At a Glance
- Tasks: Support facilities management and ensure a safe, compliant environment for our charity.
- Company: Join Newlife, a leading charity dedicated to improving lives of disabled children.
- Benefits: Earn £12.71 per hour with flexible 16-hour work weeks and meaningful impact.
- Other info: Be part of a Disability Confident employer and enjoy career development opportunities.
- Why this job: Make a difference every day while gaining valuable experience in a supportive team.
- Qualifications: IT skills, previous admin experience, and a proactive attitude are essential.
The predicted salary is between 12.71 - 12.71 £ per hour.
Newlife the Charity for Disabled Children is dedicated to making life better for families we serve, providing essential specialist equipment to children with disabilities. Our campaigns advocate for change to benefit these families, and we support adults with additional needs through volunteering and employment opportunities.
The Facilities Administrator plays a key role in supporting the effective delivery of the Facilities function across the Newlife estate. The post-holder ensures the smooth coordination of facilities activities by working collaboratively with internal departments, site management, and the wider Facilities team to maintain a safe, compliant, and high-quality operational environment.
This role is responsible for:
- Upholding safe working practices in line with relevant legislation and best practice.
- Supporting risk identification and mitigation.
- Maintaining accurate documentation and contributing to regular monitoring and reporting.
- Working closely with the Head of Profit Protection to ensure compliance and assist with incident investigations.
- Promoting continuous improvement in safety, security, and operational standards across all sites.
Key Responsibilities:
- Ensure all planned preventative maintenance is completed in line with legal and regulatory requirements.
- Maintain accurate records of all service reports.
- Coordinate timely servicing of equipment across all sites.
- Respond to ad-hoc requests from the business for facilities/PP support.
- Handle all Facilities/PP Administration including invoices, purchase orders, and accurate accident/incident reporting.
- Support tender processes and contractor onboarding/off-boarding.
- Act as an active responder to the Newlife Incident Hub.
- Oversee Newlife’s fleet of vehicles ensuring compliance.
- Control and review Newlife onsite car parking.
- Access and review CCTV footage for investigative or health & safety purposes.
- Manage shared documents and folder structures.
- Coordinate annual collections of archiving.
- Order and maintain monthly stationery and kitchen stock levels.
- Manage incoming calls, shared email boxes, and direct enquiries professionally.
- Collate and submit monthly meter readings for utilities at all sites.
- Provide general administrative support, covering reception and handling post and deliveries.
- Work in accordance with all Newlife policies and procedures.
What we are looking for:
- Good standard of IT skills competent in Microsoft Office (Word, Excel, Outlook).
- Previous experience of working in a similar role.
- Knowledge of working in a retail/warehouse environment preferred.
- Experience of working in a multi-site environment.
- Excellent written and verbal communication skills.
- Ability to engage with all staff at varying levels.
- Good collaborative approach and high level of motivation.
- Proactive and flexible approach to work.
- Ability to prioritise own workload efficiently.
- Disclosure and Barring Service (DBS) checking may be necessary for this role.
Proud member of the Disability Confident employer scheme.
Facilities Administrator in Cannock employer: Career Choices Dewis Gyrfa Ltd
Newlife the Charity for Disabled Children is an exceptional employer, offering a meaningful role as a Facilities Administrator in Cannock, where you can contribute to improving the lives of children with disabilities. With a strong commitment to employee growth and a supportive work culture, Newlife provides opportunities for professional development while fostering a collaborative environment that values every team member's contribution. Enjoy competitive pay, flexible hours, and the chance to be part of a passionate team dedicated to making a real difference in the community.
Contact Details:
Career Choices Dewis Gyrfa Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Administrator in Cannock
✨Get Involved Locally
Dive into local volunteer opportunities or social initiatives. This not only beefs up your CV but also connects you with like-minded folks in nonprofits. Plus, it shows your passion for social impact, which is key for getting noticed by Career Choices Dewis Gyrfa Ltd.
✨Tap into Professional Networks
Join networks like the National Council for Voluntary Organisations (NCVO) or local charities to meet professionals in the sector. Attend events and workshops to build relationships and learn about potential openings at organisations like Career Choices Dewis Gyrfa Ltd.
✨Showcase Your Commitment
When prepping for interviews, be ready to speak about your personal connection to social issues. Dive into specific examples of how you’ve contributed to community projects – this will resonate with the mission-driven vibe at Career Choices Dewis Gyrfa Ltd.
✨Utilise Online Platforms
We’re all about making connections, so use platforms like Idealist and CharityJob to hunt for full-time roles. And of course, you should keep an eye on our website for exciting opportunities at Career Choices Dewis Gyrfa Ltd. Apply directly through us to stand out!
We think you need these skills to ace Facilities Administrator in Cannock
Some tips for your application 🫡
Show Your Passion for the Cause:In the nonprofit sector, it's super important to demonstrate genuine passion for the mission of Career Choices Dewis Gyrfa Ltd. Use your cover letter to showcase any personal experiences or volunteer work that connects you to their social impact initiatives. This emotional connection can really help your application stand out.
Highlight Relevant Experience:When crafting your CV, be sure to include any relevant projects or roles that showcase your skills in social impact. Whether it's community organising, fundraising, or advocacy, highlight what you've done and the difference it's made. Don’t just list tasks; quantify your achievements and the outcomes of your efforts.
Tailor Your Documents to the Role:For a full-time role like Facilities Administrator, ensure your CV and cover letter specifically address the responsibilities outlined in the job description. Use their language to describe your skills and experience, making it easy for the hiring team to see how you fit into their vision.
Emphasise Teamwork and Collaboration:Nonprofits thrive on teamwork, so make sure to emphasise your collaborative experiences. Whether you've worked in a team setting, partnered with community organisations, or facilitated group projects, highlight these experiences in your application. Show them you understand the importance of working alongside diverse individuals to achieve shared goals.
How to prepare for a job interview at Career Choices Dewis Gyrfa Ltd
✨Show Your Passion for Social Change
When we’re prepping for interviews in the nonprofit space, it's vital to demonstrate our genuine passion for social impact. Be ready to discuss not just your skills and experiences but also why you care about the mission of Career Choices Dewis Gyrfa Ltd. Sharing personal stories or insights can really make us stand out.
✨Highlight Project Experience
We should focus on specific projects we've worked on that align with the goals of social impact. Whether that’s a community initiative, volunteering, or a class project, having solid examples that showcase our role and the outcomes will resonate well with the interviewers.
✨Familiarity with Relevant Tools and Practices
Let’s brush up on tools and methodologies commonly used in the nonprofit sector, like project management software or outcome measurement frameworks. Being able to speak fluently about these will show that we’re not just passionate but also knowledgeable and ready to hit the ground running.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that evaluate our problem-solving skills in real-world social issues. Think about how we’d handle challenges in the nonprofit environment and prepare stories that demonstrate our critical thinking and adaptability. Role-playing with a friend could help us feel more confident!
