At a Glance
- Tasks: Provide essential admin support and manage reception duties in a dynamic environment.
- Company: Join a friendly team that values collaboration and communication.
- Benefits: Flexible hours, 28 days holiday, and opportunities for growth.
- Other info: Perfect for students seeking part-time work with potential for full-time opportunities.
- Why this job: Gain valuable experience while making a real impact in a supportive workplace.
- Qualifications: Strong organisational skills and a friendly telephone manner are key.
The predicted salary is between 20000 - 25000 € per year.
Responsibilities
- To provide administrative support.
- Reception tasks shared with Receptionist:
- Putting calls through to the relevant person or taking messages as appropriate.
- Dealing with visitors.
- Date stamping hand-delivered post for distribution.
- Sorting incoming faxes for distribution and notifying staff when a fax has arrived.
- Making appointments when secretaries are not available.
- Forwarding details of voicemail messages to the appropriate recipient.
- Maintaining reception area, library and interview room – keeping tidy and restocking marketing material when necessary.
- Preparing the post to be sent out either through the Post Office, Courier or the DX system.
- Taking recorded delivery mail to the Post Office and delivering hand deliveries in the town when required.
- File Storage and Retrieval
- Preparing files for storage and retrieving stored files.
- Updating the computer system.
- Deeds
- Maintaining, storing and retrieving deeds from store.
- Scheduling, inputting and maintaining the database for the deeds on the computer system.
- Other Duties
- Making refreshments for visitors or meetings as requested.
- Shredding confidential documents as and when requested, including recording of destruction.
- Purchasing items for the office such as milk and weekly papers.
- Binding documents and plans on request.
- Keeping photocopier area tidy, filling paper trays, etc.
- Carrying out all other general reception duties.
- Covering in Reception for the sickness or holiday leave of the main receptionist – carrying out all duties normally carried out by that person.
- General filing, photocopying and other duties as required by other members of staff.
- Administrative tasks as required by Office Manager/ Fee Earners and Partners.
- Setting up for a variety of meetings providing seating or refreshments, flip charts etc. as requested.
- Fire safety checks.
- Supporting other departments as and when required.
Qualifications
- Organisational ability.
- Good telephone manner.
- Ability to communicate with all visitors and staff.
- Ability to work as part of a team.
- Attention to detail.
- Excellent presentation.
Schedule and Benefits
- Monday, Tuesday and Wednesday 9.00am to 5.00pm – 21 hours.
- Or Monday 9.00am to 5.00pm, Tuesday and Wednesday 10.00am to 2.00pm – 15 hours.
- Or Monday 9.00am to 5.00pm, Tuesday and Wednesday 1.00pm to 5.00pm – 15 hours.
- You should also be able to work full time to cover holidays.
- Holiday entitlement: 28 days in addition to public holidays (pro rata).
Receptionist/clerical assistant in Malmesbury employer: Career Choices Dewis Gyrfa Ltd
Join a supportive and dynamic team as a Receptionist/Clerical Assistant, where your organisational skills and attention to detail will be valued. Our company fosters a collaborative work culture, offering flexible hours and generous holiday entitlement of 28 days plus public holidays (pro rata), ensuring a healthy work-life balance. With opportunities for professional growth and a commitment to employee development, this role in our welcoming environment is perfect for those seeking meaningful and rewarding employment.
Contact Detail:
Career Choices Dewis Gyrfa Ltd Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist/clerical assistant in Malmesbury
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for a receptionist role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Practice your phone skills! Since you'll be handling calls, it’s crucial to sound confident and friendly. Grab a friend and do some mock calls to get comfortable with different scenarios.
✨Tip Number 3
Show off your organisational skills! When you get an interview, bring a portfolio showcasing your ability to keep things tidy and efficient. Include examples of how you've managed tasks or improved processes in previous roles.
✨Tip Number 4
Apply through our website! We love seeing applications come directly from candidates who are genuinely interested in joining us. Plus, it gives you a chance to showcase your enthusiasm for the role right from the start.
We think you need these skills to ace Receptionist/clerical assistant in Malmesbury
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your organisational skills and attention to detail. We want to see how your experience aligns with the responsibilities listed in the job description, so don’t be shy about showcasing relevant tasks you've handled before!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and how you can contribute to our team. Mention specific duties from the job description that excite you and how you’ve tackled similar tasks in the past.
Show Off Your Communication Skills:Since this role involves dealing with visitors and handling calls, make sure your application reflects your excellent telephone manner and communication abilities. We love candidates who can convey their thoughts clearly and professionally!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re serious about joining our team at StudySmarter!
How to prepare for a job interview at Career Choices Dewis Gyrfa Ltd
✨Know Your Responsibilities
Familiarise yourself with the job description and responsibilities. Be ready to discuss how your skills align with tasks like managing calls, dealing with visitors, and maintaining the reception area. This shows you’re not just interested in the role but also understand what it entails.
✨Show Off Your Organisational Skills
Since the role requires strong organisational abilities, prepare examples of how you've successfully managed multiple tasks in the past. Whether it's sorting mail or scheduling appointments, having specific anecdotes will demonstrate your capability.
✨Practice Your Telephone Manner
A good telephone manner is crucial for this position. Consider doing mock phone calls with a friend to practice your tone and clarity. Being able to communicate effectively over the phone can set you apart from other candidates.
✨Dress to Impress
First impressions matter! Make sure to dress smartly and presentably for your interview. This reflects your understanding of the professional environment and shows that you take the opportunity seriously.
