At a Glance
- Tasks: Manage site office operations and ensure health & safety compliance for a major construction project.
- Company: Join a leading construction firm with a focus on teamwork and innovation.
- Benefits: Gain hands-on experience, competitive pay, and opportunities for career advancement.
- Other info: Diverse workplace that values your unique perspective and promotes equality.
- Why this job: Be the backbone of a dynamic site team and make a real difference every day.
- Qualifications: Experience in site administration or document control is preferred but not essential.
The predicted salary is between 30000 - 36400 £ per year.
About the Role
We are seeking a highly organized and proactive Site Administrator / Document Controller to support a major construction project in Swindon for over a year.
Key Responsibilities
- Manage day-to-day site office operations.
- Oversee crucial health & safety compliance paperwork and maintain digital document management systems.
- Register and process Material GRNs and delivery tickets onto Microsoft Business Central, ensuring all documentation is accurately scanned into Procore folders.
- Work closely with Site Managers to track health & safety accreditations and plant/equipment certifications, raising proactive alerts before any certifications expire.
- Manage and interface with construction management software to process digital induction paperwork for site staff and subcontractors.
- Maintain the general housekeeping and tidiness of the site office and desks.
- Partner with the cleaning staff to ensure welfare facilities are pristine, client meeting spaces are prepared, and kitchen/office supplies never run out.
- Act as the welcoming face of the site office, greeting visitors and managing incoming queries.
- Health & Safety Support: manage the inventory of the storeroom (stationery, PPE, etc.) and assist the Fire Coordinator with roll calling during emergency drills.
- What We Are Looking For
- Prior experience working as a Site Administrator, Document Controller, or Site Secretary within the Construction, Engineering, or Built Environment sectors is highly preferred.
- Ideally, familiarity with Procore or similar construction management software.
- Exceptional attention to detail with the ability to confidently nudge site staff to keep workspaces orderly and ensure compliance.
- No specific certifications or degrees are required; we value practical, hands on administrative experience and a reliable work ethic.
- Candidates must be eligible to live and work in the UK.
Randstad CPE values diversity and promotes equality.
No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010.
We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.
Candidates must be eligible to live and work in the UK.
For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
Jobs are provided by the Find a Job Service from the Department for Work and Pensions (DWP).
Office Manager in Swindon employer: Career Choices Dewis Gyrfa Ltd
Career Choices Dewis Gyrfa Ltd is an exceptional employer that champions innovation and strategic growth within a collaborative environment. Employees benefit from a strong focus on professional development, competitive remuneration, and the opportunity to make a significant impact in the European market. With a commitment to fostering high-value partnerships, this role offers a unique chance to thrive in a dynamic and supportive workplace.
Contact Details:
Career Choices Dewis Gyrfa Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager in Swindon
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Career Choices Dewis Gyrfa Ltd, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Office Manager at Career Choices Dewis Gyrfa Ltd.
We think you need these skills to ace Office Manager in Swindon
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Career Choices Dewis Gyrfa Ltd
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
