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- Tasks: Produce reports, coordinate meetings, and manage ward documentation.
- Company: Join a supportive healthcare team making a difference.
- Benefits: Competitive salary, full-time hours, and opportunities for professional growth.
- Why this job: Be part of a vital team that supports patient care and administration.
- Qualifications: Strong organisational skills and attention to detail required.
- Other info: Dynamic work environment with potential for career advancement.
The predicted salary is between 24937 - 26598 £ per year.
£24,937.00 to £26,598.00 per year
Contract Type: Contract
Hours: Full time
Disability Confident: No
Closing Date: 05/03/2026
About this job:
- Produce typed letters/reports for the ward on various issues relevant to the Service and distribute to others via IT systems, internal mail and the e-mail system, as appropriate.
- In line with Service requirements, prepare agenda and papers for various meetings; attend, take and transcribe the minutes and distribute in accordance with agreed timescales.
- Coordinate all ward round documentation across all disciplines, including maintenance of the membership lists via the relevant Clinical Information and e-mail systems.
- In line with Service requirements, produce typed documentation to support keyworkers.
- Distribute relevant documents to members of the clinical team.
- Ensure an adequate process for disposing of confidential clinical information/documents.
- Responsibility of reporting, co-ordinating and tracking of maintenance requests.
- Maintain recording systems to support the monitoring of annual leave, sickness, and training of ward staff via the online roster system.
- In line with Service requirements, maintain manual and electronic patient and ward records.
- Maintain stationery and provisions stocks and order any other items required for the ward.
- Carry out general office duties, e.g., answer routine telephone enquiries, take/deal with messages, book appointments when required, photocopying.
- Carry out Cashier duties as per training provided and in accordance with Trust Standing Financial Instructions.
- Escort professional visitors within the sites, as required.
- Liaise with clinical and other administration staff providing information as required.
- Book interpreters via the appropriate booking system for service users as required.
- In accordance with Trust Information Governance and Caldicott guidance, receive and impart information of a serious criminal nature to others who have a professional right to know.
- Provide cover for colleagues as requested by the Administration Manager, including reception duties.
- Contribute to general development initiatives and project work in line with Service requirements.
- Ensure that work is conducted in accordance with Trust policies and procedures and contribute to their development.
- Arrange appointments for professional visitors as and when required, coordinating all aspects of the visit, and liaising with security.
- Participate in the local induction process for new staff.
Ward Administrator in St Helens employer: CAREER CHOICES DEWIS GYRFA LTD.
Contact Detail:
CAREER CHOICES DEWIS GYRFA LTD. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Ward Administrator in St Helens
✨Tip Number 1
Network like a pro! Reach out to current or former employees in similar roles. They can give you the inside scoop on what it’s really like and might even refer you directly, which is a massive plus.
✨Tip Number 2
Prepare for the interview by practising common questions related to ward administration. Think about how your skills match the job description and be ready to share specific examples that highlight your experience.
✨Tip Number 3
Don’t forget to follow up after your interview! A quick thank-you email can keep you fresh in their minds and shows your enthusiasm for the role. Plus, it’s just good manners!
✨Tip Number 4
Apply through our website for the best chance of landing that job! We make it easy for you to showcase your skills and connect with potential employers directly.
We think you need these skills to ace Ward Administrator in St Helens
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Ward Administrator role. Highlight your relevant experience and skills that match the job description, like your ability to produce reports and manage documentation.
Showcase Your Communication Skills: Since this role involves a lot of communication, emphasise your written and verbal communication skills. Mention any experience you have in taking minutes or coordinating meetings, as these are key parts of the job.
Be Detail-Oriented: Attention to detail is crucial for this position. In your application, provide examples of how you've successfully managed records or maintained systems in previous roles. This will show us that you can handle the responsibilities of the job.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the info you need about the role there!
How to prepare for a job interview at CAREER CHOICES DEWIS GYRFA LTD.
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Ward Administrator. Familiarise yourself with tasks like producing reports, coordinating documentation, and maintaining records. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Organisational Skills
As a Ward Administrator, you'll need to juggle multiple tasks. Prepare examples from your past experiences where you've successfully managed various responsibilities, such as scheduling meetings or handling confidential information. This will highlight your ability to stay organised under pressure.
✨Brush Up on IT Systems
Since the job involves using IT systems for documentation and communication, be ready to discuss your proficiency with relevant software. If you have experience with specific clinical information systems or email platforms, mention them. It shows you're tech-savvy and ready to hit the ground running.
✨Prepare Questions for Them
Interviews are a two-way street! Think of insightful questions to ask about the ward's operations or team dynamics. This not only shows your interest in the position but also helps you gauge if the environment is the right fit for you.
