HRIS Specialist in Birmingham

Rullion is offering an exciting opportunity for an HRIS Specialist ready to make an impact within a well-established rail organisation. In this role, you'll take ownership of HR systems, supporting their ongoing development and ensuring they effectively meet the needs of the business and its workforce. Join a forward-moving rail organisation where your expertise will help power the systems behind a workforce that keeps the country connected.

Purpose of the Role

• Maintain the company's HR and Payroll system (Workday).
• Configure changes across HCM, Time Tracking, Absence, Security, Integrations, Reporting and Payroll modules in Workday.
• Manage and monitor integrations to and from Workday.
• Act as SME in the development of HR systems in line with the HR global/regional strategy, maximizing the use and value of our HR Systems and tools.
• Support the HR functional ownership, governance and controls.
• Partner with representatives of CIO, CTO, Regional SMEs and application support teams; provide best‑practice guidance on Workday functionality, ensuring system scalability and adherence to legal and company compliance.
• Coordinate and prioritise HR functional technology changes requests.
• Participate in problem solving in relation to process, service, technology and data issues.
• Create and maintain operational documentation in relation to the deployed HR technology and hand over to HRIS BAU and shared services.
• Serve as the SME for how people data should be transacted and moved between systems.
• Support HRIS on best practice and continuous improvement in relation to HR systems and data.
• Lead system implementations/changes from project phase to BAU, liaise with customers, colleagues, key stakeholders and third parties to manage system requirements.
• Lead data governance activities and audits; in-depth understanding of payroll processing.
• Work as part of a small team to support the business.

Main Duties and Responsibilities

• Manage system performance issues and incident management.
• Configure changes such as new work schedules, new collective agreements, new pay types etc.
• Undertake all required trainings; stay up to date with system releases and change in functionality.
• Manage and maintain integrations.
• UAT – review scenarios to ensure functionality is compliant with HR legislation, company policy and processes; complete testing.
• Create the appropriate user documentation and procedures to support new implementations and changes, and assist in training on the updated functionality.
• Act as SME for HR Systems; support with pay award configuration changes and data maintenance; support and upload mass data changes.
• Communicate upcoming HR system changes.
• Work with regional process owners regularly to confirm upcoming needs, anticipate impact on change; prepare cut‑over plans for go‑live of anything new.
• Manage position‑based access in line with Company policy, role framework and GDPR; raise any concerns/risks appropriately.
• Work closely with the business and internal teams to drive improvements and build good working relationships.
• Manage annual maintenance activities – i.e., two system releases annually.

Skills and Experience – Essential

• In‑depth experience using HR/Payroll Systems.
• Experience in configuring changes in HCM, Time Tracking, Absence and/or Payroll.
• Experience managing multiple downstream systems, interfaces, annual upgrade/patching activities.
• Experience implementing change/new solutions to support the employee life cycle.
• UAT experience.
• Experience managing incidents.
• Experience with people data (HR & payroll).
• Experience using reporting tools.
• Good communication skills.
• Good working knowledge of Excel.

Skills and Experience – Desirable

• Experience using Workday, SAP, Oracle, Peoplesoft, Zellis.
• Experience in automation.
• Understanding of complex terms and conditions.
• Experience working in a similar role, ideally within a shared services environment.
• Understanding of organisation and people data, ideally in a complex business environment working with multiple sets of terms and conditions.

Behavioural Competencies

• Approaches goals and objectives with drive, energy and enthusiasm.
• Has a 'right first time' and 'can do' attitude.
• Generates ideas.
• Delivers excellent customer service.
• Proactive approach to work and uses own initiative to implement improvements.
• Embraces new challenges, is hands‑on operationally and gets things done.
• Sets high standards of work for self and team, and consistently achieves these.
• Commitment to good governance.
• Listens attentively to others' perspectives and provides constructive feedback and coaching.
• Adheres to core values.

EEO Statement

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.