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For Companies At a Glance
- Tasks: Join our finance team as a Transactions Assistant, processing invoices and supporting financial operations.
- Company: We are Scotland's national regulator for care services, ensuring quality and safety for all.
- Benefits: Enjoy flexible hybrid working, a competitive salary, and a generous benefits package.
- Why this job: Make a real impact in a supportive environment while developing your finance skills.
- Qualifications: SCQF level 4/5 or relevant experience; strong attention to detail and customer service skills required.
- Other info: Flexible working locations and a collaborative culture await you!
The predicted salary is between 27696 - 30357 £ per year.
Overview
Job Title: Transactions Assistant
Salary: £27,696 – £30,357
Hours: 35 hours per week
Location: Flexible (Any Care Inspectorate office)
Contract: Permanent
About us
We are the national regulator and scrutiny body responsible for providing assurance and protection for people who experience care services, their families, carers and the wider public, as well as supporting delivery partners to improve the quality of care for people in Scotland. Our vision is that people across Scotland experience high quality care that meets their needs, rights and choices.
We are a scrutiny body that supports improvement. We inspect individual care services and we also work with other scrutiny bodies to inspect the social care and social work services people are experiencing in their local areas.
Our desire is to achieve an effective and balanced way of working, which enables us to meet organisational needs and achieve a work-life balance that promotes wellbeing and collaboration opportunities. Our hybrid working policy gives you the flexibility to mix working from home with attendance at your base office and other work locations, spending no more than 60% of your working time working from home, measured over a 4-week period.
Starting salary
Please bear in mind that new entrants start on the grade minimum for the role. However, we have a generous benefits package which you will find on our website.
About the role
Are you detail-oriented, organised, and ready to make a real impact in a busy finance team? We’re excited to announce a fantastic opportunity to join us as a Transaction Assistant, supporting both Accounts Payable and Accounts Receivable functions.
As our new Transaction Assistant, you’ll play a key role in ensuring the smooth and accurate processing of financial transactions. You’ll be working across both Accounts Payable and Accounts Receivable, helping to keep things running efficiently and supporting our wider finance operations.
Responsibilities
- Accounts payable
- Processing supplier invoices and matching them to purchase orders
- Preparing payment runs and resolving invoice queries
- Maintaining supplier relationships and supporting month-end tasks
- Accounts receivable
- Raising customer invoices and monitoring outstanding payments
- Supporting credit control activities, including proactive debt recovery and follow-up on overdue accounts
- Assisting with reconciliations and reporting
About you
You should be educated to SCQF level 4/5 or have the relevant skills and experience for this role. You can find more about SCQF Level 4/5 on their website.
To succeed in this role, you will:
- Understand financial controls and the financial environment
- Have excellent customer service skills
- Organise, process, record and file information and correspondence both electronically and manually
- Be accurate and show attention to detail
- Have excellent knowledge and experience of using Microsoft Word and Excel
- Maintain high standards of confidentiality
- Work flexibly as part of a team to support the organisation
Next steps
You’ll find more information in the job profile and person specification.
If you would like more information or an informal chat about the role please contact Lesley Ritchie at lesley.ritchie@careinspectorate.gov.scot.
If you believe that your skills, experience and motivation make you a suitable candidate for this post, please download and complete an application form and also our equal opportunities form to help us monitor and evaluate the diversity of applicants applying for our roles by 08:00 on Monday 15 September 2025.
It is anticipated that interviews will be held week commencing 22 September 2025 at our Dundee office.
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Transactions Assistant employer: Care Inspectorate
Contact Detail:
Care Inspectorate Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Transactions Assistant
✨Tip Number 1
Familiarise yourself with the financial controls and processes relevant to the role. Understanding how Accounts Payable and Accounts Receivable function will give you a solid foundation to discuss during interviews.
✨Tip Number 2
Brush up on your Microsoft Excel skills, especially functions related to data analysis and reporting. Being able to demonstrate your proficiency in Excel can set you apart from other candidates.
✨Tip Number 3
Prepare examples of how you've provided excellent customer service in previous roles. This is crucial for the Transactions Assistant position, as maintaining supplier relationships is key.
✨Tip Number 4
Reach out to current or former employees of the Care Inspectorate via LinkedIn to gain insights into the company culture and expectations. This can help you tailor your approach during the interview process.
We think you need these skills to ace Transactions Assistant
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Transactions Assistant position. Tailor your application to highlight how your skills and experiences align with these needs.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous experience in finance, accounts payable, or accounts receivable. Use specific examples to demonstrate your attention to detail and organisational skills.
Craft a Strong Cover Letter: Write a compelling cover letter that not only introduces yourself but also explains why you are passionate about the role and how you can contribute to the Care Inspectorate's mission. Make sure to mention your customer service skills and proficiency in Microsoft Word and Excel.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for the Transactions Assistant role.
How to prepare for a job interview at Care Inspectorate
✨Know Your Financial Basics
Brush up on your understanding of financial controls and the financial environment. Be prepared to discuss how you would handle specific scenarios related to accounts payable and receivable, as this will show your grasp of the role's requirements.
✨Demonstrate Attention to Detail
Since the role requires accuracy in processing financial transactions, be ready to provide examples from your past experiences where your attention to detail made a difference. This could include instances of resolving invoice discrepancies or maintaining accurate records.
✨Showcase Your Customer Service Skills
As you'll be maintaining supplier relationships and supporting credit control activities, highlight your customer service experience. Prepare to share how you've effectively communicated with clients or suppliers to resolve issues or improve relationships.
✨Familiarise Yourself with Microsoft Tools
Given the emphasis on using Microsoft Word and Excel, ensure you're comfortable discussing your proficiency with these tools. You might even want to mention any specific functions or features you’ve used that are relevant to the tasks of a Transactions Assistant.
