At a Glance
- Tasks: Administer DBS applications and provide top-notch customer support.
- Company: Join a supportive team focused on compliance and quality.
- Benefits: Flexible hours, remote work options, and valuable experience.
- Other info: Opportunity for growth in a dynamic administrative role.
- Why this job: Make a difference by ensuring safe recruitment processes.
- Qualifications: Strong attention to detail and excellent communication skills.
The predicted salary is between 25000 - 27800 £ per year.
Hours: 10-15 hours per week (flexible, subject to business needs)
Reporting To: Operations Manager / DBS Services Manager
Location: Remote / Hybrid / Office-based (as applicable)
Purpose of the Role: To provide efficient administration and support for the processing of Disclosure and Barring Service (DBS) applications on behalf of client organisations. The role involves managing DBS applications from initiation to completion, responding to customer enquiries, monitoring progress, ensuring payments are received, and maintaining accurate records. The successful candidate will also be required to meet the eligibility requirements to become a DBS Countersignatory.
Key Responsibilities
- DBS Administration Process: DBS applications accurately and efficiently on behalf of client organisations. Review application information and supporting documentation to ensure completeness and compliance. Monitor application progress and update relevant systems and records. Liaise with applicants, clients and the DBS regarding application queries and status updates. Maintain confidentiality and data security in accordance with GDPR and DBS requirements.
- Customer Service & Query Management: Respond to telephone, email and online enquiries from applicants and client organisations. Investigate and resolve DBS-related queries in a professional and timely manner. Provide clear guidance on DBS processes and requirements.
- Payment Administration: Check, monitor and reconcile payments relating to DBS applications. Chase outstanding payments and follow up on unpaid applications. Maintain accurate financial records associated with DBS processing activities.
- Compliance & Quality Assurance: Ensure all DBS applications are processed in line with DBS guidance, legislation and company procedures. Support audits and compliance reviews as required. Complete and maintain training required for DBS processing and Countersignatory responsibilities. Undergo and maintain eligibility for DBS Countersignatory status.
- General Administration: Maintain accurate electronic records and filing systems. Produce reports and management information when required. Provide administrative support across the business as needed. Undertake additional administrative duties in line with business requirements.
Key Performance Indicators (KPIs)
- Accuracy of DBS application processing.
- Timely response to customer enquiries.
- Application turnaround times.
- Payment collection and follow-up effectiveness.
- Compliance with DBS and GDPR requirements.
- Quality and accuracy of record keeping.
DBS Administrator in Bristol employer: Career Choices Dewis Gyrfa Ltd
As a DBS Administrator with us, you'll enjoy the flexibility of remote or hybrid working arrangements, allowing you to balance your professional and personal life effectively. Our supportive work culture prioritises employee growth, offering training opportunities to enhance your skills and ensure compliance with DBS standards. Join us for a rewarding role where your contributions directly impact client organisations and the community, all while being part of a dedicated team committed to excellence.
Contact Details:
Career Choices Dewis Gyrfa Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land DBS Administrator in Bristol
✨Tap into Compliance Networks
Join compliance and risk management networks like the Association of Compliance Professionals or local chapters. These communities often share part-time opportunities that might not be advertised widely, plus you'll build connections that could lead to your next gig.
✨Utilise Online Job Boards
Specific job boards like ComplianceCrossing or RiskJobs can help you zero in on part-time roles in compliance. Set up alerts for new listings so you're one of the first to apply—timeliness can really set you apart!
✨Tailor Your Networking Approach
When networking, focus on engaging with compliance professionals on platforms like LinkedIn or attending local industry meetups. Bring up specific laws or recent trends to show off your knowledge and make a memorable impression!
✨Leverage Internships for Part-Time Roles
If you've done an internship in compliance risk, reach out to your past supervisors or colleagues. They often know about part-time openings or can refer you to organisations like Career Choices Dewis Gyrfa Ltd, potentially speeding up your job search.
We think you need these skills to ace DBS Administrator in Bristol
Some tips for your application 🫡
Show Off Your Compliance Knowledge:When applying for a part-time role in compliance-risk, make sure your CV highlights any relevant coursework, certifications, or experience in regulatory frameworks. We want to see your understanding of compliance standards and risk management concepts, so don’t be shy about bragging about those modules or training programmes.
Demonstrate Analytical Skills:Compliance and risk roles are all about dealing with data, so be sure to showcase your analytical skills in your application. Include specific examples of how you've used analytical tools or methods to identify risk or ensure compliance in previous roles or projects. Trust us, this will make your application stand out!
Emphasise Your Availability:Since this is a part-time role, it's really important to communicate your availability clearly. In your cover letter, let us know your preferred hours and if you're flexible. This helps us see how you can fit into our team and the schedules we need to cover.
Tailor Your Cover Letter to Show Interest:In your cover letter, show us why you want to work in compliance-risk specifically for Career Choices Dewis Gyrfa Ltd. Tell us about your passion for helping organisations maintain compliance and how you can contribute to our goals. Personalising this will definitely help make your application more memorable, so take that extra step!
How to prepare for a job interview at Career Choices Dewis Gyrfa Ltd
✨Understand Regulatory Frameworks
For a role in compliance-risk, it's crucial to have a solid grasp of the relevant regulations and frameworks, like GDPR or anti-money laundering laws. Brush up on these areas, and be ready to discuss how your knowledge applies to scenarios you might face at Career Choices Dewis Gyrfa Ltd.
✨Prepare Case Studies
Since we’re looking at a part-time gig, interviewers may want to see how you approach real-world problems. Prepare some case studies related to risk assessment or compliance frameworks that showcase your analytical skills and decision-making process. This will help you stand out as someone who's ready to jump into the action.
✨Show Off Your Detail Orientation
In compliance, attention to detail is everything. Bring examples from your past experiences where your diligence made a difference, whether that’s spotting a regulatory oversight or ensuring a process was followed to the letter. We want to highlight how this skill can benefit Career Choices Dewis Gyrfa Ltd.
✨Connect Your Part-Time Availability
Make it clear how your part-time availability aligns with the needs of Career Choices Dewis Gyrfa Ltd. Talk about how your time management skills will help you keep on top of tasks and responsibilities, ensuring you can maximise your impact even with part-time hours.
