At a Glance
- Tasks: Support the Appraisal and Revalidation Manager with administrative tasks and maintain appraisal records.
- Company: Wrightington, Wigan & Leigh NHS Foundation Trust, dedicated to patient care and staff wellbeing.
- Benefits: Permanent position with a supportive team and opportunities for professional growth.
- Other info: Diverse workforce welcomed; commitment to staff engagement and values.
- Why this job: Join a caring team making a real difference in healthcare administration.
- Qualifications: Strong communication skills and ability to work effectively in a team.
The predicted salary is between 37338 - 44962 £ per year.
Employer: Wrightington, Wigan & Leigh NHS Foundation Trust
Location: Wigan, WN1 2LA
Pay: Contract Type: Permanent
Hours: Disability Confident: No
Closing Date: 27/06/2026
About this job
The post holder should display excellent written, presentation and verbal communication skills in liaising with Senior Medical Staff, other team members, Trust personnel and external bodies. The ability and commitment to work as an effective team member is essential. The post holder should display professionalism when representing the department.
The post holder will play a major role in providing a quality administration/support service to the Appraisal and Revalidation Manager to maintain an up‑to‑date appraisal and revalidation record system. The post holder will work as part of the Appraisal and Revalidation Team and will be required to carry out other support and secretarial tasks.
Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that ‘happy staff, makes for happy patients’. We have a recognised track record in staff engagement and living our values:
- People at the Heart
- Listen and Involve
- Kind and Respectful
- ONE Team
WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. We are seeking to recruit people who share our values and beliefs. At WWL we value the benefits a rich and diverse workforce brings to our community and therefore welcome applications from all sections of society.
Key Responsibilities:
- Assist in maintaining the appraisal database for medical staff and maintain the document and data control process within the Appraisal and Revalidation Team using defined systems.
- Accurate recording of doctors’ appraisal dates on the spreadsheet.
- Ensure that the database and individual records are held securely and always treated as confidential.
- Assist in maintaining the master electronic system (Clarity) to store and access appraisal information electronically.
- Contact doctors via email 12 months before their revalidation date to trigger patient and colleague surveys.
- Issue any relevant progress reports to the Appraisal and Revalidation Manager.
- Help the Appraisal and Revalidation Manager troubleshoot IT issues with the appraisal systems and work with third‑party suppliers as appropriate to develop and test the system.
- Provide aid and guidance to senior medical staff on the use of the appraisal system.
- Correlation of all documentation, logging, filing and distribution, ensuring accurate audit trail is maintained.
- Control the quality system within the Appraisal and Revalidation Team, capturing all relevant processes, and review regularly.
- Attend and minute meetings as required, maintain a log of required actions and decisions.
- Pro‑actively manage the actions log providing updates as required by the Appraisal and Revalidation Manager.
- Provide administrative support with all aspects of work relating to Revalidation (including patient survey packs, recording, collation, processing and colleague surveys).
- Undertake general administration duties including typing, photocopying, scanning, distributing and filing all correspondence, dealing with incoming mail/email and telephone calls/enquiries.
- Raise PO numbers for software and non‑stationary items.
- Distribute SI/Complaints/Audit Attendance information on a yearly basis and send to doctors.
- Maintain an effective ‘bring forward’ system, ensuring that deadlines are adhered to and action is taken as appropriate.
- Extract Medical Educator Reports from the electronic appraisal system and forward to the Medical Education Team.
- Provide secretarial support to the Appraisal and Revalidation Team as required.
Appraisal & Revalidation Administrative Support Officer in Wigan employer: Career Choices Dewis Gyrfa Ltd
Wrightington, Wigan and Leigh NHS Foundation Trust is an exceptional employer that prioritises the well-being of its staff, believing that 'happy staff makes for happy patients'. Located in Wigan, this Trust offers a supportive work culture with a strong emphasis on teamwork, professionalism, and continuous employee development. With a commitment to diversity and inclusion, WWL provides meaningful opportunities for growth within a dynamic healthcare environment, ensuring that every team member plays a vital role in delivering high-quality patient care.
Contact Details:
Career Choices Dewis Gyrfa Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Appraisal & Revalidation Administrative Support Officer in Wigan
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We think you need these skills to ace Appraisal & Revalidation Administrative Support Officer in Wigan
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Career Choices Dewis Gyrfa Ltd.
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Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Career Choices Dewis Gyrfa Ltd. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Career Choices Dewis Gyrfa Ltd. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Career Choices Dewis Gyrfa Ltd
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Career Choices Dewis Gyrfa Ltd’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
