At a Glance
- Tasks: Provide essential secretarial support in the Oncology Department, ensuring smooth operations.
- Company: Join the Shrewsbury and Telford Hospital NHS Trust, a leader in healthcare.
- Benefits: Enjoy great career prospects, supportive teams, and professional development opportunities.
- Why this job: Make a real difference in patient care while developing your skills in a dynamic environment.
- Qualifications: Proficient in Microsoft applications and possess strong organisational and communication skills.
- Other info: Work in a beautiful location with access to state-of-the-art facilities.
The predicted salary is between 28800 - 43200 £ per year.
This post is for internal candidates to The Shrewsbury and Telford Hospital NHS Trust, The Shropshire Community Health NHS Trust, The Robert Jones and Agnes Hunt Orthopaedic Hospital or The Shropshire, Telford and Wrekin Integrated Care System. If you are not currently working for one of these organisations your application will not be reviewed and automatically rejected at shortlisting stage. Please be aware of this when submitting your application.
We are looking to appoint Medical Secretaries within the Oncology Department. The successful candidate will be a pivotal person within the secretarial team. You will provide efficient and comprehensive secretarial support, in partnership with the Higher level Medical Secretary, to the Consultant and supporting clinical teams using effective organisational, communication and prioritisation skills to ensure deadlines are met. It is essential that the post holder exercises initiative and independent judgement whilst maintaining a high level of confidentiality and diplomacy at all times. You will be fully conversant with all Microsoft applications, word processing, Microsoft publisher, producing presentations using PowerPoint, maintaining databases on Excel and Access. The post holder is expected to work accurately under pressure with the ability to manage and prioritise their own workload; providing and receiving information which may require tact, diplomacy and persuasive skills as there may be barriers to understanding.
Responsibilities:- Digital and audio typing of clinical letters, correspondence and discharge summaries.
- Ensuring results of tests and investigations for patients are reviewed by the Clinical teams in a timely manner and making any necessary ongoing arrangements.
- Arrange, attend and minute meetings as required, taking and transcribing minutes and follow up actions.
- Using the in-house patient data tracking system ensure patient case notes are booked in and out appropriately.
- Respond to Patient and Carers telephone calls, regarding a variety of subjects, using own judgement in a professional and competent manner to provide non-clinical guidance.
The Shrewsbury and Telford Hospital NHS Trust can offer you great career prospects and a fantastic lifestyle. Situated in one of the most attractive parts of the country with dramatic countryside and bustling towns we have state of the art facilities, supportive friendly teams and excellent professional NHS job development opportunities. The Trust has a vision for the future that puts the patient at the heart of everything we do and is guided by the principles and values about which we care deeply.
For full duties and responsibilities please refer to the attached document entitled Job Description.
Support Secretary to Oncology | The Shrewsbury and Telford Hospital NHS Trust employer: Career Choices Dewis Gyrfa Ltd
Contact Detail:
Career Choices Dewis Gyrfa Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Support Secretary to Oncology | The Shrewsbury and Telford Hospital NHS Trust
✨Tip Number 1
Network like a pro! Reach out to current employees at The Shrewsbury and Telford Hospital NHS Trust on LinkedIn or through mutual connections. A friendly chat can give us insights into the team culture and maybe even a referral!
✨Tip Number 2
Prepare for the interview by practising common questions related to secretarial roles in healthcare. We can help you with mock interviews to boost your confidence and ensure you nail those tricky questions!
✨Tip Number 3
Show off your tech skills! Be ready to discuss your experience with Microsoft applications, especially how you've used them to improve efficiency in previous roles. We want to see how you can bring that expertise to the Oncology Department.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression. It shows we’re genuinely interested in the role and appreciate the opportunity to interview.
We think you need these skills to ace Support Secretary to Oncology | The Shrewsbury and Telford Hospital NHS Trust
Some tips for your application 🫡
Know Your Audience: Before you start writing, take a moment to understand the Shrewsbury and Telford Hospital NHS Trust's values and mission. Tailor your application to reflect how your skills and experiences align with their goals, especially in providing excellent patient care.
Be Clear and Concise: When detailing your experience, stick to the point! Use clear language and avoid jargon. Highlight your relevant skills, especially those related to secretarial support and Microsoft applications, as these are key for the role.
Showcase Your Skills: Make sure to emphasise your organisational and communication skills. Mention specific examples where you've successfully managed workloads or handled sensitive information, as this will demonstrate your ability to thrive under pressure.
Apply Through Our Website: We encourage you to submit your application through our official website. This ensures that your application is reviewed properly and gives you the best chance of being considered for the role. Don’t miss out!
How to prepare for a job interview at Career Choices Dewis Gyrfa Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Support Secretary in Oncology. Familiarise yourself with the specific tasks mentioned in the job description, like digital and audio typing, managing patient data, and handling communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Tech Skills
Since the role requires proficiency in Microsoft applications, be prepared to discuss your experience with tools like Word, Excel, and PowerPoint. You might even want to bring examples of presentations or documents you've created. This will not only highlight your skills but also reassure the interviewers that you can hit the ground running.
✨Demonstrate Your Communication Skills
As a Support Secretary, you'll need to communicate effectively with clinical teams and patients. Think of examples from your past experiences where you've successfully navigated difficult conversations or provided clear information. This will illustrate your ability to handle sensitive situations with tact and diplomacy.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and judgement. For instance, they might ask how you'd handle a situation where a patient is upset or confused. Practising your responses to these types of scenarios will help you feel more confident and ready to showcase your critical thinking skills during the interview.
