Band 3 Stock Controller | Birmingham Community Healthcare NHS Foundation Trust

This job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.

The Clinical Stock Controller role is an exciting and new opportunity within the Children’s Community Nursing Team. The post holder will work alongside our experienced clinical team and support them with managing stock control for children and young people who are known to our Children’s Community Nursing teams. The post holder will be responsible for ordering stock from the NHS procurement system and liaising with families to ensure clinical supplies are available when required. The post holder will take responsibility for rotating stock within the clinical environment and ensuring there is adequate stock available to the nursing teams. In addition, the post holder will ensure that patient and staff equipment is maintained and serviced according to servicing agreements.

Key Responsibilities

• Monitor stock levels within your area of responsibility and liaise with clinical staff to ensure stock levels are maintained, holding responsibility for the ordering of clinical and non-clinical supplies, including medical devices.
• Order stock and non-stock items through the Trust designated ordering system ELFS, following up to ensure the prompt authorisation of all orders within 24 hours, and escalating any concerns or delays to senior staff.
• Monitor invoice management through PIM.
• Monitor and adjust delivery times in line with patient need in the most cost-effective way.
• Receive orders confirming correct stock has been received, arrange prompt returns if incorrect items have been delivered, and store orders received in a timely manner.
• Ensure stock rotation and alert staff to short-dated items.
• Organise the storeroom, maintain health and safety, and ensure stock is easily identifiable and accessible.
• Keep storage areas clean and tidy, carrying out damp dusting and discarding of rubbish.
• Escalate any issues with stock supply to the relevant clinician and support with obtaining alternatives.
• Ensure the security of storage boxes and containers and their return to NHS Supplies and companies direct.
• Dispose of all expired or damaged stock in line with Trust policies and procedures.
• Escalate stock level and supply issues in a timely manner and work with UHB Procurement/manufacturers to resolve issues.
• Report incidents and concerns promptly.
• Be part of the team responsible for undertaking and organising an annual audit of stock.
• Access individual and relevant NHS email accounts proactively to avoid delays with the ordering process.
• Comply with governance and actions on Safety Alerts and Field Safety Notice on material stocks and supplies.
• Work with the designated clinical practitioner and Medical Device Quality and Safety team to ensure the equipment database through DATIX is updated, arranging servicing and repair of equipment including that held by families and the clinical team.
• Work with the Trust Estates team in relation to servicing, commissioning and repair of all equipment for patients and staff.

Requirements

• Relevant experience of using ordering systems and stock management.
• Passion for supporting children and young people in the community.
• Dynamic, enthusiastic, able to use initiative and work without supervision.

BCHC has more than 5,000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people’s homes, health centres, clinics and inpatient facilities. We deliver a wide range of services for children, young people and families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehab Centre and one of Europe’s leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.

If you want to ‘Be Part of Our Team’ and work with a Foundation Trust which is continuously striving for best care and healthy communities, we want to hear from you.

Important

Please ensure you check your Trac account regularly as this is how we will communicate with you during the shortlisting and selection process. Please ensure all sections of the application form are completed fully. Please particularly ensure that you provide full details of all referees including business email address, telephone contact details and postal address.

For more information, please refer to the attached job description and person specification. We welcome you to contact us prior to interview to discuss this post further and to arrange a suitable time to come along for an informal visit and meet the team. Please contact Rebecca Carless, Team Leader 0121 245 5775 or rebecca.carless@nhs.net.

This advert closes on Monday 30 Mar 2026.