Executive Assistant in Bristol

£31,109.00 to £33,084.00 per year, £31109.00 - £33084.00 a year

Contract Type: Permanent

Hours: Full time

Disability Confident: No

Closing Date: 11/06/2026

About this job

Principal Responsibilities:

• Executive Support & Leadership Coordination
  • Manage complex and fast‑changing calendars for management and executive teams.
  • Coordinate internal and external meetings, including agendas, documentation, presentations, logistics, actions, and follow‑up.
  • Prepare agendas, reports, summaries, and confidential correspondence.
  • Exercise sound judgment when triaging priorities, escalating urgent matters, and managing decision flow.
  • Maintain strict confidentiality and handle sensitive information with professionalism and integrity.
  • Anticipate leadership needs and proactively identify operational risks, scheduling conflicts, and workflow bottlenecks.
  • Provide high‑level administrative and operational support to GP partners and the management team.
• Meetings, Governance & Compliance
  • Organise governance meetings, leadership meetings, safeguarding MDTs, appraisals, training sessions, and external stakeholder meetings.
  • Coordinate meeting schedules, maintain meeting calendars, and ensure supporting documentation is circulated in a timely manner.
  • Take accurate minutes and distribute actions promptly.
  • Track actions, significant events, governance documentation, and follow‑up requirements.
  • Support maintenance and oversight of governance structures, business continuity plans, policies, organisational documentation, and compliance records.
  • Assist with regulatory preparation, audits, inspections, and governance reporting requirements.
  • Maintain governance folders, training records, and operational documentation systems.
• Operational Coordination & Workflow Management
  • Support day‑to‑day operations by streamlining communication, documentation flow, and administrative processes.
  • Build and maintain repeatable systems for scheduling, meeting management, executive communications, and operational tracking.
  • Coordinate cross‑functional tasks and projects to ensure deadlines are met, and priorities remain aligned.
  • Monitor operational workflows and identify opportunities for improvement and efficiency.
  • Assist with project coordination, implementation support, and operational follow‑through.
  • Provide operational oversight and administrative support across departments as required.
• Safeguarding, Training & Organisational Support
  • Act as administrative lead for safeguarding coordination and MDT preparation.
  • Maintain safeguarding registers, action logs, and associated documentation.
  • Coordinate staff training records, compliance reporting, and training communications.
  • Organise onboarding and induction schedules for management and clinical new starters.
  • Coordinate appraisals, annual schedules, and associated documentation.
  • Support health literacy, internal communications, and organisational engagement initiatives.
• IT, Systems & Communications Support
  • Oversight of internal systems, websites, digital platforms, communication tools, and operational software.
  • Raise and coordinate IT issues and system access requests where appropriate.
  • Maintain distribution lists, shared drives, governance folders, and document libraries.
  • Monitor shared inboxes and distribute communications appropriately.
  • Assist with website updates, campaigns, notices, and internal communications.
• Travel, Events & Cross‑Functional Collaboration
  • Support planning and delivery of leadership events, off‑site meetings, training days, and organisational initiatives.
  • Liaise with HR, Operations, Facilities, Clinical teams, and external stakeholders to support organisational priorities.
  • Serve as key logistical and operational point of contact for internal and external events.