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- Tasks: Be the friendly face of our academy, greeting visitors and supporting students and staff.
- Company: Join a supportive educational environment focused on teamwork and community.
- Benefits: Enjoy free parking, pension scheme, and tasty meals during breaks.
- Why this job: Make a difference in students' lives while developing your admin skills.
- Qualifications: Confidentiality, Microsoft Office knowledge, and ability to thrive under pressure.
The predicted salary is between 21980 - 22684 ÂŁ per year.
Hours: 37 hours per week – term time only plus 5 additional days.
Contact Hours: 8:00 am – 4:00 pm Monday to Friday (3:30 pm on Fridays).
Salary: £21,980 – £22,684 per annum (actual).
Essential skills: confidentiality, good knowledge of Microsoft Office, ability to work under pressure, and teamwork.
Main Duties and Responsibilities:
- Reception duties – greeting visitors, assisting parents and students, and answering queries.
- Answering the telephone and dealing with enquiries from parents, students, staff and members of the public.
- Secretarial and administrative support to staff across the academy.
- Word‑processing letters and documents.
- Communications to parents via text or email.
- Enabling visitor access to the site using the doorbell system to lock/unlock gates.
- Shared administration of appointments and organisation for Parents’ Evenings.
- Assisting with student timetables/classes for all departments.
- General admin tasks.
- Filing of student records.
- Administration of Fire Drills.
- Incoming and outgoing mail.
- Booking meetings for outside agencies, e.g., Social Workers.
- Liaising with various outside bodies, providing information, assistance and advice to police, local organisations, students, directors and members of the public.
- Administration of the new admissions process.
- Support to the school’s Finance Team as and when required.
Benefits: free on‑site parking, membership of the Local Government Pension Scheme, access to the Employee Assistance Programme “Health Assured” and a selection of meals, snacks and drinks available for staff to purchase at lunch and break times.
This post is open to all applicants in accordance with equality legislation.
Administrative Officer / Receptionist employer: Career Choices Dewis Gyrfa Ltd
Contact Detail:
Career Choices Dewis Gyrfa Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Officer / Receptionist
✨Tip Number 1
Make sure you research the academy before your interview. Knowing about their values and recent achievements can really help us stand out as candidates. Plus, it shows we’re genuinely interested in the role!
✨Tip Number 2
Practice common interview questions related to administrative roles. Think about how your skills in Microsoft Office and teamwork can shine through. We want to be ready to show how we can handle pressure and multitask like pros!
✨Tip Number 3
Dress smartly and arrive early for your interview. First impressions matter, and being punctual shows we respect their time. Let’s make sure we’re ready to greet everyone with a friendly smile!
✨Tip Number 4
After the interview, don’t forget to send a thank-you email! It’s a nice touch that keeps us on their radar. Plus, it gives us another chance to express our enthusiasm for the role. And remember, apply through our website for the best chance!
We think you need these skills to ace Administrative Officer / Receptionist
Some tips for your application 🫡
Show Off Your Skills: Make sure to highlight your essential skills like confidentiality and Microsoft Office knowledge in your application. We want to see how you can handle pressure and work well in a team, so don’t be shy about sharing examples!
Tailor Your Application: Take a moment to customise your application for the Administrative Officer / Receptionist role. Use the job description as a guide and align your experiences with the main duties and responsibilities listed. This shows us you’re genuinely interested!
Be Clear and Concise: When writing your application, keep it clear and to the point. We appreciate straightforward communication, especially since you'll be dealing with queries from parents and students. Make it easy for us to see why you’re the right fit!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Career Choices Dewis Gyrfa Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like reception duties and administrative support. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Tech Skills
Since a good knowledge of Microsoft Office is essential, be prepared to discuss your experience with it. Bring examples of documents you've created or managed, and if possible, mention any specific software tools that could be relevant to the role.
✨Practice Your People Skills
As an Administrative Officer/Receptionist, you'll be the first point of contact. Practice greeting visitors and answering queries in a friendly and professional manner. Think about scenarios you might encounter and how you would handle them effectively.
✨Demonstrate Teamwork and Confidentiality
Be ready to share examples of how you've worked as part of a team and maintained confidentiality in previous roles. This will show that you understand the importance of these skills in an educational environment.