HR & Payroll Administrator in Muir of Ord

• Ross-shire Join a supportive and well-established organisation in the Highlands, where people and process matter.

This role sits within a dedicated HR team and offers a structured 3-month handover and training period, giving you the confidence to settle in and make an immediate impact.

You'll work in a busy, practical environment with the opportunity to develop your HR and payroll administration skills across the employee lifecycle.

Job Overview We are seeking an organised and proactive HR & Payroll Administrator to join on a 15-month fixed term contract to cover maternity leave.

The position is based in Ross-shire, north of Inverness , and will initially be fully site based, with the potential for hybrid working after successful completion of the initial training period.

Key Responsibilities

• Prepare and issue employment contracts and associated documentation.
• Coordinate and schedule interviews, ensuring a smooth candidate and manager experience.
• Maintain accurate employee records and keep HR systems up to date.
• Support managers with day-to-day HR queries and administrative requests.
• Assist with onboarding and support employee lifecycle activities.
• Provide general HR department administration, including record keeping and document control.
• Support project work where required.
• Check and process payroll-related documentation to support accurate payroll runs.
• Record and administer sickness absence documentation in line with internal processes.
• Process holiday requests and manage other employee amendments.
• Administer changes to pay rates, allowances and temporary promotions.
• Liaise with managers and payroll colleagues to ensure payroll accuracy and timely processing.

Required Skills & Qualifications

• At least 3 years' experience in an HR Administration and/or Payroll Administration role.
• Strong administrative and organisational skills with the ability to manage multiple priorities.
• Excellent attention to detail and a strong focus on accuracy.
• Proficient in Microsoft Office (including Excel for data handling and reporting). Experience using HRIS and/or payroll systems to maintain records and process changes.
• Confident communicator with the ability to build effective working relationships across the business.
• Strong problem-solving skills and the ability to work independently.
• Knowledge of employment processes and the ability to apply HR and payroll administration with discretion.
• Desirable: CIPD qualification or currently studying towards CIPD. Desirable: experience supporting payroll processes and working within a busy HR department.
• Desirable: knowledge of HR best practice and employment legislation.

What We Offer

• A structured 3-month handover and training period.
• A role that supports your development across both HR administration and payroll administration.
• Full-time employment on a 15-month fixed term contract.
• Initially site-based, with potential for hybrid working after training.
• A highly competitive salary for the right candidate.