At a Glance
- Tasks: Provide essential admin support and maintain secure prisoner records.
- Company: Join a vital establishment focused on safety and efficiency.
- Benefits: Full-time role with stable hours and opportunities for growth.
- Other info: Dynamic workplace with potential for career advancement.
- Why this job: Make a difference by ensuring accurate record-keeping in a meaningful environment.
- Qualifications: Strong organisational skills and attention to detail required.
The predicted salary is between 22000 - 24000 £ per year.
This is an administrative support job in an establishment.
The job holder will provide administrative support to ensure the safe and secure keeping of prisoners’ files, past and present, and to action requests in a timely manner to aid effective record keeping in line with local procedures. This is a non-operational job with no line management responsibilities.
Responsibilities, Activities and Duties:
- Undertake filing on a daily basis to provide effective record keeping in line with local procedures.
- Request and receive information/records from other establishments.
- Store records appropriately / forward the back record or abscond record to the requesting establishment in a timely manner.
- Send, collect and distribute faxes to appropriate staff.
- Deliver and collect post where appropriate.
- Maintain the filing system of the previous year’s files so they are moved to archive and the oldest archive years files are sent for destruction in accordance with required standards (e.g. data protection).
- Undertake other administrative tasks including:
- Provide administrational assistance in area of work.
- Maintain accurate filing system for area of work.
- Respond to queries relating to area of work, redirecting where required.
The duties/responsibilities listed above describe the post as it is at present and are not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder.
17403 - Support Services Administrator - Full Time in Peacehaven employer: Career Choices Dewis Gyrfa Ltd
As a Support Services Administrator, you will thrive in a supportive and collaborative work environment that prioritises employee well-being and professional development. Our commitment to fostering a culture of respect and inclusivity ensures that every team member feels valued, while our focus on continuous training and growth opportunities empowers you to advance your career within the organisation. Located in a secure establishment, you will play a vital role in maintaining essential records, contributing to the overall efficiency and effectiveness of our operations.
Contact Details:
Career Choices Dewis Gyrfa Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land 17403 - Support Services Administrator - Full Time in Peacehaven
✨Tip Number 1
Network like a pro! Reach out to people in the field, attend relevant events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the establishment and understanding their values. Tailor your responses to show how your skills align with their needs, especially in administrative support and record-keeping.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build confidence. Focus on articulating your experience with filing systems and handling sensitive information, as these are key for the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace 17403 - Support Services Administrator - Full Time in Peacehaven
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience that matches the job description. We want to see how your skills align with the administrative support tasks mentioned, so don’t hold back on showcasing your organisational prowess!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Support Services Administrator role. We love seeing enthusiasm and a clear understanding of the responsibilities outlined in the job description.
Be Clear and Concise:When filling out your application, keep your language straightforward and to the point. We appreciate clarity, especially when it comes to your experience and how it relates to maintaining accurate filing systems and responding to queries.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Career Choices Dewis Gyrfa Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Support Services Administrator. Familiarise yourself with tasks like filing, record keeping, and responding to queries. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this job involves maintaining accurate filing systems and managing records, be prepared to discuss your organisational skills. Think of examples from your past experiences where you successfully managed files or handled administrative tasks efficiently. This will highlight your suitability for the position.
✨Prepare for Scenario Questions
Expect questions that assess how you would handle specific situations related to the job. For instance, they might ask how you would deal with a misplaced file or a request for urgent information. Practising your responses to these scenarios can help you feel more confident during the interview.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the tools they use for record keeping, or how they ensure data protection. This shows your enthusiasm for the role and helps you gauge if the company is the right fit for you.
