At a Glance
- Tasks: Plan and assign maintenance tasks to engineers, ensuring smooth operations.
- Company: Join a dynamic facilities team focused on excellence and teamwork.
- Benefits: Competitive salary, health benefits, and opportunities for professional growth.
- Other info: Fast-paced environment with a focus on compliance and quality.
- Why this job: Be the backbone of our operations and make a real difference in service delivery.
- Qualifications: Experience in FM scheduling and familiarity with CAFM systems required.
The predicted salary is between 30000 - 40000 £ per year.
As a Scheduler, you will be the heart of the hard Services Facilities team. You will be responsible for ensuring all maintenance tasks are planned and assigned to engineers. Your attention to detail will be crucial to ensure strict KPIs are met and financial deductions are avoided. You will be comfortable working within a team and by yourself and enable the delivery of the statutory and contractual obligations to the highest standard.
Main duties
- Allocate reactive and planned maintenance jobs to engineers and subcontractors.
- Prioritise reactive jobs based on classification.
- Monitor response times and rectification times for jobs ensuring contract compliance.
- Liaise with subcontractors to book and coordinate jobs and then liaise with the customer for access where required.
- Update the CAFM system to process and complete jobs.
- Assist in gathering reports for the month end reporting.
- Provide excellent customer service to occupants.
- Provide accurate records and reports and maintain all work order documentation.
- Undertake additional duties as required.
Contractor & Stakeholder Management
- Liaise with contractors, the facilities team and end‑user stakeholders to minimise disruption and communicate planned works.
Compliance, Quality & Sustainability
- Meet or exceed contractual KPIs and service levels; ensure standards are consistently achieved.
- Maintain documentation for inspections, audits, and quality checks.
Person Specification
Qualifications & Experience
- Previous experience in FM scheduling.
- Experience working on a CAFM system.
- Understanding of a PFI contract.
- Excellent problem‑solving and communication skills and the ability to interact professionally with different stakeholders.
- Attention to detail ensuring work is completed accurately and to a high standard.
- Ability to work under pressure and be comfortable working within a small team or individually.
- Be able to achieve full security clearance.
Health and Safety responsibilities
Health & Safety
- Follow H&S guidelines to ensure compliance with Health & Safety legislation and MOD/Estates policies (e.g., risk assessments, method statements, permits to work, toolbox talks, safe systems of work).
- Participate in robust hazard reporting, near‑miss capture, and incident investigation; complete corrective and preventive actions.
- Coordinate with Security and Facilities teams to uphold MOD site rules, access controls, and restricted‑area protocols.
Information Security
- Ensure compliance with Mitie's information security procedures in all activities.
- Proactively identify and report security risks to your manager.
- Report actual and suspected security incidents.
This job description is intended to give the post holder an appreciation of the role envisaged for this position and the range of duties undertaken. Specific tasks and objectives will be agreed with the post holder throughout the period of employment. The job description may be varied from time to time by the Company to reflect changes in the post holder's role and/or the needs of the business.
Scheduler in Brighton employer: Career Choices Dewis Gyrfa Ltd
As a Scheduler at our company, you will thrive in a dynamic work environment that values precision and teamwork. We offer competitive benefits, a supportive culture that encourages professional growth, and the opportunity to make a meaningful impact on our facilities management operations. Located in a vibrant area, our team is dedicated to maintaining high standards while fostering a collaborative atmosphere where your contributions are recognised and rewarded.
Contact Details:
Career Choices Dewis Gyrfa Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Scheduler in Brighton
✨Tip Number 1
Network like a pro! Reach out to people in the facilities management sector, especially those who work with scheduling. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Show off your skills! When you get an interview, be ready to discuss specific examples of how you've successfully managed schedules or dealt with tight deadlines. We want to see that attention to detail in action!
✨Tip Number 3
Be proactive! If you find a company you're keen on, don’t wait for them to post a job. Send a message expressing your interest and how you can contribute to their team. It shows initiative and can set you apart from other candidates.
✨Tip Number 4
Apply through our website! We make it super easy for you to submit your application directly. Plus, it helps us keep track of your application and gives you a better chance of landing that Scheduler role.
We think you need these skills to ace Scheduler in Brighton
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in FM scheduling and working with CAFM systems. We want to see how your skills match the job description, so don’t be shy about showcasing your attention to detail and problem-solving abilities!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Scheduler role. Mention specific examples of how you've met KPIs or managed maintenance tasks in the past – we love a good story!
Show Off Your Communication Skills:Since you'll be liaising with contractors and stakeholders, it's important to demonstrate your communication skills in your application. Use clear and concise language, and maybe even include an example of a time you successfully coordinated a project.
Apply Through Our Website:We encourage you to apply directly through our website! It’s the best way to ensure your application gets into the right hands. Plus, you’ll find all the info you need about the role and our company culture there!
How to prepare for a job interview at Career Choices Dewis Gyrfa Ltd
✨Know Your CAFM Systems
Make sure you brush up on your knowledge of CAFM systems before the interview. Be ready to discuss your previous experience with them and how you've used them to manage scheduling effectively. This will show that you're not just familiar with the tools, but that you can leverage them to meet KPIs.
✨Demonstrate Attention to Detail
Since attention to detail is crucial for this role, prepare examples from your past work where your meticulousness made a difference. Whether it was avoiding financial deductions or ensuring compliance with contracts, having specific instances ready will highlight your suitability for the position.
✨Showcase Your Problem-Solving Skills
Be prepared to discuss challenges you've faced in scheduling and how you resolved them. Employers love candidates who can think on their feet, so share stories that illustrate your ability to prioritise tasks and manage time effectively under pressure.
✨Communicate Like a Pro
As a Scheduler, you'll be liaising with various stakeholders. Practice articulating your thoughts clearly and professionally. During the interview, demonstrate your communication skills by asking insightful questions about the team dynamics and how they handle contractor management.
