties, assist with facilities, and provide excellent service to staff and visitors.
- Company: Join a leading international law firm with a diverse and dynamic team.
- Benefits: Competitive salary, professional development, and a vibrant office environment.
- Other info: Great opportunity for career growth in a supportive workplace.
- Why this job: Be the friendly face of the firm and make a real impact in a fast-paced setting.
- Qualifications: Positive attitude, strong communication skills, and good organisation abilities.
The predicted salary is between 27000 - 29000 £ per year.
My client, a leading international law firm, are seeking a Reception and Facilities Assistant to work as part of a diverse team in a busy and fast-moving environment covering a range of general business, reception and office duties. This is an office-based role located in the office five days per week.
RESPONSIBILITIES
- Answer and deal with enquiries by phone, email or in person
- Provide a friendly and efficient service to internal staff in the collection and delivery of post
- Arrange and record courier deliveries to deadlines and budgets
- Process incoming and outgoing post including use of the franking machine
- Ensure the office is kept stocked and tidy
- Process cheque requests and petty cash requests
- Process daily banking and take to bank as needed
- Ensure the maintenance of equipment including vending machines and generally reviewing and reporting to the FM concerning premises and equipment
- Provide a friendly and efficient reprographics service to internal staff in the professional and accurate collation and presentation of documents
- To acquire sufficient knowledge of all equipment used
- Ensure all calls are responded to within the minimum period of time
- Welcome clients and visitors and ensure they are dealt with promptly
- Ensure meeting rooms are fully stocked and set up as required
- Provide an efficient service when booking meeting rooms and refreshments
- Open or close the Reception area at the beginning or end of the day
- Ensure the Reception area is kept tidy
- Updating the Facilities documents and systems
- Collating the Weekly Bulletin Newsletter
- Assisting with Friday breakfast and tuck shop orders and deliveries
- Assisting Archives team
- Ensuring compliance with quality standards
PERSON SPECIFICATION
- Have a positive attitude
- Have professional presentation
- Be able to work under pressure
- Have good communication skills
- Be computer literate
- Have good organisation and time management skills
- Have good problem solving and numeracy skills
- Have good accuracy and attention to detail
Please apply today for immediate consideration!
Receptionist in Surrey employer: Career Legal ltd
Join a leading international law firm in Guildford as a Reception and Facilities Assistant, where you will thrive in a dynamic and diverse work environment. The firm offers competitive salaries, a supportive culture that values teamwork and professional growth, and opportunities to develop your skills while providing exceptional service to clients and colleagues alike. With a focus on employee well-being and a commitment to maintaining a vibrant office atmosphere, this role is perfect for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist in Surrey
✨Tip Number 1
First things first, make sure you know the company inside out. Research their values, culture, and recent news. This will help you tailor your approach and show that you're genuinely interested in being part of their team.
✨Tip Number 2
When you get to the interview, be ready to showcase your personality! A friendly and professional attitude goes a long way, especially for a role like Receptionist where first impressions matter. Smile, engage, and let your enthusiasm shine through.
✨Tip Number 3
Don’t forget to prepare some questions to ask at the end of your interview. This shows that you’re proactive and interested in the role. Ask about team dynamics or what a typical day looks like for a Reception and Facilities Assistant.
✨Tip Number 4
Finally, follow up after your interview with a quick thank-you email. It’s a nice touch and keeps you fresh in their minds. Plus, it shows your professionalism and appreciation for the opportunity!
We think you need these skills to ace Receptionist in Surrey
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Reception and Facilities Assistant role. Highlight your communication skills, organisation, and any relevant experience in a busy office environment.
Craft a Friendly Cover Letter:Your cover letter is your chance to show off your personality! Keep it friendly and professional, and explain why you’re excited about joining our diverse team at StudySmarter. Don’t forget to mention how you can contribute to our fast-paced environment.
Showcase Your Problem-Solving Skills:In your application, give examples of how you've tackled challenges in previous roles. This will demonstrate your ability to work under pressure and your knack for keeping things running smoothly, which is key for this position.
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to see all the details about the role and our company culture!
How to prepare for a job interview at Career Legal ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Reception and Facilities Assistant. Familiarise yourself with tasks like handling enquiries, managing post, and maintaining office equipment. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your People Skills
As a receptionist, you'll be the first point of contact for clients and visitors. Practice how you would greet someone and handle various scenarios, like dealing with difficult questions or requests. A friendly and professional demeanour can set you apart from other candidates.
✨Demonstrate Your Organisational Skills
Be prepared to discuss how you manage your time and stay organised, especially in a busy environment. Think of examples where you've successfully juggled multiple tasks, like arranging courier deliveries while ensuring the reception area is tidy. This will highlight your ability to work under pressure.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the office culture, or how success is measured in this role. This shows your enthusiasm and helps you gauge if the company is the right fit for you.
