At a Glance
- Tasks: Provide essential secretarial support for clinical teams and maintain patient records.
- Company: Join the University Hospitals Bristol and Weston NHS Foundation Trust, a caring and professional environment.
- Benefits: Be part of a supportive team with opportunities for personal development.
- Other info: Flexible work patterns and a commitment to diversity and inclusion.
- Why this job: Make a difference in patient care while developing your skills in a dynamic healthcare setting.
- Qualifications: Strong communication skills and a caring attitude towards patients and colleagues.
The predicted salary is between 37338 - 44962 £ per year.
The post holds a support secretary role within the Trust, providing an efficient and effective secretarial service for clinical teams across specialties. The role acts as a point of contact and supports colleagues and other team members, upholding the Trust’s values and demonstrating caring, professional conduct towards patients, relatives and carers.
Communication
- Act as a point of contact for patients, clinical and non‑clinical staff via telephone and email.
- Escalate patient queries, capacity issues and general matters to line manager or relevant clinical staff as appropriate.
Patient Care
- Maintain a caring and professional approach towards patients, relatives and carers, handling distressed situations with resilience.
Organising and Planning
- Ensure patient records are up-to-date and maintained.
- Carry out associated clerical duties including maintaining accurate filing systems, receiving post, diary management and scanning patient notes when required.
Service Development
- Attend training courses as required to support personal development and the needs of the service.
- Assist in training new members of the team.
Information Resources
- Type, edit and proof‑read clinical letters, general correspondence and reports using the Trust’s clinical noting system, ensuring dispatch within target turnaround times.
- Use relevant computer systems to accurately input and retrieve patient information, updating demographics where necessary.
Other
- Act with flexibility to utilise skills in other functions if and when appropriate or required by line manager.
- Adjust work patterns to meet the needs of the service.
This position is part of an equal opportunity employer, welcoming a diverse workforce and commits to safeguarding vulnerable individuals.
Support Secretary | University Hospitals Bristol and Weston NHS Foundation Trust in Weston-super-Mare employer: Career Choices Dewis Gyrfa Ltd
University Hospitals Bristol and Weston NHS Foundation Trust is an exceptional employer, offering a supportive work environment in the heart of Weston-super-Mare. With a commitment to employee development and a focus on patient care, staff are encouraged to grow through training opportunities while upholding the Trust's values of professionalism and compassion. The Trust fosters a diverse workforce and prioritises the well-being of both employees and patients, making it a rewarding place to work.
Contact Details:
Career Choices Dewis Gyrfa Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Support Secretary | University Hospitals Bristol and Weston NHS Foundation Trust in Weston-super-Mare
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Career Choices Dewis Gyrfa Ltd.
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Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
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Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Career Choices Dewis Gyrfa Ltd.
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When you find roles that excite you, especially at places like Career Choices Dewis Gyrfa Ltd, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Support Secretary | University Hospitals Bristol and Weston NHS Foundation Trust in Weston-super-Mare
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Career Choices Dewis Gyrfa Ltd.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Career Choices Dewis Gyrfa Ltd.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Career Choices Dewis Gyrfa Ltd. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Career Choices Dewis Gyrfa Ltd. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Career Choices Dewis Gyrfa Ltd
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Career Choices Dewis Gyrfa Ltd’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
