At a Glance
- Tasks: Provide essential admin support to healthcare leaders and manage diverse clerical tasks.
- Company: Walsall Healthcare NHS Trust, the sole provider of NHS acute care in Walsall.
- Benefits: Competitive salary, job security, and the chance to make a difference in healthcare.
- Other info: Opportunity for career growth in a supportive healthcare environment.
- Why this job: Join a dynamic team and contribute to improving patient care in your community.
- Qualifications: Strong organisational skills and ability to work independently.
The predicted salary is between 25674 - 28093 £ per year.
An opportunity has arisen within the Division of Surgery for the post of Administrative Support, AfC Band 3. The post holder would need to provide an efficient and effective secretarial and administrative service to the Matrons, Care Group Managers, Care Group Support Managers and Clinical Directors within the Divisional Management Team.
The post involves a diverse range of administrative and clerical tasks and requires the post holder to be able to work on their own initiative, but under the direction of the PA to the Divisional Director. They would also need to undertake daily routine tasks; ensuring targets are met as required.
To provide efficient and effective clerical support to the Matrons/Care Group Managers/Care Group Support Managers/Clinical Directors in respect of producing correspondence, reports and presentations, managing a diary, receiving, managing and disseminating information as appropriate.
- Collate information for complaints relating to the Care Groups.
- Provide support to manage the Division's workforce issues, HR, and manpower with specific input to staff groups under the responsibility of the Matrons/Care Group Managers/Care Group Support Managers/Clinical Directors, in respect of the co-ordination and administration of leave, monitoring IPDR, sickness and absence, coordinating recruitment and retention.
- Managing personal files and ESR as per trust policy.
- Collate and manage turnaround documents and timesheets.
- Manage Allocate for medical staff within remit, reporting issues to appropriate CDs for resolution and cross covering to provide divisional support.
- To liaise with Recruitment regarding new staff starting within the Care Groups.
- To provide cover for colleagues as advised by the PA to the Divisional Director.
- To adhere to the IT Systems Security Policy.
- To participate in Individual Performance Review on a regular basis, as per Trust Policy.
- Provide guidance to junior staff as appropriate.
- To be responsible for ensuring all incoming and outgoing correspondence is dealt with quickly and effectively.
- To provide an accurate typing and word processing service to the Matrons/Care Group Managers/Care Group Support Managers/Clinical Directors, producing documents, reports and letters to a high standard of presentation in line with the Trust’s Administrative & Clerical Standards and related Policies/Procedures.
- To attend and take Minutes of key internal meetings as required, circulating papers for meetings promptly and efficiently.
- Will comply with Administrative & Clerical and Divisional Standards to ensure consistent practice in line with corporate guidelines/policies/procedures.
- To act on own initiative in relation to routine and less complex decision-making/problem solving.
- Any other duties as designated by the PA to the Divisional Director, within banding.
Admin Support | Walsall Healthcare NHS Trust employer: Career Choices Dewis Gyrfa Ltd
Walsall Healthcare NHS Trust is an exceptional employer, offering a supportive work culture that prioritises employee development and well-being. With state-of-the-art facilities and a commitment to providing high-quality healthcare services, staff have access to numerous growth opportunities and the chance to make a meaningful impact in their community. The Trust fosters a collaborative environment where administrative support roles are valued, ensuring that employees can thrive while contributing to the health of over 284,000 residents.
Contact Details:
Career Choices Dewis Gyrfa Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Admin Support | Walsall Healthcare NHS Trust
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Walsall Healthcare NHS Trust on LinkedIn. A friendly chat can give us insider info about the role and help us stand out when we apply.
✨Tip Number 2
Prepare for the interview by researching common admin support questions. We should practice our answers, focusing on how our skills match the job description. Confidence is key!
✨Tip Number 3
Show off our organisational skills! During the interview, we can mention specific examples of how we've managed multiple tasks or projects. This will demonstrate that we can handle the diverse range of tasks mentioned in the job description.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email can keep us fresh in their minds and show our enthusiasm for the role. Plus, it’s a great chance to reiterate why we’re the perfect fit!
We think you need these skills to ace Admin Support | Walsall Healthcare NHS Trust
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Admin Support role. Highlight your relevant experience in providing administrative support and managing correspondence, as this will show us you understand what we're looking for.
Show Off Your Skills:We want to see your organisational skills shine! Mention any experience you have with diary management, report writing, or handling confidential information. This will help us see how you can contribute to our team.
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use clear language and avoid jargon. We appreciate a well-structured application that makes it easy for us to see your qualifications.
Apply Through Our Website:Don’t forget to submit your application through our official website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Career Choices Dewis Gyrfa Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like managing diaries, producing correspondence, and supporting HR tasks. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
As an Admin Support role requires a lot of multitasking, be ready to share examples of how you've effectively managed multiple tasks in the past. Think about specific situations where you had to prioritise or organise information efficiently.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, such as dealing with complaints or managing confidential information. Practise your responses to these scenarios, focusing on your problem-solving skills and ability to act on your initiative.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions prepared. You might ask about the team dynamics or how success is measured in this role. This shows your genuine interest in the position and helps you gauge if it’s the right fit for you.
