At a Glance
- Tasks: Join the Gastroenterology Team and provide essential secretarial support to consultants.
- Company: Liverpool University Hospitals NHS Foundation Trust, a leading healthcare provider.
- Benefits: Competitive salary, job stability, and opportunities for professional growth.
- Other info: Dynamic team environment with potential for career advancement.
- Why this job: Make a difference in patient care while developing your organisational skills.
- Qualifications: Experience in administration and strong communication skills required.
The predicted salary is between 30000 - 40000 £ per year.
Experienced medical secretary needed to join the Gastroenterology Team at LUHFT. The role requires a highly organised professional who can plan workload, work on own initiative and comply with strict guidelines, both independently and as part of the wider team. A key part of the job is to support consultants and speciality teams by delivering a comprehensive secretarial service.
Responsibilities
- Diary management and keeping it up to date.
- Arrange appointments, travel and accommodation for consultants and staff.
- Transcribe (audio typing) letters on behalf of the clinical team and arrange appropriate follow‑up.
- Create, reduce and cancel clinic templates on behalf of clinicians.
- Liaise with service users (patients, GPs, other trusts) via telephone and email, relay messages to clinicians and respond to queries in a timely manner.
- Manage and maintain 18‑week pathways, including tertiary referrals to external trusts, and ensure accurate recording in the PAS system.
- Check that referrals are reviewed promptly and that follow‑up appointments are arranged in conjunction with the Referral to Treat (RTT) patient pathway.
- Operate an effective bring‑forward system and filing system.
- Support consultants in non‑clinical activities such as preparing presentation documents, arranging meetings, setting and circulating agendas, and taking minutes.
- Inform appropriate personnel of consultant annual leave, study leave, and junior doctor leave where it may affect service delivery.
- Organise and maintain consultants’ admissions, cancel or add patients to waiting lists, liaise with the waiting list office, anaesthetic department and ward, and complete or amend theatre lists.
- Type dictations from audio transcription, draft discharge summaries, and maintain an effective track on inpatient referrals.
- Cover for colleagues during absences and act as a team player to support the wider team.
- Perform other general administration duties relevant to the role.
Please note this vacancy may close early once sufficient applications have been received.
Gastroenterology Medical Secretary | Liverpool University Hospitals NHS Foundation Trust employer: Career Choices Dewis Gyrfa Ltd
Liverpool University Hospitals NHS Foundation Trust is an exceptional employer, offering a supportive and collaborative work environment for medical secretaries in the vibrant city of Liverpool. With a strong focus on employee development and well-being, staff benefit from comprehensive training opportunities and a culture that values teamwork and innovation. Join us to make a meaningful impact in healthcare while enjoying the unique advantages of working within a leading NHS trust.
Contact Details:
Career Choices Dewis Gyrfa Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Gastroenterology Medical Secretary | Liverpool University Hospitals NHS Foundation Trust
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Liverpool University Hospitals NHS Foundation Trust on LinkedIn. A friendly chat can give us insider info about the team and the role, plus it shows our genuine interest.
✨Tip Number 2
Prepare for the interview by practising common questions related to medical secretarial duties. We should be ready to showcase our organisational skills and ability to manage multiple tasks, just like in the job description.
✨Tip Number 3
Dress the part! First impressions matter, so let’s make sure we look professional and polished for the interview. It shows we take the opportunity seriously and are ready to represent the Gastroenterology Team.
✨Tip Number 4
Follow up after the interview with a thank-you email. It’s a simple way to express our appreciation for the opportunity and reiterate our enthusiasm for the role. Plus, it keeps us fresh in their minds!
We think you need these skills to ace Gastroenterology Medical Secretary | Liverpool University Hospitals NHS Foundation Trust
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience as a medical secretary, especially in gastroenterology. We want to see how your skills match the job description, so don’t be shy about showcasing your diary management and audio typing abilities!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our Gastroenterology Team. We love seeing enthusiasm and a bit of personality, so let us know what excites you about this role.
Showcase Your Organisational Skills:Since the role requires a highly organised professional, make sure to highlight any relevant experiences that demonstrate your ability to manage workloads and keep things running smoothly. We want to know how you handle multiple tasks and deadlines!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy and straightforward – just follow the prompts!
How to prepare for a job interview at Career Choices Dewis Gyrfa Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Gastroenterology Medical Secretary. Familiarise yourself with diary management, audio typing, and the importance of maintaining patient pathways. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires a highly organised professional, be prepared to discuss your organisational strategies. Bring examples of how you've managed workloads, prioritised tasks, or improved efficiency in previous roles. This will demonstrate your ability to handle the demands of the position.
✨Practice Your Communication Skills
As a medical secretary, you'll need to liaise with various stakeholders. Practice articulating your thoughts clearly and concisely. You might even want to role-play common scenarios, like responding to patient queries or relaying messages to clinicians, to showcase your communication prowess during the interview.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, the tools they use for managing appointments, or how they handle busy periods. This shows that you're not only interested in the job but also in how you can fit into their team and contribute effectively.
