At a Glance
- Tasks: Manage diverse administrative tasks and support the healthcare team in delivering excellent patient care.
- Company: Join a dedicated healthcare practice focused on quality and teamwork.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Other info: Opportunities for training and personal development in a dynamic setting.
- Why this job: Make a real difference in patients' lives while building your career in healthcare.
- Qualifications: Strong organisational skills and a passion for helping others.
The predicted salary is between 24000 - 28000 £ per year.
The post holder will enjoy the challenge of a varied workload that requires the use of organisational and prioritising skills, combined with attention to detail. Problem solving on a day-to-day basis on issues relating to work, the post holder will also enjoy working closely as a team to achieve shared objectives and deliver daily priorities. The post holder will be required to carry out a variety of administrative and clerical type tasks as directed by their line managers.
Key Tasks and Responsibilities
- Sorting incoming patient-related mail
- Scanning and filing hospital correspondence
- Clinical coding and correspondence management including adding relevant read codes and forwarding on documentation appropriately
- Summarising of medical records (Lloyd-George and/or GP2GP)
- Referrals management
- Patient notes administration
- Blood result management
- Private medical report administration
- New patient registration and GP links processing
- Minute Taking
- Safeguarding administration
- Cervical Screening Administration and Recall
- Dealing with queries, tasks and worklists
- Other tasks and additional duties, which you might reasonably be expected to undertake, and which are within your level of skill/competence, when required
General Tasks
- Carrying out general medical administration tasks following instruction from team leads
- Liaison with external agencies as required
- Providing general assistance to clinical staff and promptly acting on any instructions from the doctors
- Participation in relevant training and development proceedings and attending Protected Learning Time events (note these may be outside your normal working hours)
- Maintaining complete confidentiality in relation to all patients, staff and the Practices business
- Other appropriate duties as directed by the Partners, Senior Management team or their representatives
- Monitoring personal development to ensure a first-class service is delivered to the Practice and its patients
- Adhering to all Laws, regulations and other regulatory guidance as well as the Practices Policies and Procedures (including Financial, Personnel and Health and Safety) in place
Confidentiality
While seeking treatment patients entrust the Practice and its staff with, or allow the gathering of sensitive information, in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately. In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. The post holder may also have access to information relating to the Practice as a business organisation. All such information from any source is to be regarded as strictly confidential. Information relating to patients, carers, colleagues, other healthcare workers or the business of the Practice may only be divulged to authorised persons in accordance with the Practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.
Health & Safety
The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the Practice Health & Safety policies and published procedures.
Equality and Diversity
The post-holder will support the equality, diversity and rights of patients and carers.
Personal/Professional Development
The post-holder will participate in any training programmes implemented by the Practice as part of this employment, including annual individual performance review.
Quality
The post-holder will strive to maintain quality within the Practice.
Communication
The post-holder should recognise the importance of effective communication within the team and will strive to communicate effectively with other team members, patients and carers.
Contribution to the Implementation of Services
The post-holder will apply practice policies, standards and guidance and discuss with other members of the team how the policies, standards and guidelines will affect their own work.
Administrator (Administration team) in Gloucester employer: Career Choices Dewis Gyrfa Ltd
As an Administrator within our dedicated administration team, you will thrive in a supportive work environment that values collaboration and personal growth. We offer comprehensive training opportunities, a commitment to maintaining a healthy work-life balance, and a culture that prioritises respect and confidentiality. Join us in delivering exceptional service to our patients while enjoying the unique advantages of working in a healthcare setting that fosters professional development and teamwork.
Contact Details:
Career Choices Dewis Gyrfa Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrator (Administration team) in Gloucester
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios related to administration tasks. Think about how you’d handle sorting mail or managing patient records, and be ready to share your problem-solving skills.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed varied workloads in the past. This will demonstrate your ability to prioritise and tackle multiple tasks effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Administrator (Administration team) in Gloucester
Some tips for your application 🫡
Show Off Your Organisational Skills:In your application, make sure to highlight your organisational and prioritising skills. We want to see how you manage a varied workload and tackle day-to-day challenges with ease!
Attention to Detail is Key:When filling out your application, pay close attention to detail. This role requires precision, so ensure your application is free from errors and clearly showcases your abilities.
Teamwork Makes the Dream Work:We love a team player! Share examples of how you've worked closely with others to achieve shared objectives. It’ll show us that you’re ready to jump into our collaborative environment.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity.
How to prepare for a job interview at Career Choices Dewis Gyrfa Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key tasks and responsibilities, such as sorting patient-related mail and managing referrals. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since the role requires strong organisational and prioritising skills, prepare examples from your past experiences where you've successfully managed multiple tasks. Be ready to discuss how you handle day-to-day problem-solving and ensure you highlight your attention to detail.
✨Emphasise Teamwork
The position involves working closely with a team, so be prepared to talk about your experience collaborating with others. Share specific instances where you contributed to shared objectives or supported colleagues, as this will illustrate your ability to work well in a team environment.
✨Understand Confidentiality and Compliance
Given the sensitive nature of the role, it's crucial to demonstrate your understanding of confidentiality and compliance. Brush up on relevant laws and regulations, and be ready to discuss how you would handle confidential information responsibly in your day-to-day tasks.
