Day Opportunities Activity Coordinator

To coordinate and deliver safe, stimulating and meaningful activities for adults we support access day opportunities, promoting their independence, choice, social inclusion and wellbeing. The postholder will also support safeguarding, risk management, compatibility reviews, health and safety, quality assurance and the maintenance of the organisation’s professional reputation.

2. Key Responsibilities

A. Activity Planning and Community Participation

• Work with clients to plan weekly activity schedules based on their individuals’ interests, abilities and preferences.
• Organise activities such as arts and crafts, baking, music, gardening, swimming, bowling, cycling and community outings.
• Facilitate safe, stimulating and person-centred activities that promote independence, confidence, learning and social interaction.
• Work with the Community Support Services Coordinator to coordinate activities and promote meaningful community participation.
• Respect individuals’ choices, communication needs and right to decline activities.

B. Risk Management and Compatibility

• Work closely with the Community Support Services Coordinator to manage risks and promote safe, effective and consistent service delivery.
• Contribute to compatibility reviews when considering individuals attending activities together, taking account of their needs, preferences, communication styles, behaviours and potential risks.
• Identify and report changes in individuals’ needs, compatibility concerns, incidents and emerging risks.
• Support staff to follow individual support plans, risk assessments and positive behaviour support strategies.
• Escalate concerns requiring management intervention.

C. Health and Safety

• Carry out assigned health and safety audits and checks in accordance with company procedures.
• Identify hazards, unsafe practices and areas requiring improvement, report findings and follow up agreed actions.
• Undertake designated Fire Marshal duties, including supporting fire safety checks, promoting evacuation awareness and reporting fire safety concerns.
• Report accidents, near misses and unsafe practices promptly and complete incident forms with staff .
• Help maintain a clean, safe and welcoming environment.

D. Quality Assurance and Documentation

• Support staff to complete accurate, clear and timely daily notes, activity records, incident forms and other required documentation.
• Carry out assigned quality audits and spot checks of staff practice, support delivery, activity arrangements and records.
• Identify documentation gaps and areas for improvement, report findings and support agreed corrective actions.
• Maintain activity timetables, attendance records and records of participation and achievements.
• Contribute to admission of new clients, quality reviews and continuous service improvement.

E. Safeguarding and Professional Standards

• Recognise and promptly report safeguarding concerns, allegations, incidents and concerns about individuals’ wellbeing.
• Follow company safeguarding, confidentiality, data protection and reporting procedures.
• Promote and protect Care Navigation Ltd’s reputation through professional conduct, respectful communication with families, professionals to reflect a reliable service delivery practice.
• Treat individuals, families, colleagues and visitors with dignity and respect.

F. Training and Development

• Demonstrate willingness to undertake further training and professional development to maintain skills, knowledge and competence.
• Apply training and guidance to facilitate safe, stimulating and meaningful support.
• Maintain up-to-date knowledge of safeguarding, health and safety, fire safety and quality assurance.
• Seek guidance when a task falls outside personal competence or training.

G. Teamwork and Other Duties

• Work collaboratively with the Support Manager, Registered Manager, Community Support Services Coordinator, staff, families and relevant professionals.
• Complete assigned audits, spot checks, reports and other delegated duties within agreed timescales.
• Support the implementation and monitoring of improvement actions.
• Undertake other reasonable duties assigned by management that are consistent with the role, skills and training.
• Report risks, poor practice, staffing concerns and barriers to safe service delivery promptly.

3. Person Specification

• Experience organising activities or supporting adults in a care or community setting.
• Good organisational, communication and record-keeping skills.
• Understanding of person-centred support, safeguarding, risk management and health and safety.
• Ability to identify compatibility concerns and contribute to risk assessments.
• Ability to carry out assigned health and safety audits, quality audits and spot checks, with training where necessary.
• Willingness to undertake further training, including Fire Marshal training where required.
• A caring, patient, reliable and professional approach.

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