At a Glance
- Tasks: Provide top-notch admin support to directors and manage key information systems.
- Company: Join a dynamic team in Ormskirk with a focus on collaboration.
- Benefits: Earn £15.23ph, enjoy hybrid work, and potential for permanent role.
- Other info: Great opportunity for career growth in a supportive environment.
- Why this job: Be the backbone of the team, making a real difference every day.
- Qualifications: Strong organisational skills and a positive attitude towards learning.
The predicted salary is between 30000 - 40000 € per year.
This is a full time role on a temporary contract basis with potential to go permanent. 2-3 days in the office (Ormskirk/Skelmersdale). Working hours are 8.30am – 5pm.
Responsibilities
- Provide a highly effective, efficient, and confidential administrative support service to the relevant Director and Assistant Director including correspondence, reports, mail, diaries, appointments and minute taking.
- Administer a range of management information systems, including correspondence, data protection, training development records, complaints, credit card spend, and areas of budgets as directed.
- Liaise and consult with Senior Managers, Service Managers, Elected Members and staff within teams to ensure service-related queries/issues are dealt with in an efficient and effective manner.
- Be a first point of contact in relation to queries from Elected Members, Chief Operating Officer, Directors, senior officers and others to ensure that these queries are dealt with effectively and in a professional manner.
- Respond to telephone, written and electronically delivered queries, co-ordinating patch problems and complaints, and ensuring that the appropriate information and advice is provided.
- Support the team(s)/services assigned to with the utmost professionalism and positivity, with a willingness to learn new processes and systems.
- Ensure the accurate maintenance of designated management information and control systems, including the processing of information relating to health and safety and timesheets.
- Liaise with external agencies.
- When required, process purchase orders, invoices and recharges promptly and in accordance with any client contractual requirements.
- Collate data as directed, ensuring the accurate input and maintenance of designated management information systems.
Employment Conditions
This role is full time on a temporary contract basis with potential for permanent employment. Pre-employment checks including references may be required.
Equal Opportunities
Essential Employment is an Equal Opportunities Employer.
Executive Support Officer (Hybrid) employer: Career Choices Dewis Gyrfa Ltd
As an Executive Support Officer in Ormskirk, you will join a dynamic team that values professionalism and growth. The company offers a supportive work culture with opportunities for personal development and the potential for permanent employment, all while enjoying the flexibility of a hybrid working model. With a commitment to equal opportunities and a focus on effective communication, this role provides a meaningful chance to contribute to the organisation's success while enhancing your own career.
Contact Detail:
Career Choices Dewis Gyrfa Ltd Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Support Officer (Hybrid)
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Executive Support Officer role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios related to administrative support. Think about how you can showcase your skills in managing diaries, handling queries, and maintaining information systems. We want you to shine!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. Plus, it keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Apply through our website for the best chance at landing that Executive Support Officer gig. We’re all about making the process smooth and easy for you, so don’t miss out on the opportunity!
We think you need these skills to ace Executive Support Officer (Hybrid)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Support Officer role. Highlight relevant experience and skills that match the job description, like administrative support and managing information systems. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of how you've successfully handled similar responsibilities in the past. We love a good story!
Be Professional and Polite:When writing your application, keep it professional but don’t be afraid to let your personality shine through. Remember, you’ll be the first point of contact for important queries, so show us your communication skills right from the start!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Career Choices Dewis Gyrfa Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Support Officer. Familiarise yourself with tasks like managing correspondence, minute taking, and liaising with senior managers. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, such as dealing with a difficult query from an Elected Member or managing conflicting priorities. Think of examples from your past experiences where you've successfully navigated similar challenges, and be ready to share them.
✨Showcase Your Organisational Skills
As an Executive Support Officer, organisation is key. Be prepared to discuss how you manage your time and prioritise tasks. You might want to bring along a planner or digital tool you use to keep track of your responsibilities, as this can visually demonstrate your organisational prowess.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready to ask. Inquire about the team dynamics, the types of projects you might be involved in, or how success is measured in the role. This shows your enthusiasm and helps you gauge if the company is the right fit for you.
