Severn Major Trauma Network Support Manager | North Bristol NHS Trust

The post holder will support the Network Manager, Clinical Director and other Network Leads (where appropriate) with activities that achieve the aims and objectives of the Severn Major Trauma Operational Delivery Network (ODN). This is a fast paced and dynamic team where you will be required to provide co‑ordination and administrative support to the ODN in a challenging clinical environment, managing multiple and competing tasks and prioritising to meet deadlines as an essential part of the role.

The role has a broad remit and will undertake work to ensure effective management of Network data and information, support all administration of the ODN’s core business function and develop an expert knowledge and understanding of the systems and processes involved.

North Bristol NHS Trust values all people as individuals. We aim to be an anti‑discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.

• Organisation and Planning skills are key requirements of the role.
• Working closely with the Severn Trauma Manager to assist in projects to improve the patient’s care pathway.
• Preparing reports as required including data, diagrams and graphs.
• Ensuring smooth administration and running of the Network office, including drafting and typing of letters and reports as requested.
• Co‑ordinating the Network Trauma meetings which will include the Network Executive Board, Network Advisory Group (CAG), Rehabilitation Advisory Group, Network Frailty Group.
• Anticipating and preparing papers for meetings, ensuring that all agendas, previous minutes and other papers are issued and circulated appropriately and on schedule and followed up where required.
• Minute taking and action tracker management; ensuring information is shared after meetings in a timely manner, uploading minutes onto the website, and undertaking tasks as delegated.
• Preparing material, slides and presentations for meetings and conferences, using various software packages including spreadsheets.
• Attending Network meetings, taking formal/informal minutes as required.
• General event management; organising workshops / events / meetings; this includes booking rooms, catering, presentation equipment, and liaison with presenters before and on the day.
• Maintaining the Network Logs/Registers (Training, Risk, Governance Issue, Policies and Change control).
• Maintaining and updating information leaflets, website content and newsletters as directed by Severn Trauma Manager.
• Collating and editing submissions for each new edition.
• Participating in interdisciplinary discussions/ meetings.
• Relaying information on elements of good practice and areas for improvement to appropriate groups to ensure continued improvement and high standards of management, treatment, patient experience and overall service delivery within the network.
• Undertaking general office functions such as stationary and other orders, booking of courses, conferences, travel, and accommodation.
• Working on your own initiative whilst being cognisant of the overall strategic and Network aim and responsibilities.
• Supporting work stream leads in the development of their improvement projects with tasks such as project scoping, setting up task and finish groups.
• Being dynamic and responsive, prioritising any other delegated duties as designated by the network leads and being flexible with changing priorities.

• Place and receipt orders. Manage invoices to ensure prompt payment.