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- Tasks: Support clinical teams in the obstetric and maternity department with clerical and secretarial duties.
- Company: Join North Bristol NHS Trust, a diverse and inclusive healthcare provider.
- Benefits: Enjoy competitive NHS pension, discounts, and comprehensive health support.
- Other info: Flexible working hours available; great opportunities for training and career growth.
- Why this job: Make a real difference in patient care while developing your skills in a supportive environment.
- Qualifications: Good keyboard skills and excellent communication; NHS IT knowledge is a plus.
The predicted salary is between 29970 - 36483 £ per year.
Role Overview
Senior Medical Secretary in the obstetric and maternity department, supporting clinical teams Monday to Friday.
Key Responsibilities
- Provide clerical and secretarial support to consultant obstetricians and junior doctors, including typing and distributing patient communications.
- Take minutes and manage diary; answer telephone queries.
- Maintain waiting lists and book appointments.
- Receive, sort, and prioritise daily correspondence; forward clinical reports/requests to the relevant clinician.
- Receive and act on telephone calls and face‑to‑face enquiries from patients, relatives, and staff, providing advice and information promptly and professionally.
- Accurately maintain waiting lists, add/discharge referrals, book appointments and restructure clinics for services such as post‑natal, birth reflections and pre‑pregnancy counselling.
- Track all medical records and X‑rays to/from the department and ensure orderly storage.
- Use (or learn) the in‑house Patient Administration System and other hospital IT systems, ensuring data integrity according to Trust standards.
- Work closely with senior colleagues and cover for colleagues in times of absence or annual leave.
- Undertake general administrative duties such as photocopying, filing, and monitoring stationary supplies.
- Support and assist junior team members, including training new starters and undertaking further development as required.
Qualifications and Skills
- Good keyboard skills.
- Working knowledge of NHS IT systems is desirable but full training will be provided.
- Excellent communication and organisational skills.
- Adaptability, initiative, sense of teamwork, and ability to work independently as required.
- Good judgement and sensitivity when acting as a contact point between patients, medical and nursing staff, and external organisations.
Working Hours and Schedule
This is a substantive, full‑time position: 37.5 hours per week (Mon – Fri). It is open to discussion of reduced hours or non‑standard schedules if requested.
Benefits
- Competitive NHS Pension Scheme.
- UK NHS Discount schemes.
- Training and development opportunities through annual appraisal‑reviews.
- Comprehensive Health and Wellbeing support from our award‑winning team.
EEO Statement
North Bristol NHS Trust values all people as individuals, is anti‑discriminatory and committed to building a diverse team. Applicants from all underrepresented groups are encouraged to apply.
Closing Date
This advert closes on Tuesday 5 May 2026.
Obstetric Medical Secretary | North Bristol NHS Trust employer: Career Choices Dewis Gyrfa Ltd
Contact Detail:
Career Choices Dewis Gyrfa Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Obstetric Medical Secretary | North Bristol NHS Trust
✨Tip Number 1
Network like a pro! Reach out to current or former employees at North Bristol NHS Trust on LinkedIn. A friendly chat can give us insider info about the role and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by practising common questions related to medical secretarial roles. We can help you with mock interviews to boost your confidence and refine your answers.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed busy schedules or handled multiple tasks in previous roles. This will demonstrate your ability to thrive in a fast-paced environment.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows that we’re genuinely interested in the position.
We think you need these skills to ace Obstetric Medical Secretary | North Bristol NHS Trust
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that match the job description. We want to see how your background fits with the role of a Senior Medical Secretary in obstetrics and maternity.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how you can support our clinical teams. Keep it professional but let your personality show through.
Showcase Your Communication Skills: Since you'll be the point of contact for patients and staff, it's crucial to demonstrate your excellent communication skills. Use clear and concise language in your application to reflect this ability.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role there!
How to prepare for a job interview at Career Choices Dewis Gyrfa Ltd
✨Know Your Role
Make sure you understand the key responsibilities of a Senior Medical Secretary in the obstetric and maternity department. Familiarise yourself with tasks like managing diaries, taking minutes, and handling patient communications. This will help you demonstrate your knowledge and enthusiasm during the interview.
✨Showcase Your Skills
Highlight your excellent communication and organisational skills. Prepare examples from your past experiences where you've successfully managed multiple tasks or resolved queries efficiently. This will show that you can handle the demands of the role effectively.
✨Familiarise with NHS Systems
While full training will be provided, having a basic understanding of NHS IT systems can give you an edge. If possible, do a bit of research on common Patient Administration Systems used in hospitals. This shows initiative and readiness to learn.
✨Demonstrate Teamwork and Adaptability
Be ready to discuss how you've worked as part of a team and adapted to changing situations in previous roles. The ability to support colleagues and manage workloads during absences is crucial, so share relevant experiences that highlight your teamwork and flexibility.