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- Tasks: Provide essential administrative support and maintain secure prisoner records.
- Company: Join a vital service ensuring safety and efficiency in record keeping.
- Benefits: Gain valuable experience, develop skills, and contribute to a meaningful cause.
- Why this job: Make a difference while honing your organisational and communication skills.
- Qualifications: Strong attention to detail and ability to manage information effectively.
- Other info: Opportunity for personal growth in a supportive environment.
The predicted salary is between 24000 - 36000 £ per year.
Overview of the job
This is an administrative support job in an establishment.
Summary
The job holder will provide administrative support to ensure the safe and secure keeping of prisoners’ files, past and present, and to action requests in a timely manner to aid effective record keeping in line with local procedures. This is a non-operational job with no line management responsibilities.
Responsibilities, Activities and Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
- Undertake filing on a daily basis to provide effective record keeping in line with local procedures
- Request and receive information/records from other establishments
- Store records appropriately / forward the back record or abscond record to the requesting establishment in a timely manner
- Send, collect and distribute faxes to appropriate staff
- Deliver and collect post where appropriate
- Maintain the filing system of the previous year’s files so they are moved to archive and the oldest archive years files are sent for destruction in accordance with required standards (e.g. data protection)
- Undertake other administrative tasks including:
- Provide administrational assistance in area of work
- Maintain accurate filing system for area of work
- Respond to queries relating to area of work, redirecting where required
The duties/responsibilities listed above describe the post as it is at present and are not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the job holder.
Behaviours
- Developing Self and Others
- Communicating and Influencing
- Working Together
- Managing a Quality Service
14503 - Support Services Administration in Brighton employer: Career Choices Dewis Gyrfa Ltd
Contact Detail:
Career Choices Dewis Gyrfa Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land 14503 - Support Services Administration in Brighton
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios related to administrative support. We recommend role-playing with a friend to boost your confidence and refine your answers.
✨Tip Number 3
Showcase your organisational skills during interviews. Bring examples of how you've effectively managed records or streamlined processes in previous roles. This will demonstrate your fit for the job!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace 14503 - Support Services Administration in Brighton
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the responsibilities listed in the job description. We want to see how you can contribute to effective record keeping and administrative support.
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language to describe your previous experiences and how they relate to the tasks you'll be handling in this role. We appreciate clarity!
Show Your Organisational Skills: Since this role involves maintaining filing systems and managing records, make sure to showcase any relevant organisational skills or experiences. We love seeing how you can keep things in order and manage information effectively.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Career Choices Dewis Gyrfa Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Support Services Administration role. Familiarise yourself with tasks like filing, record keeping, and responding to queries. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this job involves maintaining accurate filing systems and managing records, be prepared to discuss your organisational skills. Bring examples from past experiences where you've successfully managed files or handled administrative tasks efficiently. This will highlight your suitability for the role.
✨Prepare for Behavioural Questions
Expect questions that assess your behaviours, such as 'How do you handle tight deadlines?' or 'Can you give an example of how you worked effectively in a team?' Use the STAR method (Situation, Task, Action, Result) to structure your answers, making it easier for the interviewer to see your thought process.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the tools they use for record keeping, or how they ensure data protection compliance. This shows your enthusiasm for the role and helps you gauge if the company is the right fit for you.
