At a Glance
- Tasks: Manage and oversee operational tasks, ensuring smooth delivery of facilities-related works.
- Company: Join a diverse team at a leading facilities management company in Bolton.
- Benefits: Permanent contract with competitive salary and inclusive workplace culture.
- Other info: Opportunities for growth and development in a supportive team.
- Why this job: Be a key player in a dynamic environment, making a real impact on client satisfaction.
- Qualifications: Experience in facilities management and strong administrative skills required.
The predicted salary is between 25000 - 30000 € per year.
We are seeking an Administrator who is a strong team player and an integral part of the RFS team, responsible for overseeing, managing and following through work requests to completion. This role ensures best practices are followed at all times, with a clear understanding of client processes, procedures and site restrictions.
We are looking for someone who can confidently manage day-to-day operational tasks, liaise with multiple stakeholders and maintain accurate system records. You will act as a key point of contact for clients, engineers, subcontractors and internal teams, supporting the smooth delivery of facilities-related works.
Key Responsibilities- Manage and oversee RFS jobs from request through to completion, ensuring best practice is followed.
- Print, allocate and manage maintenance and escorting jobs for southern sites to engineers and subcontractors.
- Allocate all New Works RFSs and close off completed jobs, including labour hours and job comments.
- Raise, manage and progress purchase orders for subcontractors, engineers and client-approved works through to invoicing.
- Request and raise quotes, issuing them to the client and Client FM for approval.
- Handle and progress day-to-day queries from clients, service desk teams, engineers and contractors.
- Maintain accurate and up-to-date ticket statuses, regularly checking systems for outstanding jobs.
- Liaise with suppliers to expedite orders and resolve discrepancies, acting as a single point of contact with Accounts.
- Experience within Facilities Management (preferred).
- Experience using CAFM systems and reporting tools.
- Proven experience working effectively within a team.
- Strong administrative skills with excellent attention to detail.
- Proficient in Microsoft Office, including Outlook, Word and Excel.
- Good organisational and time management skills.
- Clear and professional communication skills, both written and verbal.
- Ability to manage multiple tasks and priorities in a fast-paced environment.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background. ISS is proud to be a Gold Employer Recognition Scheme (ERS) award holder and a signatory of the Armed Forces Covenant, recognising our commitment to supporting veterans, reservists, and military families. We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com.
Administrator in Farnworth employer: Career Choices Dewis Gyrfa Ltd
At ISS, we pride ourselves on fostering a collaborative and inclusive work environment in Bolton, where every Administrator plays a vital role in our success. With a commitment to employee growth, we offer comprehensive training and development opportunities, ensuring that you can thrive in your career while contributing to meaningful projects. Our recognition as a Gold Employer and our dedication to diversity make us an exceptional choice for those seeking a rewarding and supportive workplace.
Contact Detail:
Career Choices Dewis Gyrfa Ltd Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrator in Farnworth
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Administrator role, and who knows? They might just have the inside scoop on openings that aren't even advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the company and the role thoroughly. Think about how your skills in managing tasks and liaising with stakeholders can shine through. Practise common interview questions so you can confidently showcase your experience.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’re the perfect fit for the Administrator position.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you. By applying directly, you’ll ensure your application gets the attention it deserves, and you’ll be one step closer to landing that dream job.
We think you need these skills to ace Administrator in Farnworth
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in facilities management and administrative skills. We want to see how you can bring your unique strengths to our team!
Showcase Your Communication Skills:Since this role involves liaising with various stakeholders, it's crucial to demonstrate your clear and professional communication abilities. Use examples from your past experiences to illustrate how you've effectively communicated in a team setting.
Highlight Your Organisational Skills:We love candidates who can juggle multiple tasks! Be sure to mention any tools or methods you use to stay organised and manage your time effectively, especially in fast-paced environments.
Apply Through Our Website:Don't forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Career Choices Dewis Gyrfa Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Administrator role and its responsibilities. Familiarise yourself with the key tasks mentioned in the job description, like managing work requests and liaising with stakeholders. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Team Player Skills
Since this role requires strong teamwork, be prepared to share examples of how you've successfully collaborated with others in previous jobs. Think of specific situations where you contributed to a team project or helped resolve conflicts. This will highlight your ability to work well within the RFS team.
✨Demonstrate Your Organisational Skills
As an Administrator, you'll need to manage multiple tasks efficiently. During the interview, discuss your time management strategies and how you prioritise tasks. You could mention tools or methods you use to stay organised, which will reassure them that you can handle the fast-paced environment.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, or specific challenges the Administrator role might face. This shows your enthusiasm for the position and helps you assess if it's the right fit for you.
