At a Glance
- Tasks: Provide essential admin support to medical teams and ensure smooth operations.
- Company: Join Manchester University NHS Foundation Trust, a leader in healthcare.
- Benefits: Enjoy a permanent role with full-time hours and a commitment to diversity.
- Other info: Be part of a diverse team that values equality and inclusion.
- Why this job: Make a difference in patient care while developing your administrative skills.
- Qualifications: Strong organisational skills and a passion for healthcare administration.
The predicted salary is between 24000 - 28000 £ per year.
Provide a comprehensive administrative service to one or more Consultants, their Medical Team, Consultant Biomedical Scientists and Senior Management Team, including but not limited to dealing with incoming and outgoing correspondence, administering multidisciplinary meetings, and uploading and downloading reports.
Key responsibilities
- Support the tracking of patients within Histopathology and/or Cytology, identifying long waiting patients and progressing these to ensure all national and local targets and KPIs are met.
- Collect and record a wide range of data and work collaboratively with clinical teams to ensure patients are progressed in a timely manner.
- Utilise the Trust IT systems (including Hive and other identified data platforms) to access data and record all information on patient tracking.
- Identify best practice and develop working practice for the Consultant and Senior Management Team to deliver an efficient and effective administration service.
- Prioritise and organise workload with the Team Leader and/or Administration Manager to ensure an efficient and effective service.
- Act as first point of contact for all forms of communication for the Consultant and their team.
- Prepare and support the preparation of weekly and daily Multi‑Disciplinary Team Meetings, ensuring that all meeting documentation is available at the time of discussion, and obtain images and slides as required from internal and external sources.
- Exercise acquired knowledge and independent judgement to deal with enquiries.
- Schedule meetings and appointments as directed by Consultant staff and/or Senior Management Team.
- Arrange departmental and Consultant meetings, type agendas and take accurate minutes.
- Circulate and distribute documents to staff as necessary.
- Ensure all travel arrangements are in place for meetings, courses, conferences for Consultants/CBMS staff.
- Prepare and distribute material needed for courses, seminars and conferences, and meetings for educational purposes.
- Process study/professional, annual leave and additional activity requests ensuring all expenses and additional payments are reimbursed to consultant medical and technical staff.
Diversity and Equality
MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post.
Administrative Officer | Manchester University NHS Foundation Trust employer: Career Choices Dewis Gyrfa Ltd
Manchester University NHS Foundation Trust is an exceptional employer that prioritises the well-being and professional development of its staff. With a commitment to diversity and equality, the Trust fosters a supportive work culture where employees can thrive while contributing to meaningful healthcare outcomes in the vibrant city of Manchester. Employees benefit from comprehensive training opportunities, a collaborative environment, and the chance to make a real difference in patient care.
Contact Details:
Career Choices Dewis Gyrfa Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Officer | Manchester University NHS Foundation Trust
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Career Choices Dewis Gyrfa Ltd.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Career Choices Dewis Gyrfa Ltd.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Career Choices Dewis Gyrfa Ltd, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Administrative Officer | Manchester University NHS Foundation Trust
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Career Choices Dewis Gyrfa Ltd.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Career Choices Dewis Gyrfa Ltd.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Career Choices Dewis Gyrfa Ltd. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Career Choices Dewis Gyrfa Ltd. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Career Choices Dewis Gyrfa Ltd
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Career Choices Dewis Gyrfa Ltd’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
