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- Tasks: Join our team as a Team Secretary, supporting vital mental health services and taking live meeting minutes.
- Company: Mersey Care NHS Foundation Trust, a leading provider of health services in the North West.
- Benefits: Permanent position with flexible working options and opportunities for professional growth.
- Why this job: Make a real difference in patient care while developing your administrative skills in a supportive environment.
- Qualifications: Experience in administration and minute-taking is essential; proficiency in Microsoft Office required.
- Other info: Dynamic role with a focus on teamwork and high standards of care.
The predicted salary is between 24000 - 36000 £ per year.
We have an exciting opportunity for someone to join our Administration and Clerical Team as a permanent Band 3 Team Secretary that specifically supports the Care Programme Approach (CPA) and Community Treatment Review (CTR) functions within the Maghull Health Park.
Based within a general office environment, you will be motivated, flexible and committed to being part of a team that is dedicated to providing the best possible outcomes for the patients in our care. Teamwork is promoted within our office environment as well as supporting our colleagues/teams.
The successful applicant must have current experience of working in an administrative role and have recent experience of taking live minutes in meetings. Taking live minutes is a fundamental part of this role. This post requires on-site working, Monday to Friday 9-5 to support the inpatient clinical services.
You will be required to provide comprehensive, accurate and timely secretarial support to the Consultant Forensic Psychiatrist(s) in relation to arranging and taking live minutes in CPA / CTR Meetings. The Team Secretaries who support CPA / CTRs are responsible for handling a wide variety of administrative duties and being able to prioritise their workload accordingly.
The post holder must be organised, hardworking, and efficient and at all times be aware of confidentiality and quality issues. The post will contain a range of tasks which require you to work on your own initiative, with some tasks operating within clearly defined limits.
The post holder will have a good knowledge of Microsoft Office applications and the ability to accurately record data. A key part of both roles is to schedule CPA/CTR Meetings within Trust guidelines and prepare for and take live minutes at a number of weekly CPA/ CTR meetings.
The post holder will also be required to undertake duties such as inputting into the relevant Patient Clinical Information Systems and undertaking audits as and when required. The post holder will also be responsible for uploading documents to the Patient Clinical Information Systems and ensuring the CPA/CTR documentation is completed accurately and in a timely manner after each CPA/CTR Meeting.
Mersey Care is one of the largest trusts providing physical health and mental health services in the North West, serving more than 1.4 million people across our region. We offer specialist inpatient and community services that support physical and mental health and specialist inpatient mental health, learning disability, addiction and brain injury services.
At the heart of all we do is our commitment to ‘perfect care’ - care that is safe, effective, positively experienced, timely, equitable and efficient. We support our staff to do the best job they can and work alongside service users, their families, and carers to design and develop future services together.
We’re currently delivering a programme of organisational and service transformation to significantly improve the quality of the services we provide and safely reduce cost as we do so. Flexible working requests will be considered for all roles.
The post holder will have demonstrable experience of preparing for and taking minutes plus the production and upkeep of action logs. Preparation for meetings will include chasing up outstanding reports and actions in advance of the meetings.
The role will require the post holder to travel to Divisional and Trust locations to support Divisional meetings. You will be motivated, flexible and committed to being part of a team that is dedicated and supports the highest possible standards of care to our patients.
The successful applicant will have the ability to work on their own, to prioritise their workload and work to tight deadlines as required by the Clinical Service and Administration Manager. The post holder will have excellent administration, organisational and communication skills, be willing to work flexibly and show commitment to providing a responsive service that meets the needs of the ward and patients in our care.
You will be required to liaise with external agencies including: Mental Health Review Tribunal Offices; other Medium Secure Units; Social Services; Probation Services, Home Office and HM Prison Service. The successful candidate will have a good knowledge of all Microsoft Office applications including Outlook, Word, Excel and PowerPoint and will have experience of using Service databases and clinical information systems.
CPA Team Secretary | Mersey Care NHS Foundation Trust in Liverpool employer: Career Choices Dewis Gyrfa Ltd
Contact Detail:
Career Choices Dewis Gyrfa Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land CPA Team Secretary | Mersey Care NHS Foundation Trust in Liverpool
✨Tip Number 1
Get to know the team! Before your interview, do a bit of research on Mersey Care NHS Foundation Trust and their values. This will help you connect with the interviewers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Take some time to rehearse common interview questions related to administrative roles. Think about how your experience aligns with the responsibilities of a Team Secretary, especially around taking live minutes and managing meetings.
✨Tip Number 3
Dress the part! First impressions matter, so make sure you look professional and polished for your interview. It shows that you respect the opportunity and are serious about the role.
✨Tip Number 4
Follow up! After your interview, don’t forget to send a thank-you email. It’s a great way to reiterate your interest in the position and keep you fresh in their minds. Plus, it shows good manners!
We think you need these skills to ace CPA Team Secretary | Mersey Care NHS Foundation Trust in Liverpool
Some tips for your application 🫡
Show Off Your Admin Skills: Make sure to highlight your current experience in administrative roles. We want to see how you've handled tasks like taking live minutes and managing schedules, as these are key for the Team Secretary position.
Be Organised and Efficient: Demonstrate your organisational skills in your application. We love candidates who can juggle multiple tasks and prioritise effectively, so share examples of how you've done this in past roles.
Tailor Your Application: Take a moment to tailor your application to the job description. Use keywords from the listing, especially around teamwork and confidentiality, to show us you’re a perfect fit for our team.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with Mersey Care NHS Foundation Trust.
How to prepare for a job interview at Career Choices Dewis Gyrfa Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a CPA Team Secretary. Familiarise yourself with the Care Programme Approach and Community Treatment Review processes, as well as the specific administrative tasks mentioned in the job description.
✨Showcase Your Minute-Taking Skills
Since taking live minutes is a key part of this role, be prepared to discuss your experience in this area. Bring examples of how you've effectively captured meeting notes in the past and how you ensure accuracy and clarity in your documentation.
✨Demonstrate Your Organisational Skills
The role requires excellent organisational abilities. Be ready to share specific strategies you use to prioritise tasks and manage your workload, especially when working under tight deadlines. Consider discussing any tools or methods you use to stay organised.
✨Emphasise Teamwork and Communication
As teamwork is crucial in this position, think of examples that highlight your ability to work collaboratively with others. Discuss how you communicate effectively with colleagues and external agencies, and how you contribute to a positive team environment.
