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- Tasks: Support the Employment Operations team with admin tasks and pre-employment checks.
- Company: Join a dynamic team in a newly merged operational environment.
- Benefits: Competitive salary, full-time hours, and opportunities for career growth.
- Why this job: Be part of a vital team that supports Doctors and Dentists in Training.
- Qualifications: Strong organisational skills and attention to detail required.
- Other info: Exciting chance to shape processes in a collaborative setting.
The predicted salary is between 24937 - 26598 £ per year.
Salary: £24,937.00 to £26,598.00 per year (£24937.00 - £26598.00 a year)
Contract Type: Permanent
Hours: Full time
Disability Confident: No
Closing Date: 04/03/2026
About this job
Please note, this post may close earlier than advertised if a sufficient number of applications are received.
The Employment Operations team has recently been created following a merge of two operational teams and therefore the job description is currently being reviewed.
Responsibilities
- Provide administrative support to the Lead Employer Service including the processing and recording of information, communications to key stakeholders and input into Lead Employer information systems.
- Process offers of employment and undertake all necessary pre-employment checks and administration for appointments to Doctors and Dentists in Training posts.
- Where issues are raised in relation to any pre-employment checks, ensure these are escalated appropriately.
- Prepare contracts of employment.
- Ensure trainees are hired in ESR and IAT information is captured.
- Liaise with Internal and external stakeholders (e.g., Workforce and Health Education Regions) to ensure that rotations are received as per agreed deadlines and upload into relevant information system for key stakeholders.
- Update management information on the relevant information system for key stakeholders.
- Ensure that work schedules are in place and actioned as required.
- Inform colleagues in training of allocated placements and provide Host Organisations with details.
- Process maternity/paternity leave, shared parental leave requests, flexible working requests, pay protection and changes to contracts of employment.
- Ensure that ESR and the payroll tracker is actioned in a timely manner.
- Process removal and travel expenses for authorisation by the relevant member of the Lead Employer team.
- Support the Team Leader in ensuring all colleagues in trainings compliance records are maintained including obtaining up to date documentation for work permits and professional registration.
- Support the team in checking governance, reconciliation and payroll reports.
- Monitor and process ARCPs (Annual Review of Competence Progression) as required.
- Ensure the Electronic personal files (EPF) are maintained and up to date.
- Work with the team to promote good practice and improved ways of working.
- Send out communications to stakeholders as required.
- Arrange meetings and events as required.
- Take minutes at meetings as requested.
- Complete audits or surveys as required.
Employment Operations Administrator in St Helens employer: Career Choices Dewis Gyrfa Ltd
Contact Detail:
Career Choices Dewis Gyrfa Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Employment Operations Administrator in St Helens
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills align with what they need. This will help you stand out and show that you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s your turn in the hot seat.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Employment Operations Administrator in St Helens
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Employment Operations Administrator role. Highlight relevant experience and skills that match the job description, like administrative support and stakeholder communication.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention specific responsibilities from the job description and how your background aligns with them.
Be Clear and Concise: When filling out your application, keep your language clear and concise. Avoid jargon and make sure your points are easy to understand. We want to see your skills without wading through unnecessary fluff!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way to ensure your application gets to us directly. Plus, you’ll find all the info you need about the role right there.
How to prepare for a job interview at Career Choices Dewis Gyrfa Ltd
✨Know Your Stuff
Make sure you understand the key responsibilities of the Employment Operations Administrator role. Familiarise yourself with terms like ESR, IAT, and ARCPs. This will show that you're not just interested in the job, but that you’ve done your homework.
✨Showcase Your Admin Skills
Prepare examples from your past experiences where you've successfully managed administrative tasks. Highlight your attention to detail, especially when it comes to processing information and maintaining records. This is crucial for the role!
✨Communication is Key
Since you'll be liaising with various stakeholders, practice how you would communicate important information clearly and effectively. Think about how you can demonstrate your ability to handle communications and resolve issues during the interview.
✨Be Ready for Scenarios
Expect scenario-based questions that assess your problem-solving skills. Prepare to discuss how you would handle pre-employment checks or manage conflicting deadlines. This will help you stand out as a proactive candidate who can think on their feet.
