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- Tasks: Support clinical teams in the obstetric and maternity department with clerical and secretarial duties.
- Company: Join North Bristol NHS Trust, a diverse and inclusive healthcare provider.
- Benefits: Enjoy competitive NHS pension, discounts, and health support.
- Other info: Flexible working hours available; great opportunities for training and development.
- Why this job: Make a difference in patient care while developing your skills in a supportive environment.
- Qualifications: Good keyboard skills and excellent communication; NHS IT knowledge is a plus.
The predicted salary is between 37338 - 44962 £ per year.
Role Overview: Senior Medical Secretary in the obstetric and maternity department, supporting clinical teams Monday to Friday.
Key Responsibilities:
- Provide clerical and secretarial support to consultant obstetricians and junior doctors, including typing and distributing patient communications.
- Take minutes and manage diary; answer telephone queries.
- Maintain waiting lists and book appointments.
- Receive, sort, and prioritise daily correspondence; forward clinical reports/requests to the relevant clinician.
- Receive and act on telephone calls and face‑to‑face enquiries from patients, relatives, and staff, providing advice and information promptly and professionally.
- Accurately maintain waiting lists, add/discharge referrals, book appointments and restructure clinics for services such as post‑natal, birth reflections and pre‑pregnancy counselling.
- Track all medical records and X‑rays to/from the department and ensure orderly storage.
- Use (or learn) the in‑house Patient Administration System and other hospital IT systems, ensuring data integrity according to Trust standards.
- Work closely with senior colleagues and cover for colleagues in times of absence or annual leave.
- Undertake general administrative duties such as photocopying, filing, and monitoring stationary supplies.
- Support and assist junior team members, including training new starters and undertaking further development as required.
Qualifications and Skills:
- Good keyboard skills.
- Working knowledge of NHS IT systems is desirable but full training will be provided.
- Excellent communication and organisational skills.
- Adaptability, initiative, sense of teamwork, and ability to work independently as required.
- Good judgement and sensitivity when acting as a contact point between patients, medical and nursing staff, and external organisations.
Working Hours and Schedule:
This is a substantive, full‑time position: 37.5 hours per week (Mon – Fri). It is open to discussion of reduced hours or non‑standard schedules if requested.
Benefits:
- Competitive NHS Pension Scheme.
- UK NHS Discount schemes.
- Training and development opportunities through annual appraisal‑reviews.
- Comprehensive Health and Wellbeing support from our award‑winning team.
EEO Statement:
North Bristol NHS Trust values all people as individuals, is anti‑discriminatory and committed to building a diverse team. Applicants from all underrepresented groups are encouraged to apply.
Closing Date:
This advert closes on Tuesday 5 May 2026.
Obstetric Medical Secretary | North Bristol NHS Trust employer: Career Choices Dewis Gyrfa Ltd
Contact Detail:
Career Choices Dewis Gyrfa Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Obstetric Medical Secretary | North Bristol NHS Trust
✨Tip Number 1
Network like a pro! Reach out to current or former employees at North Bristol NHS Trust on LinkedIn. A friendly chat can give us insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by practising common questions related to the role. We can help you with mock interviews to boost your confidence and ensure you shine when it counts!
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed busy schedules or handled multiple tasks in previous roles. This will demonstrate you're the perfect fit for the fast-paced environment.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed, and we’re always looking for passionate individuals to join our team.
We think you need these skills to ace Obstetric Medical Secretary | North Bristol NHS Trust
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that match the job description. We want to see how your background fits with the role of a Senior Medical Secretary in obstetrics and maternity.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how you can support our clinical teams. Keep it professional but let your personality show through.
Show Off Your Communication Skills: Since you'll be the go-to person for patients and staff, it's crucial to demonstrate your excellent communication skills. Use clear and concise language in your application to reflect this ability.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need right there!
How to prepare for a job interview at Career Choices Dewis Gyrfa Ltd
✨Know Your Role
Familiarise yourself with the key responsibilities of a Senior Medical Secretary in the obstetric and maternity department. Understand the specific tasks like managing diaries, taking minutes, and handling patient communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Skills
Highlight your excellent communication and organisational skills during the interview. Be ready to provide examples of how you've successfully managed similar tasks in the past, such as maintaining waiting lists or handling sensitive information. This will give the interviewers confidence in your abilities.
✨Prepare for Scenario Questions
Expect questions that assess your judgement and sensitivity when dealing with patients and staff. Think of scenarios where you had to act as a contact point between different parties and how you handled those situations. Practising these responses can help you feel more confident.
✨Ask Insightful Questions
Prepare thoughtful questions about the team dynamics, training opportunities, and the Patient Administration System you'll be using. This shows your enthusiasm for the role and helps you gauge if the environment is the right fit for you.