Event Operations Coordinator in Bristol

Event Healthcare Operations Coordinator – Full Time

Contract: Fixed Term – 12 months.

Benefits

• Competitive salary and pension scheme.
• 33 days holiday (inclusive of bank holidays), increasing to 38 days over 5 years.
• Hybrid, flexible working.
• Cycle to work scheme.
• Electric Vehicle Scheme (subject to terms).
• Health and Wellbeing portal.
• Access to financial, health and wellbeing support and an Employee Assistance Programme.
• Discounts: Blue Light and NHS discounts; discounts on mobile phones, gym membership, cinema tickets, restaurants, holidays and shopping.

Job Summary

We are looking for a proactive and organised Event Healthcare Coordinator to play a key role in planning and delivering high‑quality first aid and medical provision at a wide range of events.

Responsibilities

• Lead the end‑to‑end planning and coordination of Event Healthcare provision across a range of events and activities.
• Develop operations plans, risk assessments, and resource requirements to ensure safe and effective event delivery.
• Coordinate staffing, vehicles, equipment, and logistics to meet agreed levels of medical and first aid provision.
• Build strong relationships with customers, volunteers, local authorities, and multi‑agency partners to deliver exceptional service.
• Monitor event performance, produce reports, and support continuous improvement through effective evaluation and feedback.
• Represent St John at planning meetings and contribute to the delivery of large‑scale and mass‑participation events.

Qualifications

• Highly organised and motivated with experience in operational planning, coordination and delivery, ideally within a fast‑paced or event‑focused environment.
• Comfortable managing multiple priorities and confident to take ownership of end‑to‑end event planning while ensuring exceptional standards of service, safety and patient care.
• Excellent communicator who can build strong working relationships with customers, volunteers, colleagues and external partners.
• Strong problem‑solving, adaptability and attention to detail; able to work collaboratively across teams and agencies.
• Experience using planning systems and Microsoft Office applications, particularly Excel.
• Strong organisational skills and ability to work effectively under pressure and to strict deadlines.
• Experience in operations planning, project coordination or emergency/event environments would be advantageous.

EEO & Safeguarding

St John Ambulance are committed to increasing the diversity of our team and making sure we best reflect the diversity of the communities we serve.

At St John, everyone is valued and supported to thrive; we have several networks including Multi Culture, Disability and Accessibility, Pride, Family and Carers and Women’s groups.

We do not tolerate any form of discrimination and engender a sense of belonging for all by creating an environment of mutual respect, where we value unique differences and demonstrate authentic allyship.

We believe passionately in equality, diversity and inclusion. St John Ambulance is committed to safeguarding and promotes safe recruitment practice.

All successful applicants will undergo pre‑employment checks, including DBS clearance, as part of the onboarding process if applicable to the nature of the role. St John does not accept speculative CVs and will only review CVs sent in application for an advertised vacancy.