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For Companies At a Glance
- Tasks: Support office operations, health & safety, and HR administration in a dynamic environment.
- Company: Values-led organisation based in Swinton, focused on community impact.
- Benefits: Part-time role with competitive pay and opportunities for skill development.
- Why this job: Be at the heart of an organisation and make a real difference.
- Qualifications: Experience in administration and strong organisational skills required.
- Other info: Flexible part-time hours with potential for personal growth.
The predicted salary is between 11200 - 11200 £ per year.
Location: Swinton. Hours: 15 hours per week (on-site, 2 days per week). Salary: £11,200 per annum (£28,000 full-time equivalent / £14.35 per hour).
The Opportunity: Our client, a values-led organisation based in Swinton, is seeking an Operations Officer to support the smooth running of their office, facilities and people operations. This is a varied and hands-on role, ideal for an experienced administrator who enjoys being at the heart of an organisation. You’ll act as a key point of contact for staff, support health & safety and facilities management, and provide HR and governance administration to support the senior leadership team.
Responsibilities
- Operations, Facilities & Health & Safety: Manage office operations and facilities, ensuring a safe, compliant and well-maintained working environment. Coordinate building contracts, renewals and maintenance. Carry out regular health & safety checks, fire alarm testing, and maintain accurate records. Manage building faults and liaise with contractors and service providers.
- HR & Governance Support: Provide HR administrative support including absence, sickness, disciplinary and grievance reporting. Maintain HR data and reporting, including employee satisfaction metrics. Act as a first point of contact for staff queries, handling matters professionally and confidentially. Support the review, update and communication of organisational policies and procedures.
- Recruitment, Training & Administration Support: Support recruitment administration, including managing adverts, applications and interview logistics. Research and organise staff training including mandatory annual training. Provide general office administration including minute-taking and event support. Organise staff travel and accommodation when required.
About You
Essential Experience & Skills: Experience in an administrative, office or business support role (ideally within a charity, public sector, or values-led organisation). Knowledge of health & safety requirements and experience supporting workplace compliance. Experience coordinating suppliers, contractors, or service providers. Experience providing HR administrative support and maintaining confidential records. Strong organisational skills with the ability to manage multiple priorities independently. Confident using Microsoft Office (Word, Excel, Outlook, PowerPoint). Excellent communication, attention to detail and record-keeping skills.
Desirable Experience: Acting as a first point of contact for staff. Experience supporting recruitment administration and staff training. Experience supporting events, conferences, or large meetings. Experience organising staff travel and accommodation. Knowledge of SharePoint or similar systems. Mental Health First Aid qualification or interest in completing training.
Qualifications & Requirements:
Essential: Educated to A Level or equivalent. Minimum of 3 years’ relevant experience in a similar busy role. Willingness to learn and develop skills in health & safety, facilities, and office management. Ability to handle confidential and sensitive information appropriately. Reliable, organised, and able to work independently. Willingness to work on-site in Swinton for the agreed two days per week.
Desirable: Qualification or training in administration, business support, or office management; Health & Safety training (e.g. IOSH) or willingness to complete training; Training or experience in HR administration or people support; Mental Health First Aid qualification or interest in completing training.
If you have the skills and attributes listed above and want to join a fantastic organisation in Swinton on a part time basis, please APPLY TODAY.
Operations Officer - Part time in Swinton employer: Career Choices Dewis Gyrfa Ltd
Contact Detail:
Career Choices Dewis Gyrfa Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Officer - Part time in Swinton
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Operations Officer role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its values. Since this role is all about supporting operations and people, think about how your experience aligns with their mission. We want you to shine when you get that interview!
✨Tip Number 3
Practice common interview questions related to HR and facilities management. Being able to articulate your experience confidently will set you apart. We can help you with mock interviews if you need a bit of practice!
✨Tip Number 4
Don’t forget to apply through our website! It’s super easy and ensures your application gets seen. Plus, we love seeing familiar faces from our community. Get your application in and let’s land that job together!
We think you need these skills to ace Operations Officer - Part time in Swinton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your administrative experience, especially in health & safety and HR support, to show us you're the right fit for the Operations Officer role.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you’re passionate about this position and how your values align with ours. Share specific examples from your past roles that demonstrate your organisational skills and ability to manage multiple priorities.
Be Clear and Concise: When filling out your application, keep your language clear and to the point. We appreciate straightforward communication, so avoid jargon and make sure your key achievements stand out.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen to join our team!
How to prepare for a job interview at Career Choices Dewis Gyrfa Ltd
✨Know the Organisation Inside Out
Before your interview, take some time to research the organisation's values and mission. Understanding what they stand for will help you align your answers with their goals and show that you're genuinely interested in being part of their team.
✨Prepare for HR Scenarios
Since the role involves HR administration, be ready to discuss your experience with handling sensitive information and staff queries. Think of specific examples where you've successfully managed similar situations, as this will demonstrate your capability and confidence.
✨Showcase Your Organisational Skills
This position requires strong organisational skills, so come prepared with examples of how you've managed multiple priorities in the past. You might want to mention any tools or methods you use to stay organised, especially if they relate to office management or facilities.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the challenges they face, or how success is measured in this role. This shows your enthusiasm and helps you gauge if the organisation is the right fit for you.
