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- Tasks: Support Directors with admin tasks, manage diaries, and coordinate meetings.
- Company: Reputable Cheltenham-based business with a strong team culture.
- Benefits: Up to £33,000 salary, 22 days holiday, and early Friday finish.
- Why this job: Join a dynamic team and grow into a proactive PA role.
- Qualifications: Previous office experience and excellent English skills required.
- Other info: Opportunity for personal development and networking events.
The predicted salary is between 24000 - 36000 £ per year.
Our excellent client in the heart of Cheltenham is looking for a highly organised professional to join their dedicated team on a permanent basis. Please note: Due to location, unfortunately there is no associated free parking linked to the office. This business has an excellent reputation within their industry, which is underpinned not only by the experts on their team, but the administration and support staff that are the glue that holds everything together. In this team, everyone works together to ensure common goals are met, and the successful individual will therefore need to be a confident, adaptable individual who is willing to support on a range of tasks.
Your key responsibility will be to build a relationship with the two Directors as well as the wider team to become a close support, ideally growing to be a proactive PA and team administrator who can anticipate their needs/priorities in advance, manage diaries and operate with discretion.
Key Duties- Provide reactive administrative support to the Directors and Senior Team.
- Co-ordinate and manage diaries, meetings, and appointments for the senior team.
- Take dictation, prepare correspondence and reports, and proofread documentation.
- Prepare for and attend meetings, including taking and distributing minutes.
- Maintain accurate records, reports, timesheets, and presentations.
- Manage incoming enquiries and co-ordinate team meetings and follow-ups.
- Process expenses and timesheets on a weekly basis.
- Maintain and update the internal company computer systems/databases.
- Draft responses and propose content for website and social platforms.
- Gather content and ideas from the team to pass onto Marketing Director.
- Take initiative to lead or support internal projects.
- Support staff development and attend relevant networking events.
- Any other ad-hoc duties necessary to support the team and business objectives.
- Previous office/admin experience.
- Excellent English language skills for proofreading ability.
- Highly organised.
- Adaptable to work reactively.
Hours: Monday to Friday 9am - 5:30pm (4pm Friday Finish) majority hours worked in-office.
Salary: Up to £33,000 per annum (negotiable depending on experience).
Benefits:- 22 days holiday plus bank holidays.
- Early Friday finish.
Executive Assistant in Cheltenham employer: Career Choices Dewis Gyrfa Ltd
Contact Detail:
Career Choices Dewis Gyrfa Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Cheltenham
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or attend local events in Cheltenham. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and think about how you can contribute as an Executive Assistant. This will help you stand out and show you're genuinely interested.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to be clear and concise. Try mock interviews with friends or family to get comfortable discussing your experience and how it relates to the role.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for jobs that match your skills. Plus, it shows you're proactive and serious about landing that Executive Assistant position.
We think you need these skills to ace Executive Assistant in Cheltenham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your previous office/admin experience and any relevant skills that match the job description. We want to see how you can be the glue that holds everything together!
Show Off Your Organisational Skills: In your application, give examples of how you've managed diaries, meetings, or any other administrative tasks. We love a highly organised professional, so let us know how you keep everything running smoothly!
Proofread Like a Pro: Since excellent English language skills are key for this role, make sure to proofread your application thoroughly. We want to see that you can prepare correspondence and reports without any hiccups!
Apply Through Our Website: We encourage you to apply through our website for a seamless application process. It’s the best way for us to receive your application and get you on the path to joining our fantastic team in Cheltenham!
How to prepare for a job interview at Career Choices Dewis Gyrfa Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role. Familiarise yourself with the key responsibilities like diary management and administrative support. This will help you demonstrate your knowledge and show how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've managed multiple tasks or projects in the past. Highlight your ability to stay organised and adaptable, as these are crucial traits for the role. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Build Rapport with the Interviewers
Since the role involves working closely with Directors and the wider team, it’s important to show that you can build relationships. Be personable and engage with your interviewers. Ask them about their experiences and the team culture to demonstrate your interest in becoming a supportive team member.
✨Prepare for Practical Tasks
You might be asked to complete a practical task during the interview, such as drafting an email or managing a mock diary. Brush up on your proofreading and correspondence skills beforehand. This will not only showcase your abilities but also give you a chance to shine in areas that are vital for the job.
