Head of Data Integrity and PPM Strategy

For jobs located in Wales, the ability to speak Welsh is desirable. Leading on the planning and implementation of the PPM strategy, Asset Information Standards, Asset Data Management and Asset Change Control you will provide support to the Deputy Director of Estates Asset Management in delivering the Department’s strategic approach through the implementation of operational activities.

The role will include supporting the Estate’s strategy portfolio appraisal and continued investment or disposal across a wide and varied portfolio, through the application or alignment to ISO 55001 with the aim of optimising the asset portfolio for DWP employees, customers and other stakeholders whilst at the same time maintaining the critical requirement of asset compliance.

The role will have a need to be adaptive and pro-active in their approach with scope for wider responsibilities in supporting the coordinated effort to create value from DWP’s physical asset, to improve the reputation of the organisation and its ability to operate safely, meet its regulatory and statutory obligations, evaluate future business strategies for the delivery of differing performance, cost and tolerable risk profiles and significantly reduce the risk or managing assets over their lives.

The right candidates will be the touch point for a range of internal teams, supply chain partners, other Government Departments, with the opportunity to grow the role in areas of personal interest within a supportive and inclusive team environment.

Key accountabilities:

• Collaborate with colleagues in the Asset Management function in the delivery of the Asset Management Strategy for the Estates property portfolio.
• Responsible for the specification of a consistent structure and format for collecting and storing asset information and reporting on the quality and accuracy of asset information.
• Ensures the accuracy of the asset data held within the organisation’s asset register and the process for the management and governance of that data and information.
• Develop an organisation’s process for the acquisition, creation, installation and commissioning of assets.
• Responsible for the definition of the Planned Preventative Maintenance (PPM) programs for each site, ensuring the schedules are sufficient to deliver on the asset optimisation objectives and ensure statutory compliance at all times.
• Ensures that the activities carried out during PPMs are fully defined in accordance with the agreed standard.
• Responsible for the delivery of a program of audits to ensure PPM compliance and asset register validity, identifying issues and ensuring prompt rectification measures are implemented.
• Ensure technical input and decision making associated with remedial actions and adherence to PPM schedules.
• Ensure that management information interrogated to identify any PPM compliance, remedial action issues or asset data integrity issues.
• Audits the Supply Chain and Integrator’s processes to determine failures and risks in order to improve performance.
• Ensure any changes in statute, industry standards or best practice are identified and incorporated into the PPM regimes and asset data standards where applicable.
• Ensure that any new assets resulting from projects and new acquisitions are captured (asset register), reviewed, assessed and subject to the application of an appropriate PPM regime.
• Ensures that the Integrator and Supply Chain act promptly to address new assets through assurance audits.
• Ensure that any asset disposals or redundancy is identified, assessed and addressed through the Integrator and Supply Chain.
• Ensure that regular deep dive audits of the PPM process are undertaken, ensuring the competency of those carrying out the activity, the activities carried out during the PPM comply with the standards (SFG20), the documentation provided on completion is adequate and the remedial actions are addressed accordingly.
• Fosters a one team culture of quality and continuous improvement across the extended organisation to include the Integrator and supplier partners, on a day to day as well as strategic basis.
• Drives the management of assets and development of asset strategies, within a large portfolio, in support of achieving defined Sustainability and Net Zero Carbon objective.
• Commitment to Sustainability and Net Zero Carbon improvements across the Authority, demonstrating leadership in making the public estate smaller, greener, better.
• To support and deputise for the Deputy Director of Estate Asset Management as required.