Administrative Secretary/Recruitment Co-Ordinator in Hereford

If you are looking for a new challenge with a global market leader which designs and manufactures aerospace search and rescue equipment, HR Smith Group of Companies is the one for you. We have over 5 decades of experience and are dedicated to finding the perfect solutions for our customers. The HR Smith Group, a world leader in Airbourne antennas, search & rescue equipment and aerospace electronics, has the following vacancy for an enthusiastic person to provide secretarial and reception duties in our Business Administration Centre.

Responsibilities

• Organise and administrate the recruitment process, including uploading job adverts onto recruitment platforms, sponsorship of adverts, processing applicants, coordinating and updating spreadsheets, reporting documents and communicating with candidates and managers.
• Answer incoming telephone calls and transferring callers to relevant staff members.
• Reception duties to include meeting and greeting visitors and guests, issuing visitor passes.
• Organise visitor refreshments and lunch when requested by Directors or Senior Management.
• Process and distribute incoming post, faxes and emails.
• General administrative duties to include stock control and ordering of stationery.
• Keep all telephone directories up to date and distribute through the company, as required.
• Process and distribute timesheets on a 5-weekly cycle.
• Control fleet vehicles onsite, ensuring fleet maintenance is kept up to date.
• Control diary for the booking of conference and meeting rooms as required.
• Liaise with internal departments and communicating with external 3rd parties.
• Create agendas, schedules and take minutes for meetings, conferences and other assigned events as and when required.
• Draft and file documents, as well as entering data and maintaining databases.
• Assist directors when required with personal and business administration.
• Distribution of information for promulgation on Company noticeboards.
• Responsible for ensuring reception desk is manned during office hours with the exception of holidays/sickness.
• Supervision and training on the receptionist duties.
• Manage and supervise workloads within reception, as well as drivers/general assistants.
• Principal point of contact for the facilities department and organisation relating to reception duties.

Job Requirements

• Experience with taking minutes of meetings and have excellent keyboard skills.
• Highly proficient using Microsoft Office suite software, Excel, Outlook etc.
• Previous reception and customer-facing experience with a professional, service-oriented approach.
• Secretarial background including diary management, scheduling and meeting coordination.
• Solid administration skills covering filing, documentation and process management.
• High attention to detail with consistent accuracy under pressure.
• Outstanding communication, interpersonal, customer service and organisational abilities.
• Professional, presentable, self-disciplined and reliable in demanding environments.
• Approachable, supportive and willing to assist colleagues constructively.
• Proven supervisory and leadership experience with ability to motivate and manage diverse staff.

Benefits

• Free onsite parking.
• Free refreshments (tea and coffee).
• Company social events.
• Opportunity for company bonuses.
• Cost of living reviews carried out annually by the Directors.
• 20 days holiday plus bank holidays and your birthday off (to be taken any time in the year).
• Long service holiday accrual scheme where you gain 1 extra holiday day per year from 5-10 years’ service up to a maximum of 26 days.
• Life Insurance Scheme - 3x annual salary.

We have a positive, professional and welcoming environment; you will have the opportunity to work within a fully integrated multidisciplinary business. We offer good job security and stability with career development opportunities for the right candidate. Full time position. Hours are based on a 40-hour week, Monday to Friday; 8.00am to 4.30pm with half an hour each day for lunch. Salary commensurate with experience. Free internal training provided as required. Opportunities to progress, promote internally and up skill. Due to the nature of the business being a manufacturing environment, working from home arrangements are not available.

If you want to find out more about one of Herefordshire’s largest hi-tech companies then please visit our website; www.hr-smith.com. If you are interested in this role, please email your CV to recruitmenthrsmith.biz. The HR Department, H R Smith Group of Companies, Unit 416, Tarsmill Court, Rotherwas Industrial Estate, Hereford, HR2 6JZ.