Payroll Officer | Mid Cheshire Hospitals NHS Foundation Trust in Crewe

Payroll Officer with experience to be able to process, calculate and manage own area of the Payroll. There is a possibility that Payroll may be merging with West Lancs and Merseyside so travel to St Helens occasionally will be required once they have merged. We are looking for an ambitious person to join the Payroll team, you will receive training and support to provide admin and clerical support to the Payroll Team. The post holder will provide a comprehensive, quality, and confidential payroll service to employees of Mid Cheshire NHS Trust. A key requirement of the job is to ensure that payroll is provided efficiently and accurately to staff and that all data is processed in accordance with the Trust's Financial Instructions, internal procedures and statutory obligations. The post holder will organise their own workload, coordinating activities with other team members to ensure that an efficient service is provided. The post holder will be expected to identify and step-in to fill gaps, to ensure continuity of services. It is essential that the post holder is able to exercise initiative suitable to the role, and is fully supportive to other colleagues in the team.

Responsibilities

• Provide a comprehensive payroll service for employees of Mid Cheshire NHS Trust, including processing of:
• Allocated monthly/weekly payroll within specified deadlines ensuring all source documentation is input accurately onto ESR payroll system.
• Accurate completion of all permanent changes to employee records.
• Statutory and Non-Statutory deductions as per relevant legislation and Trust policies.
• Termination payments, including redundancy payments.
• Payments due under Sickness, Maternity, Paternity and adoption leave schemes.
• Recovery of overpayments in salary.
• Temporary injury benefits relating to any injury sustained at work.
• Prepare and make manual payments to staff.
• Proactively manage commitments by liaising with others, internally and externally, ensuring that all the required documentation is accurate, and that the senior management team/others are briefed on any difficulties, problems or issues.
• Be fully conversant with all required electronic systems for payroll purposes, especially the ESR system.
• Be fully conversant with all required electronic systems for correspondence, recording, retrieval and maintenance of information, including obtaining information using the Internet and Intranet.
• Build and maintain constructive relationships with others, within and across Divisions and externally in order to improve the effectiveness and efficiency of service to staff.
• Exercise own judgement, based on acquired knowledge and experience, as to when to deal with queries personally and when to contact others, and with what degree of urgency, according to departmental guidelines.
• Prioritise work, and take appropriate steps to manage incoming and outgoing requests for action and/or information, including follow up, according to agreed timescales.
• Prepare, collate and provide data, information and statistics to support the managerial function of the Department.
• Participate in the coordination, organization of workload during periods of absence, where appropriate.
• Prepare and produce documentation and guidelines, by liaising with others to ensure accuracy, consistency and completeness of information.
• Support the Department in audit activity as necessary.