Medical Secretary (6-Month Fixed-Term Contract)

Be part of a team that makes a real difference to children and families. We’re looking for a Medical Secretary to provide high‑quality secretarial support to our paediatricians and ADHD practitioners. In this role you’ll play a vital part in ensuring clear, timely communication that supports safe and effective patient care.

Location & Hours

The role will be based across Derby Court and St Martin’s Hospital (Kempthorne House) and is offered on a six‑month fixed‑term contract with part‑time hours ranging between 15 and 30 hours per week.

Key Responsibilities

• Accurately type and process dictated medical reports and correspondence from paediatricians and ADHD clinics, ensuring timely distribution.
• Prepare and forward health reports and adoption medicals to relevant professionals within required deadlines.
• Liaise with external and internal professionals as needed to support effective communication.
• Manage team task lists and shared Outlook mailboxes efficiently.
• Act as a key point of contact for clinical staff, responding to queries and providing administrative support.
• Confidently use Microsoft Office applications and in‑house clinical database systems.

Essential Requirements

• Proven experience of digital audio typing and managing a busy workload.
• Ability to work independently and collaboratively within a multidisciplinary environment.
• Experience maintaining electronic records and working in line with Data Protection and Caldicott principles.
• Strong IT skills, including confident use of Microsoft Word, Outlook, Excel and database systems.
• Excellent communication skills, with the ability to handle sensitive and confidential information appropriately.
• Highly organised, able to prioritise, meet tight deadlines and work accurately under pressure.
• Professional, approachable and able to build effective working relationships with discretion and diplomacy.
• Proactive mindset with confidence to suggest and support improvements to processes.
• Ability to travel between base locations, with access to a car.

Desirable Requirements

• Previous experience in a medical secretary role and understanding of medical terminology.
• Audio typing qualification.
• Experience using Lexacom or similar digital dictation systems.

Benefits

• Salary: £25,500 - £27,098 FTE.
• Group pension.
• Free tea, coffee and milk at your base location.
• Membership of My Reward Hub, giving access to discounts on everyday purchases such as groceries, as well as cash‑back and voucher offers.
• Access to wages as you earn them to help cover life emergencies and avoid overdraft fees or high interest rates.
• Online and face‑to‑face help with mental and physical well‑being, including healthy recipes, activity challenges, post‑trauma support, legal, debt and life‑management help, as well as career coaching and counselling.
• Access to e‑Learning, bespoke career pathways and opportunities for continuing professional development through our outstanding learning and development team.
• Open, just culture encouraging the implementation of ideas that enhance service delivery, backed by at least £100,000 of ring‑fenced innovation funding each year.

We’re committed to equal opportunities and welcome applications from a broad, diverse range of people. We’re a disability‑confident, committed company, working to provide facilities, work‑environment adjustments and technical solutions to ensure inclusivity.