At a Glance
- Tasks: Provide essential admin support and manage reception duties in a dynamic environment.
- Company: Join a friendly team in a professional office setting.
- Benefits: Flexible hours, 28 days holiday, and opportunities for growth.
- Other info: Perfect for students seeking part-time work with potential for full-time cover.
- Why this job: Gain valuable experience while interacting with diverse visitors and staff.
- Qualifications: Strong organisational skills and a good telephone manner are essential.
The predicted salary is between 20000 - 25000 € per year.
Responsibilities
- To provide administrative support.
- Reception tasks shared with Receptionist:
- Putting calls through to the relevant person or taking messages as appropriate.
- Dealing with visitors.
- Date stamping hand-delivered post for distribution.
- Sorting incoming faxes for distribution and notifying staff when a fax has arrived.
- Making appointments when secretaries are not available.
- Forwarding details of voicemail messages to the appropriate recipient.
- Maintaining reception area, library and interview room – keeping tidy and restocking marketing material when necessary.
- Preparing the post to be sent out either through the Post Office, Courier or the DX system.
- Taking recorded delivery mail to the Post Office and delivering hand deliveries in the town when required.
- File Storage and Retrieval
- Preparing files for storage and retrieving stored files.
- Updating the computer system.
- Deeds
- Maintaining, storing and retrieving deeds from store.
- Scheduling, inputting and maintaining the database for the deeds on the computer system.
- Other Duties
- Making refreshments for visitors or meetings as requested.
- Shredding confidential documents as and when requested, including recording of destruction.
- Purchasing items for the office such as milk and weekly papers.
- Binding documents and plans on request.
- Keeping photocopier area tidy, filling paper trays, etc.
- Carrying out all other general reception duties.
- Covering in Reception for the sickness or holiday leave of the main receptionist – carrying out all duties normally carried out by that person.
- General filing, photocopying and other duties as required by other members of staff.
- Administrative tasks as required by Office Manager/ Fee Earners and Partners.
- Setting up for variety of meetings providing seating or refreshments, flip charts etc. as requested.
- Fire safety checks.
- Supporting other departments as and when required.
- Organisational ability.
- Good telephone manner.
- Ability to communicate with all visitors and staff.
- Ability to work as part of a team.
- Attention to detail.
- Excellent presentation.
- Monday, Tuesday and Wednesday 9.00am to 5.00pm – 21 hours.
- Or Monday 9.00am to 5.00pm, Tuesday and Wednesday 10.00am to 2.00pm – 15 hours.
- Or Monday 9.00am to 5.00pm, Tuesday and Wednesday 1.00pm to 5.00pm – 15 hours.
- You should also be able to work full time to cover holidays.
- Holiday entitlement: 28 days in addition to public holidays (pro rata).
Qualifications
Schedule and Benefits
Receptionist/clerical assistant employer: Career Choices Dewis Gyrfa Ltd
Join a dynamic team where your contributions as a Receptionist/Clerical Assistant are valued and recognised. Our supportive work culture fosters collaboration and growth, offering flexible hours and generous holiday entitlement of 28 days plus public holidays (pro rata). Located in a vibrant area, we provide a welcoming environment that encourages professional development and meaningful engagement with both colleagues and visitors.
Contact Detail:
Career Choices Dewis Gyrfa Ltd Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist/clerical assistant
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for a receptionist role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Practice your phone skills! Since you'll be handling calls, make sure you’re comfortable speaking on the phone. Try mock calls with a friend to boost your confidence and refine your telephone manner.
✨Tip Number 3
Show off your organisational skills! When you get an interview, bring examples of how you've kept things tidy and organised in past roles. This will demonstrate that you can maintain the reception area and manage files effectively.
✨Tip Number 4
Apply through our website! We love seeing applications come directly from candidates who are excited about joining us. It shows initiative and gives you a better chance of standing out in the crowd.
We think you need these skills to ace Receptionist/clerical assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Receptionist/Clerical Assistant role. Highlight your organisational skills and attention to detail, as these are key for the job. We want to see how you can bring your unique flair to our team!
Show Off Your Communication Skills:Since you'll be dealing with visitors and answering calls, it's important to showcase your excellent telephone manner and communication abilities. Use examples from your past experiences to demonstrate how you've effectively interacted with others.
Be Clear and Concise:When writing your application, keep it clear and to the point. Avoid jargon and make sure your key skills and experiences shine through. We appreciate straightforwardness and clarity in applications!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you're keen on joining our team at StudySmarter!
How to prepare for a job interview at Career Choices Dewis Gyrfa Ltd
✨Know Your Responsibilities
Familiarise yourself with the job description and responsibilities. Be ready to discuss how your skills align with tasks like managing calls, dealing with visitors, and maintaining the reception area. This shows you’re not just interested in the role but also understand what it entails.
✨Show Off Your Organisational Skills
Since the role requires strong organisational abilities, prepare examples of how you've successfully managed multiple tasks or projects in the past. Whether it's sorting mail or scheduling appointments, having specific anecdotes will demonstrate your capability.
✨Practice Your Telephone Manner
A good telephone manner is crucial for this position. Consider doing a mock phone call with a friend to practice your tone and clarity. Being able to communicate effectively over the phone can set you apart from other candidates.
✨Dress to Impress
First impressions matter! Make sure to dress smartly and present yourself well. This role involves interacting with visitors, so looking professional will reflect positively on both you and the company.
