At a Glance
- Tasks: Support a busy law firm by managing facilities and ensuring smooth operations.
- Company: Leading international law firm in London with a diverse team.
- Benefits: Competitive salary, dynamic work environment, and opportunities for growth.
- Other info: Be part of exciting projects and collaborate with various teams.
- Why this job: Join a fast-paced team and make a real difference in office operations.
- Qualifications: Experience in professional services and strong Microsoft Office skills.
The predicted salary is between 32000 - 34500 £ per year.
My client, a leading international law firm based in London, are seeking a Facilities Assistant to work as part of a diverse team in a busy and fast-moving environment covering a range of general business and facilities duties. This is an office-based role located in the office five days per week.
RESPONSIBILITIES
- Meeting room set up, configuration, and reconfiguration of furniture, other equipment and room layouts for all meeting rooms and external events.
- Proactively planning room and event set ups in advance using the room booking system, reviewing bookings in advance and system generated reports to anticipate requirements.
- Liaising closely with the event organisers, concierge, AV, and catering teams to coordinate needs and ensure all room and event set-ups are delivered accurately, efficiently, and to a high standard.
- Support and assist the London Facilities Helpdesk service.
- Respond to, action, and monitor all Facilities Helpdesk enquiries assigning tasks to relevant departments.
- Daily up-keep and maintenance of the Facilities Helpdesk inbox, helpdesk job log and associated folder/filing systems.
- Drafting and completion of Facilities Helpdesk email communications, intranet news items, and updates on building.
- Liaise with various contractors and suppliers including building management, cleaning, M&E, and all other related service providers.
- Daily communication with on-site M&E engineer & other sub-contractors.
- Ensure permits to work are in place for contractors, ensuring compliance with safety protocols and H&S procedures.
- Daily use of working on different systems: Digital ID, Access control, BMS & M&E portal.
- Manage internal spreadsheets for staff use of facilities such as lockers, parking & occupancy and desk usage.
- Ordering of office supplies such as desk equipment, stationery and new joiner items.
- Conduct daily status, cleanliness and supply checks of facilities areas (reception, kitchens, meeting rooms) and ensuring daily floor walks are completed.
- Oversee the use, ordering and authorisation of the stationery ordering system.
- Assigning invoices, creating POs and credit card expenses.
- Involvement in projects, initiatives, and collaborating with other teams.
- Ensure security measures are in-line with policies.
- Collaborate with H&S team to ensure that work areas are adhering to the good housekeeping standards.
- Act as floor Fire Warden and First Aider, ensuring that general H&S requirements are met.
SKILLS AND EXPERIENCE
- 2 years experience in a professional services environment (desirable).
- Good systems knowledge with a good knowledge of Microsoft Word, Excel and PowerPoint.
- Reliable, enthusiastic, and responsive team player.
- A flexible approach with regard to daily tasks and working hours.
Please apply today for immediate consideration!
Facilities Assistant in London employer: Career Legal ltd
As a leading international law firm in London, we pride ourselves on fostering a dynamic and inclusive work environment where every Facilities Assistant can thrive. Our commitment to employee growth is evident through ongoing training opportunities and a supportive team culture that values collaboration and innovation. With competitive salaries and a focus on work-life balance, we offer a rewarding career path in a vibrant city known for its rich professional landscape.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and don’t be shy about letting people know you’re on the hunt for a Facilities Assistant role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their facilities management practices and think of examples from your past experience that showcase your skills. We want you to shine when it’s your turn to impress!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. This will help you articulate your thoughts clearly and confidently when it’s time to meet the hiring team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing enthusiastic candidates who are keen to join our diverse team in London!
We think you need these skills to ace Facilities Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight any relevant facilities management experience and show us how you can be a reliable and enthusiastic team player.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Facilities Assistant role. Mention specific examples of how you've successfully managed similar tasks in the past.
Show Off Your Systems Knowledge:Since this role involves using various systems, make sure to mention your proficiency with Microsoft Word, Excel, and PowerPoint. If you have experience with any other relevant software, let us know!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Career Legal ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Facilities Assistant. Familiarise yourself with tasks like meeting room setups and liaising with various teams. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Team Spirit
Since this role involves working closely with diverse teams, be prepared to discuss your experience in collaborative environments. Share examples of how you've successfully worked with others to achieve common goals, especially in fast-paced settings.
✨Be Ready for Practical Scenarios
Expect questions that assess your problem-solving skills. Think about situations where you've had to manage multiple tasks or respond to urgent requests. Prepare to explain how you prioritised and handled these challenges effectively.
✨Demonstrate Your Tech Savvy
As the role requires using various systems, brush up on your knowledge of Microsoft Office and any relevant software. Be ready to discuss your experience with digital tools and how you've used them to streamline processes or improve efficiency in previous roles.
