At a Glance
- Tasks: Support project documentation and organisation while gaining hands-on experience.
- Company: Join HMS, a forward-thinking team in construction and business support.
- Benefits: Earn while you learn with competitive salary and recognised qualification.
- Other info: Pathway to long-term careers in document control and project coordination.
- Why this job: Kickstart your career in construction with structured training and mentorship.
- Qualifications: 4-5 GCSEs including English and Maths, strong attention to detail.
The predicted salary is between 18000 - 25000 £ per year.
Exciting Apprenticeship Opportunity at HMS – Build Your Future with Us! Are you ready to start a career in construction and business support? Do you have an eye for detail, strong organisational skills, and a passion for keeping things running smoothly behind the scenes? If so, this could be the perfect opportunity for you!
Position Overview
Join our forward‑thinking team at HMS as an Apprentice Document Controller. You will gain hands‑on experience in project administration, document management, and digital systems while working towards a recognised qualification. This is an 18‑month apprenticeship, with college attendance included as part of your training programme. Successful candidates will be expected to travel to their assigned college (Hybrid HQ) or workplace as required.
Why Join Us?
- Earn while you learn in a professional office and project environment
- Gain a recognised qualification in business administration / document control
- Develop valuable skills using industry‑leading systems such as Procore
- Work closely with experienced project and compliance teams
- Play a key role in supporting successful construction project delivery
- Receive structured training, mentoring, and ongoing support
- Enjoy a competitive apprentice salary and employee benefits
- Build a clear pathway into a long‑term career in construction or business support
- Develop transferable skills in organisation, systems, and compliance
What Will You Be Doing?
- Support the control, organisation, and distribution of project documentation including drawings, contracts, RFIs, reports, and meeting minutes
- Assist in uploading and maintaining accurate records using Procore and internal systems
- Help ensure version control processes are followed so project teams always have the latest information
- Support tracking of document approvals, updates, and workflows across projects
- Assist with distributing documents to internal teams and external stakeholders
- Support compliance checks to ensure documentation meets project and regulatory standards
- Help with audits, filing, and archiving of project records
- Assist in maintaining templates, workflows, and system processes within Procore
- Support onboarding of users and provide basic guidance on system use
- Escalate system or document issues to senior team members when required
- Help generate reports from Procore to support project performance and decision‑making
- Attend meetings, take minutes, and support the tracking of actions
- Assist in compiling handover documentation such as O&M manuals
- Support project teams with accurate and timely information throughout delivery stages
- Identify opportunities to improve processes, efficiency, and value for money
- Develop understanding of commercial awareness and project delivery processes
- Take responsibility for your learning, including college attendance and completion of apprenticeship work
- Develop the skills, knowledge, and competence required to independently carry out all core tasks associated with the role by the end of the apprenticeship programme
What We’re Looking For
- 4–5 GCSEs at grades 9–4 (A–C) including English Language (Grade 4/C or above) and Maths (Grade 4/C or above), or GCSE English Language (Grade 4/C or above) plus Functional Skills Level 2 Maths (or equivalent accepted by providers). For mature applicants (19+ / 21+), GCSE requirements may be waived where relevant construction experience and/or site supervisory responsibilities can be demonstrated, with suitability assessed via skills assessment and/or professional discussion, and Functional Skills English and/or Maths may still be required depending on individual circumstances.
- Strong attention to detail and excellent organisational skills
- Good IT skills and confidence using digital systems and devices
- Ability to manage time effectively and meet deadlines
- A proactive attitude with willingness to learn and develop
- Good communication skills and ability to work with a range of stakeholders
- Customer‑focused approach and strong teamworking skills
- Flexible, resilient, and able to adapt to changing priorities
- Ability to work on own initiative when required
Assessment Day
Shortlisted candidates will be invited to attend an assessment day to further assess suitability for the apprenticeship role. Assessment day will take place on the 30th June 2026 at Hybrid HQ.
College or Training Organisation
All Document Controller apprentices will attend Hybrid HQ college – Unit 3, The Boxworks, 18 Heysham Rd, Aintree, Liverpool L30 6UR.
Your Training Plan
You will complete a structured apprenticeship programme over 18‑months, combining on‑the‑job learning with day‑release college attendance. You will gain a recognised qualification in business administration / document control while developing practical experience in a live project environment.
During Your Apprenticeship
You will work across our operational projects in Liverpool, Warrington, St Helens, and surrounding areas, supporting a wide range of construction and compliance activity while building your technical and administrative skills.
After This Apprenticeship
HMS has a strong track record of developing apprentices into long‑term careers. This role offers a genuine pathway into document control, project coordination, compliance, or wider business support roles within construction.
Apprentice Document Controller in Liverpool employer: Career Choices Dewis Gyrfa Ltd
At HMS, we pride ourselves on being an excellent employer that fosters a supportive and dynamic work culture. As an Apprentice Document Controller, you'll not only earn while you learn but also receive structured training and mentoring from experienced professionals, paving the way for a rewarding career in construction and business support. With competitive salaries, employee benefits, and a clear pathway to long-term career development, joining our team means becoming part of a forward-thinking organisation committed to your growth and success.
Contact Details:
Career Choices Dewis Gyrfa Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Apprentice Document Controller in Liverpool
✨Tip Number 1
Get to know the company! Research HMS and understand their projects, values, and culture. This will help you tailor your conversations during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Prepare for the assessment day by doing mock interviews with friends or family. Focus on common questions related to document control and project management to boost your confidence.
✨Tip Number 3
Network like a pro! Connect with current or former apprentices at HMS on LinkedIn. They can provide insider tips and might even give you a heads-up about what to expect during the application process.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining HMS and starting your career in construction.
We think you need these skills to ace Apprentice Document Controller in Liverpool
Some tips for your application 🫡
Show Off Your Attention to Detail:When you're filling out your application, make sure to highlight your attention to detail. This role is all about keeping things organised and accurate, so let us know how you've done this in the past!
Tailor Your Application:Don’t just send a generic application! Take a moment to tailor your CV and cover letter to match the job description. Mention specific skills like document management or IT proficiency that relate directly to the Apprentice Document Controller role.
Be Yourself:We want to get to know the real you! Use your application to showcase your personality and passion for the role. A bit of enthusiasm can go a long way in making your application stand out.
Apply Through Our Website:Make sure to apply through our website for the best chance of success! It’s the easiest way for us to keep track of your application and ensure it gets the attention it deserves.
How to prepare for a job interview at Career Choices Dewis Gyrfa Ltd
✨Know Your Stuff
Before the interview, make sure you understand the role of an Apprentice Document Controller. Familiarise yourself with document management systems like Procore and be ready to discuss how you can contribute to project administration and compliance.
✨Show Off Your Organisational Skills
During the interview, highlight your attention to detail and organisational skills. Prepare examples from your past experiences where you've successfully managed documents or projects, even if it's from school or personal projects.
✨Ask Smart Questions
Prepare a few thoughtful questions about the apprenticeship and the company. This shows your interest and enthusiasm for the role. You might ask about the types of projects you'll be working on or how the team collaborates on document control.
✨Be Yourself and Stay Positive
Interviews can be nerve-wracking, but remember to be yourself! Show your proactive attitude and willingness to learn. A positive mindset can go a long way in making a great impression on the interviewers.
