At a Glance
- Tasks: Provide essential admin support to the Safer Custody team and maintain vital systems.
- Company: Join the Ministry of Justice, a key player in public service.
- Benefits: Enjoy a competitive salary and a permanent full-time role.
- Other info: Opportunity for career growth in a supportive environment.
- Why this job: Make a difference in the lives of others while developing your administrative skills.
- Qualifications: Strong organisational skills and attention to detail are essential.
The predicted salary is between 28122 - 29611 € per year.
This is an administrative job in an establishment.
The job holder will provide administrative support to the Safer Custody team maintaining administration systems within specified timescales for the establishment. This is a rotational, non-operational job with no line management responsibilities.
Responsibilities, Activities and DutiesThe job holder will be required to carry out the following responsibilities, activities and duties:
- Collate, update and maintain information on Assessment, Care in Custody & Teamwork (ACCT) and violence reduction.
- Co-ordinate and arrange ACCT reviews and inform key stakeholders of current trends in self-harm and violent incidents.
- Monitor, prepare and publish information about prisoners currently subject to ACCT observations and violence reduction incidents to relevant colleagues and managers.
- Follow up on information provided by Security Information Reports (SIRs), UK Borders paperwork and anti-bullying paperwork.
- Create manual and electronic files for each prisoner on arrival and maintain relevant systems.
- Record and report all incidents of self-harm/threats of self-harm and any acts of violence, informing relevant stakeholders.
- Report serious incidents of violence, self-harm and suicide attempts to Duty Governor on day of incident.
- Undertake other administrative tasks including:
- Organise, produce and maintain accurate records for area of work.
- Act as contact point for all communications to the team.
- Prioritise and distribute communications to the appropriate person or relevant department in establishment.
- Complete monitoring returns for area of work.
- Input requisitions on to the finance database and process requisitions for defined area of work.
- Co-ordinate any awareness sessions for area of work.
- Prepare paperwork for checking by manager, conducting initial checks as required.
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared.
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required.
- Collate information relating to relevant Service Delivery Indicators (SDIs).
- Act as secretary to meetings as required including organising agenda, taking and distributing minutes and action points.
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
17271 - Business Administrator Safer Custody employer: Career Choices Dewis Gyrfa Ltd
The Ministry of Justice is an exceptional employer, offering a supportive work environment that prioritises employee well-being and professional development. As a Business Administrator in Safer Custody, you will benefit from a structured career path, comprehensive training opportunities, and the chance to make a meaningful impact within the justice system, all while working in a collaborative and inclusive atmosphere in SK9 4HR.
Contact Detail:
Career Choices Dewis Gyrfa Ltd Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land 17271 - Business Administrator Safer Custody
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the Ministry of Justice and understanding their values. Tailor your responses to show how your skills align with their mission, especially in areas like Safer Custody.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to build confidence. Focus on articulating your experience with administrative tasks and teamwork, as these are key for the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace 17271 - Business Administrator Safer Custody
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Business Administrator role. Highlight your relevant experience in administrative support, especially in areas like maintaining records and coordinating communications.
Showcase Your Skills:We want to see your organisational skills shine! Mention any experience you have with managing databases, preparing reports, or handling sensitive information. This will show us you're ready for the responsibilities of the job.
Be Clear and Concise:When writing your application, keep it straightforward. Use clear language and avoid jargon. We appreciate a well-structured application that gets straight to the point while still showcasing your personality.
Apply Through Our Website:Don’t forget to submit your application through our official website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Career Choices Dewis Gyrfa Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Business Administrator in Safer Custody. Familiarise yourself with terms like ACCT and violence reduction, as well as the specific tasks mentioned in the job description. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Prepare Real-Life Examples
Think of specific situations from your past experiences where you've successfully managed administrative tasks or dealt with sensitive information. Be ready to share these examples during the interview to illustrate your skills in organisation, communication, and problem-solving. This will help the interviewers see how you can apply your experience to their needs.
✨Show Your Team Spirit
Since this role involves coordinating with various stakeholders, it's essential to highlight your teamwork skills. Prepare to discuss how you've collaborated with others in previous roles, especially in high-pressure environments. Emphasising your ability to work well with different teams will make you a more attractive candidate.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask insightful questions about the team dynamics, the challenges they face, or how success is measured in the role. This shows your enthusiasm for the position and helps you gauge if the environment is the right fit for you.
