At a Glance
- Tasks: Provide top-notch admin support to senior clinicians and manage a dynamic team.
- Company: Join Birmingham and Solihull Mental Health NHS Foundation Trust, a leader in mental health care.
- Benefits: Competitive salary, full-time hours, and a chance to make a real difference.
- Other info: Great career growth opportunities in a supportive and inclusive environment.
- Why this job: Be part of a compassionate team improving mental health for 70,000 people annually.
- Qualifications: Diploma/Degree in Management or Business Administration; experience in healthcare preferred.
The predicted salary is between 32073 - 39043 £ per year.
Main duties of the job include providing high-quality administrative and PA support to senior clinicians and the clinical service manager within the FIRST service, ensuring effective coordination of diaries, meetings, MDT activity, and governance processes. The post holder will supervise and coordinate administrative staff, supporting recruitment, induction, workload allocation, and staff development to ensure efficient and consistent service cover. The role also supports the collection, validation, and reporting of clinical activity data, maintains effective administrative systems, contributes to service improvement, and ensures compliance with information governance, confidentiality, and clinical governance requirements. Acting as a key point of contact, the post holder supports strong working relationships across teams, services, and partner organisations.
About us: Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation. Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people's lives, join our team where our warm welcome is waiting for you.
Job responsibilities: For further information about the main responsibilities please view the attached job description and person specification. We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received. We are unable to support applications from job seekers who require sponsorship to work in the United Kingdom (UK).
Person Specification:
- Training and Qualifications: Diploma/Degree level education in Supervision & Management, Business Administration; GCSE English 5 or above or equivalent; RSA 2 Typing or equivalent IT qualification.
- Knowledge and Experience: Significant experience of providing secretarial support at senior management level; experience of managing and supervising a team; proficient in the use of Microsoft software packages including Outlook, Excel and PowerPoint; previous experience of working in a healthcare environment/public service provider; experience of supporting meetings and minute taking and following up on actions.
- Leadership and Management: Evidence of leadership and managerial decision-making abilities; excellent written and verbal communication skills; ability to work on own initiative; ability to manage and prioritise own workload; experience and knowledge collating and monitoring clinical activity data/information.
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name: Birmingham and Solihull Mental Health NHS Foundation Trust
Address: Reaside Clinic
Salary: £32,073 to £39,043 a year, pro rata
Contract: Permanent
Working pattern: Full-time
Reference number: 436-7978928
Job locations: Reaside Clinic
Band 5 Clinical Data/PA/Admin Manager - Secure Care in Birmingham employer: Career Choices Dewis Gyrfa Ltd
Birmingham and Solihull Mental Health NHS Foundation Trust is an exceptional employer, dedicated to improving mental health wellbeing for a diverse community. With a strong focus on employee development, our inclusive work culture fosters collaboration and innovation, providing opportunities for meaningful contributions to patient care. Join us at Reaside Clinic, where you will be part of a compassionate team committed to making a real difference in people's lives.
Contact Details:
Career Choices Dewis Gyrfa Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Band 5 Clinical Data/PA/Admin Manager - Secure Care in Birmingham
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Birmingham and Solihull Mental Health NHS Foundation Trust on LinkedIn. A friendly chat can give us insider info about the role and help us stand out.
✨Tip Number 2
Prepare for the interview by researching the FIRST service and its impact on the community. We want to show our passion for mental health and how we can contribute to their mission.
✨Tip Number 3
Practice common interview questions, especially around team management and data handling. We need to demonstrate our experience and how we can support the clinical staff effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure our application gets noticed. Plus, we can keep track of our application status easily.
We think you need these skills to ace Band 5 Clinical Data/PA/Admin Manager - Secure Care in Birmingham
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the role of Clinical Data/PA/Admin Manager. We want to see how you can bring value to our team, so don’t hold back on showcasing your relevant experience!
Show Off Your Communication Skills:Since this role involves a lot of coordination and support, it’s crucial to demonstrate your excellent written communication skills. Use clear and concise language in your application to reflect how you would communicate in the workplace.
Highlight Your Team Management Experience:We’re looking for someone who can supervise and coordinate a team effectively. Be sure to include examples of your leadership experience and how you’ve successfully managed teams in the past.
Apply Early!:Don’t wait until the last minute to submit your application! We recommend applying as soon as possible since the position may close early if we receive enough applications. Head over to our website to get started!
How to prepare for a job interview at Career Choices Dewis Gyrfa Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Band 5 Clinical Data/PA/Admin Manager role. Familiarise yourself with the key duties like diary management, supporting senior clinicians, and data reporting. This will help you demonstrate your knowledge and show how your experience aligns with their needs.
✨Showcase Your Team Management Skills
Since this role involves supervising and coordinating administrative staff, be ready to discuss your leadership experience. Prepare examples of how you've successfully managed a team, supported recruitment, or facilitated staff development. Highlighting these experiences will show that you're capable of fostering a positive work environment.
✨Demonstrate Your IT Proficiency
Proficiency in Microsoft software is crucial for this position. Brush up on your skills in Outlook, Excel, and PowerPoint, and be prepared to discuss how you've used these tools in previous roles. You might even want to mention specific projects where your IT skills made a difference.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle challenges in a healthcare setting. Think of scenarios where you had to manage conflicting priorities or ensure compliance with governance processes. Practising your responses will help you feel more confident during the interview.
